Exhibit 1-Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
CM: Todd Hileman
DATE: December 12, 2017
SUBJECT
Consider adoption of an ordinance authorizing the City Manager to execute a Professional Services
Agreement for engineering design services relating to the design, bid phase, and construction services for
the PEC-4 Phases 3 and 4 Drainage Improvements project which includes approximately 2,700 linear feet
of reinforced concrete box, 2,300 linear feet of waterline relocation and lowering, 1,700 linear feet of
sanitary sewer line relocation and adjustment, and pavement repair from West Prairie Street to the
beginning of the open channel near the intersection of West Mulberry Street and Bernard Street;
providing for the expenditure of funds therefor; and providing an effective date (File 6625 awarded to
Freese and Nichols, Inc. in the not-to-exceed amount of $1,200,000). The Public Utilities Board will
consider this item on December 11, 2017.
BACKGROUND
The PEC 4 Drainage Improvement project is a multi-phase project listed in the City’s Capital
Improvement Program with the purpose of flood prevention within a portion of the Pecan Creek Tributary
#4. The limits of the project extend along Pecan Creek Tributary 4 from the improved channel at
Wainwright Street and Bell Avenue, northwest to Mulberry Street, just east of Bernard (Exhibit 2-
Location Map). The general improvements for this project are the installation of an underground storm
sewer capable of containing a 100 year flood event. The overall project consists of four (4) phases. Phase
1 and 2 extend from Bell Avenue to Prairie Street just west of Locust Street. These two phases are nearing
design completion by Freese and Nichols, Inc. This design contract is for Phases 3 and 4 which extends
from Prairie Street to Mulberry Street.
FILE INFORMATION
Freese and Nichols, Inc. has been selected for the detailed design of this project on the basis of their
demonstrated qualifications in storm drainage design projects. Freese and Nichols, Inc. has worked
closely with staff to scope and execute other similar projects including the Phase 1 and 2 portions of the
PEC 4 Project. They have performed well in the execution of professional engineering services for the
City of Denton, delivering projects in a professional and efficient manner. In accordance with Texas
Local Government Code 252.022, the procurement of professional services is exempt from the
requirement of competition based selection. Therefore, the Capital Projects department requested a
proposal directly from Freese and Nichols, Inc.
The proposed engineering contract for this project will be on an hourly basis with a not-to-exceed amount
of $1,200,000. Typical services will include the creation of construction plans for the storm drain
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improvements, water and sewer relocations, and street reconstruction improvements, along with bid and
construction phase support. Other services included are design survey, hydraulic modeling, creation of
easement documents, subsurface utility engineering services, geotechnical services, FEMA coordination,
and public involvement.
The preliminary opinion of probable construction cost for the project is approximately $9,300,000. These
numbers will be verified as the design project progresses.
RECOMMENDATION
Staff recommends approval of the Professional Services Agreement between the City of Denton and
Freese and Nichols, Inc. in the amount of $1,200,000 for engineering services associated with the PEC 4
Drainage Improvements Phase 3 and 4 project.
PRINCIPAL PLACE OF BUSINESS
Freese and Nichols, Inc.
Fort Worth, Texas
ESTIMATED SCHEDULE OF PROJECT
The consultant is prepared to begin the services associated with this Agreement immediately with the goal
of completing design by December 2018. Construction will be coordinated with the schedule of Phases 1
and 2 of this project.
FISCAL INFORMATION
This project will be funded from 2007 Certificates of Obligation for drainage improvements along Mingo
Road. The Mingo Road project will be funded in a future debt program. Requisition #136965 has been
entered in the Purchasing software system.
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its
vision. The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational
Excellence; Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly
Community; and Sustainability and Environmental Stewardship. While individual items may support
multiple KFAs, this specific City Council agenda item contributes most directly to the following KFA and
goal:
Related Key Focus Area: Public Infrastructure
Related Goal: 2.4 Manage drainage infrastructure
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Project Map
Exhibit 3: Ordinance
Exhibit 4: Contract
Respectfully submitted:
Karen Smith, 349-7100
Purchasing Manager
For information concerning this acquisition, contact: Lee Perry, P.E., Senior Engineer, at 349-8938