Exhibit 1 - Agenda Information Sheet - Amendment 3City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
CM: Todd Hileman
DATE: October 16, 2018
SUBJECT
Consider adoption of an ordinance of the City of Denton, Texas, a Texas home-rule municipal corporation,
authorizing the approval of a third amendment to a Professional Services Agreement between the City of
Denton and Freese and Nichols, Inc., amending the contract approved by City Council on July 17, 2012, in
the not-to-exceed amount of $435,701, amended by Amendments 1 and 2 approved by the Purchasing
Manager and the City Manager, said third amendment to provide additional Design Services for the North-
South Water Main Phases II and III project; providing for the expenditure of funds therefor; and providing
an effective date (File 4978 – providing for an additional third amendment expenditure amount not-to-
exceed $140,113.60, with the total contract amount not-to-exceed $656,268.60). The Public Utilities Board
recommends approval (4-0).
INFORMATION /BACKGROUND
The North-South Phases II and III water main project extends a 36-inch and 42-inch water transmission
main from Roselawn to Scripture (near McKenna Park) generally along Bonnie Brae and will be constructed
ahead of the roadway project. City Council approved a contract in the amount of $435,701 with Freese and
Nichols, Inc. (FNI) on July 17, 2012, for Engineering Services associated with the North-South Water Line
Phases II and III project.
Contract Amendments 1 and 2 were subsequently approved for $26,654 on October 6, 2014, and $53,800
on July 10, 2017, for additional engineering services. The original contract time was to be for one year to
complete the design. The contract is currently six (6) years old and has required the consultant to expend
additional design effort for Phase II.
Amendment No. 3 addresses this additional effort as well as other additional services needed:
Design services related to completion of the construction plans and specifications for Phase II and
III including modifications requested by staff, pipe material research, permitting with TxDOT and
KCS Railroad, and coordination with the Texas Historical Commission (THC).
Cost of living increase related to Phase III design and construction phase services based on the
contract age.
Construction Phase services for Phase II and III to incorporate more involvement from the
consultant during this phase.
Subsurface Utility Exploration (SUE) for Phase III on an as needed basis.
Survey services for Phase III on an as needed basis.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On July 17, 2012, Council approved the contract with Freese and Nichols, Inc., in the amount of $435,701
(Ordinance 2012-147).
On October 6, 2014, the Purchasing Manager approved the First Amendment in the amount of $26,654.
On July 10, 2017, the City Manager approved the Second Amendment in the amount of $53,800.
On October 8, 2018, the Public Utility Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a third amendment with Freese and Nichols, Inc., to provide additional design services for the
North-South Water Main Phases II and II Project in the amount of $140,113.60, for a total amended
contract amount of $656,268.60.
PRINCIPAL PLACE OF BUSINESS
Freese and Nichols, Inc.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
Phase II is scheduled to begin construction January 2019. Phase III Design is scheduled to be complete by
December 2018 with construction beginning in April 2019.
FISCAL INFORMATION
These services will be funded from Account 630282523. PO# 158877 will be revised in the amount of
$140,113.60 to include the third amendment upon approval. The remaining budget amount for this item is
$7,289,462.31.
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its vision.
The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence;
Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly Community; and
Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this
specific City Council agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Public Infrastructure
Related Goal: 2.3 Promote superior utility services and City facilities
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Project Map
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Todd Estes at 940-349-8917.