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Exhibit 1b - Agenda Information Sheet - TennisCity of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement & Compliance CFO: Antonio Puente, Jr. DATE: February 25, 2020 SUBJECT Consider adoption of an ordinance of the City of Denton, Texas, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Hangartner Commercial, Inc. and Mart, Inc., for the renovation of the Denton Tennis Center Building at 1117 Riney Road and the American Legion Hall Senior Center located at 629 Lakey Street; providing for the expenditure of funds therefor; and providing an effective date (RFP 7103 – awarded to the lowest responsive bidder for each line item, Denton Tennis Center Building at 1117 Riney Road contract awarded to Mart, Inc., in a not-to-exceed amount of $1,563,000 and American Legion Hall Senior Center located at 629 Lakey Street contract awarded to Hangartner Commercial, Inc., in a not-to-exceed amount of $601,269). RFP INFORMATION/BACKGROUND The Goldfield Tennis Center, located at 2005 W. Windsor Drive, has served as the City’s tennis center for over 30 years. The current facility has 9 tennis courts, and a small pro shop. The pro shop offers a small lounge area, restrooms, and an office for staff. In 2013 the courts were evaluated by a firm and deemed irreparable. The recommendation at the time was to either rip out the current courts and pour new concrete or to pour 6-8 inches of new concrete on top of the existing courts. When the bond election committee was formed for the 2014 Bond, they toured the site to see firsthand the conditions of the current tennis center. It was recommended at this time that the City add a new tennis center to the 2014 Bond package. The package included building 12 new tennis courts and remodeling the North Lakes Annex building (former YMCA) located at 1117 Riney Road to serve as the new tennis pro shop. This proposed contract is specifically for the renovation of the North Lakes Annex. This structure will serve as the new pro shop to the tennis center. Originally, this building was bundled with the American Legion Hall in anticipation of achieving savings by grouping the facilities into one project. Unfortunately, it was determined after evaluating the bids that it was more affordable to move forward with separate construction contracts from two different construction firms. Construction of the tennis courts and grounds is being bundled with the proposed tennis courts at South Lakes Park in anticipation of achieving better pricing. The United States Tennis Association is completing final review of the court design. Once completed, that phase of the project will be sent to bid. Requests for Proposals were sent to 555 prospective suppliers of this item. In addition, specifications were placed on the Materials Management website for prospective suppliers to download and advertised in the City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com local newspaper. Ten (10) proposals were received. Eight (8) bids met specifications and were evaluated based upon published criteria including past performance, experience and qualification, probable performance, and price. Based upon this evaluation, Hangartner Commercial, Inc. was ranked the highest and determined to be the best value for the City. NIGP Code Used for Solicitation: 909, 910, 912, 913, 914 Notifications sent for Solicitation sent in IonWave: 555 Number of Suppliers that viewed Solicitation in IonWave: 30 HUB-Historically Underutilized Business Invitations sent out: 40 SBE-Small Business Enterprise Invitations sent out: 190 Responses from Solicitation: 10 Responses Meeting Specifications 8 PRIOR ACTION/REVIEW (Council, Boards, Commissions) Kick-off Planning meetings with Parks and Recreation staff – May 31 and June 22, 2018 Park Maintenance Staff – July 9, 2018 Denton Tennis Association – July 10, 2018 Leisure Service Staff – July 12, 2018 City Council – August 2, 2018 Parks, Recreation and Beautification Board – August 6, 2018 Public Input – August 9, 2018 USTA Representative/Denton ISD Coaches – August 3, 2018 Tennis Center Tour – August 30, 2018 (Plano, Coppell, and Southlake tennis centers) Parks, Recreation and Beautification Board Update – February 4, 2019 RECOMMENDATION Award a contract with Hangartner Commercial, Inc, for the renovation of the Denton Tennis Center Building at 1117 Riney Road, in a not-to-exceed amount of $601,269. ESTIMATED SCHEDULE OF PROJECT This project will be started upon approval with a completion date within 210 days. FISCAL INFORMATION These services will be funded from Parks Capital Project account 400247470.1365.40100. Requisition #145525 has been entered into the Purchasing software system in the amount of $601,269. The budgeted amount for this item is $601,269 EXHIBITS Exhibit 1a: Agenda Information Sheet – American Legion Exhibit 1b: Agenda Information Sheet – Tennis Exhibit 2: Pricing Evaluation Exhibit 3: Ordinance and Contracts Exhibit 4: Presentation Respectfully submitted: Lori Hewell, 940-349-7148 Purchasing Manager For information concerning this acquisition, contact: Jody Strickland, 940-349-7255. Legal point of contact: Mack Reinwand at 940-349-8333.