Exhibit 1b - Agenda Information Sheet - TennisCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: February 25, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, Texas, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Hangartner Commercial, Inc. and Mart, Inc., for
the renovation of the Denton Tennis Center Building at 1117 Riney Road and the American Legion Hall
Senior Center located at 629 Lakey Street; providing for the expenditure of funds therefor; and providing
an effective date (RFP 7103 – awarded to the lowest responsive bidder for each line item, Denton Tennis
Center Building at 1117 Riney Road contract awarded to Mart, Inc., in a not-to-exceed amount of
$1,563,000 and American Legion Hall Senior Center located at 629 Lakey Street contract awarded to
Hangartner Commercial, Inc., in a not-to-exceed amount of $601,269).
RFP INFORMATION/BACKGROUND
The Goldfield Tennis Center, located at 2005 W. Windsor Drive, has served as the City’s tennis center for
over 30 years. The current facility has 9 tennis courts, and a small pro shop. The pro shop offers a small
lounge area, restrooms, and an office for staff.
In 2013 the courts were evaluated by a firm and deemed irreparable. The recommendation at the time was
to either rip out the current courts and pour new concrete or to pour 6-8 inches of new concrete on top of
the existing courts.
When the bond election committee was formed for the 2014 Bond, they toured the site to see firsthand the
conditions of the current tennis center. It was recommended at this time that the City add a new tennis center
to the 2014 Bond package. The package included building 12 new tennis courts and remodeling the North
Lakes Annex building (former YMCA) located at 1117 Riney Road to serve as the new tennis pro shop.
This proposed contract is specifically for the renovation of the North Lakes Annex. This structure will
serve as the new pro shop to the tennis center. Originally, this building was bundled with the American
Legion Hall in anticipation of achieving savings by grouping the facilities into one project. Unfortunately,
it was determined after evaluating the bids that it was more affordable to move forward with separate
construction contracts from two different construction firms. Construction of the tennis courts and grounds
is being bundled with the proposed tennis courts at South Lakes Park in anticipation of achieving better
pricing. The United States Tennis Association is completing final review of the court design. Once
completed, that phase of the project will be sent to bid.
Requests for Proposals were sent to 555 prospective suppliers of this item. In addition, specifications were
placed on the Materials Management website for prospective suppliers to download and advertised in the
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
local newspaper. Ten (10) proposals were received. Eight (8) bids met specifications and were evaluated
based upon published criteria including past performance, experience and qualification, probable
performance, and price. Based upon this evaluation, Hangartner Commercial, Inc. was ranked the highest
and determined to be the best value for the City.
NIGP Code Used for Solicitation: 909, 910, 912, 913, 914
Notifications sent for Solicitation sent in IonWave: 555
Number of Suppliers that viewed Solicitation in IonWave: 30
HUB-Historically Underutilized Business Invitations sent out: 40
SBE-Small Business Enterprise Invitations sent out: 190
Responses from Solicitation: 10
Responses Meeting Specifications 8
PRIOR ACTION/REVIEW (Council, Boards, Commissions)
Kick-off Planning meetings with Parks and Recreation staff – May 31 and June 22, 2018
Park Maintenance Staff – July 9, 2018
Denton Tennis Association – July 10, 2018
Leisure Service Staff – July 12, 2018
City Council – August 2, 2018
Parks, Recreation and Beautification Board – August 6, 2018
Public Input – August 9, 2018
USTA Representative/Denton ISD Coaches – August 3, 2018
Tennis Center Tour – August 30, 2018 (Plano, Coppell, and Southlake tennis centers)
Parks, Recreation and Beautification Board Update – February 4, 2019
RECOMMENDATION
Award a contract with Hangartner Commercial, Inc, for the renovation of the Denton Tennis Center
Building at 1117 Riney Road, in a not-to-exceed amount of $601,269.
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date within 210 days.
FISCAL INFORMATION
These services will be funded from Parks Capital Project account 400247470.1365.40100. Requisition
#145525 has been entered into the Purchasing software system in the amount of $601,269. The budgeted
amount for this item is $601,269
EXHIBITS
Exhibit 1a: Agenda Information Sheet – American Legion
Exhibit 1b: Agenda Information Sheet – Tennis
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contracts
Exhibit 4: Presentation
Respectfully submitted:
Lori Hewell, 940-349-7148
Purchasing Manager
For information concerning this acquisition, contact: Jody Strickland, 940-349-7255.
Legal point of contact: Mack Reinwand at 940-349-8333.