Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: February 4, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Anixter, Inc., for the supply of Electric Utility Pad-
Mounted Switchgear for the City of Denton Distribution Center; providing for the expenditure of funds
therefor; and providing an effective date (RFP 7126 - awarded to Anixter, Inc., in the four (4) year not-to-
exceed amount of $8,000,000).
RFP FILE INFORMATION
This RFP is for the supply of manual and automated, dead-front, air insulated, pad-mounted (PME)
switchgears for Denton Municipal Electric’s distribution system. PME switchgears are strategic
infrastructure which provide the ability to switch electric load and limit customer power outage time by
isolating underground faults and allowing for faster restoration of power during distribution system
disturbances or events. Construction of a PME switchgear consists of a single, self-supporting, grounded
enclosure which houses interrupter switches and power fuse holders that safely insulate the high voltage
electric circuits from the reach of the general public.
PME switchgears are used in the service and extension of the City of Denton’s underground distribution
system to existing and planned customers. This includes many of Denton’s largest industrial customers and
residential subdivisions. These items are carried in the Distribution Center working capital inventory and
therefore taken only to City Council for consideration.
Requests for Proposals were sent to 186 prospective suppliers. In addition, specifications were placed on
the Materials Management website for prospective suppliers to download and advertised in the local
newspaper. Four (4) proposals were received and evaluated based upon published criteria including price,
delivery timeframe, compliance with specifications, and indicators of probable performance. Based upon
this evaluation, Anixter, Inc. was ranked the highest and determined to be the best value for the City.
NIGP Code Used for Solicitation: 285-Electrical Equipment and Supplies
Notifications sent for Solicitation sent in IonWave: 186
Number of Suppliers that viewed Solicitation in IonWave: 20
HUB-Historically Underutilized Business Invitations sent out: 17
SBE-Small Business Enterprise Invitations sent out: 57
Responses from Solicitation: 4
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with Anixter, Inc., for the supply of Electric Utility Pad-Mounted Switchgear for the City
of Denton Distribution Center, in a four (4) year not-to-exceed amount of $8,000,000.
PRINCIPAL PLACE OF BUSINESS
Anixter, Inc.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This is a four (4) year contract.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as needed basis.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Presentation
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Cassandra Ogden, 940-349-7195.
Legal point of contact: Mack Reinwand at 940-349-8333.