Exhibit 1a - Agenda Information Sheet - American LegionCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: February 25, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, Texas, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Hangartner Commercial, Inc. and Mart, Inc., for
the renovation of the Denton Tennis Center Building at 1117 Riney Road and the American Legion Hall
Senior Center located at 629 Lakey Street; providing for the expenditure of funds therefor; and providing
an effective date (RFP 7103 – awarded to the lowest responsive bidder for each line item, Denton Tennis
Center Building at 1117 Riney Road contract awarded to Mart, Inc., in a not-to-exceed amount of
$1,563,000 and American Legion Hall Senior Center located at 629 Lakey Street contract awarded to
Hangartner Commercial, Inc., in a not-to-exceed amount of $601,269).
RFP INFORMATION/BACKGROUND
The American Legion Hall Senior Center, located at 629 Lakey Street, is a busy recreational facility used
for active senior adult programing such as sewing, educational seminars, exercise, table games, fellowship,
and monthly socials. The facility has two structures, the south side built in 1957 (2,500 square feet) and the
north side (2,600 square feet) built in 2003, which is connected by a covered walkway. The buildings serve
as a social and recreational gathering place for adults age 50 and older.
In the Summer of 2017, the Parks and Recreation Department provided a tour of this facility to the City
Manager. During the tour, it was noticed that several areas of the south structure built in the late 1950s had
cracks in the wall and showed signs of foundation settling. The north structure had no structural issues. As
a result, an engineering study was commissioned by Eikon Consulting to determine the stability of the
structure, provide a repair estimate, or a replacement estimate if the repairs were too costly.
Based on the age of the building, Eikon recommended that the cost to repair was not worth the effort and a
full replacement of the south structure was recommended. Eikon was contracted to complete the design and
provide construction documents of the new building and remodel of the existing north building.
Originally, this building was bundled with the tennis center pro shop in North Lakes Park in anticipation of
achieving savings by grouping the facilities into one project. Unfortunately, it was determined after
evaluating the bids that it was more affordable to move forward with separate construction contracts from
two different construction firms.
Requests for Proposals were sent to 555 prospective suppliers of this item. In addition, specifications were
placed on the Materials Management website for prospective suppliers to download and advertised in the
local newspaper. Ten (10) proposals were received. Eight (8) bids met specifications and were evaluated
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
based upon published criteria including past performance, experience and qualification, probable
performance, and price. Based upon this evaluation, Mart, Inc. was ranked the highest and determined to
be the best value for the City.
NIGP Code Used for Solicitation: 909, 910, 912, 913, 914
Notifications sent for Solicitation sent in IonWave: 555
Number of Suppliers that viewed Solicitation in IonWave: 30
HUB-Historically Underutilized Business Invitations sent out: 40
SBE-Small Business Enterprise Invitations sent out: 190
Responses from Solicitation: 10
Responses Meeting Specifications 8
PRIOR ACTION/REVIEW (Council, Boards, Commissions)
On June 5, 2018, Council provided direction on the design and construction of the American Legion Hall
Senior Center
On June 5, 2019, Planning and Zoning Commission approved an Alternate Development Plan for the
building expansion.
RECOMMENDATION
Award a contract with Mart, Inc., for the construction and renovation of American Legion Hall Senior
Center located at 629 Lakey Street, in a not-to-exceed amount of $1,563,000.
PRINCIPAL PLACE OF BUSINESS
Mart, Inc.
Irving, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date within 270 days.
FISCAL INFORMATION
These services will be funded from Parks Capital Project account 100233470.1365.40100. Requisition
#145522 has been entered into the Purchasing software system in the amount of $1,563,000. The budgeted
amount for this item is $1,563,000.
EXHIBITS
Exhibit 1a: Agenda Information Sheet – American Legion
Exhibit 1b: Agenda Information Sheet – Tennis
Exhibit 2: Pricing Evaluations
Exhibit 3: Ordinance and Contracts
Exhibit 4: Presentation
Respectfully submitted:
Lori Hewell, 940-349-7148
Purchasing Manager
For information concerning this acquisition, contact: Jody Strickland, 940-349-7255.
Legal point of contact: Mack Reinwand at 940-349-8333.