5160_Amend_1 Cable Contractors - final execution
Docusign City Manager Approval T ransmittal Coversheet
File Name
Purchasing Contact
DocuSign Envelope ID: 948C96EB-976F-4AC6-B1F4-2C4297BC86B2
Amendment 1 - Fiber Optic Installation
RFP
Karen Smith
5160
RFP 5160 – Amendment #1 Page 1 of 2
THE STATE OF TEXAS §
§
COUNTY OF DENTON §
FIRST AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND CABLE CONTRACTORS, LLC, dba CONTRACT SERVICES AND
EQUIPMENT
[RFP NO. 5160 ]
THIS F IRST AMENDMENT TO CONTRACT 5160 (“Amendment”) by and
between the City of Denton, Texas (“City”) and Cable Contractors, LLC, dba Contract
Services and Equipment (“Contractor ”);
The CITY deems it necessary to further expand the services provided by
Contractor to the CITY ;
NOW THEREFORE,
1. Exhibit A “Special Terms and Conditions ”, Total Contract Amount of the
Agreement is hereby amended to read as follows:
“The contract total for services shall not exceed $540 ,000 per total contract
term. Pricing shall be per Exhibit E attached.”
All o th er provisi ons of the contract 5160 , as heretofore amended, remain in full force and
effect.
IN WITNESS WHEREOF, the CITY and the CONTRACTOR , h ave each
executed this Amendment, by and through their respective duly authorized
representatives and officers on this the da te _________________________.
DocuSign Envelope ID: 948C96EB-976F-4AC6-B1F4-2C4297BC86B2
3/22/2016
RFP 5160 – Amendment #1 Page 2 of 2
“CITY”
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
By: __________________________________
GEORGE C. CAMPBELL, CITY MANAGER
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
By: __________________________________
APPROVED AS TO LEGAL FORM:
ANITA BURGESS , CITY ATTORNEY
By: ___________________________________
“CONTRACTOR ”
Cable Contractors, LLC,
dba Contract Services and Equipment
A Corp oration
By: _________________________________
AUTHORIZED SIGNATURE, TITLE
DocuSign Envelope ID: 948C96EB-976F-4AC6-B1F4-2C4297BC86B2
G. M.
AGENDA INFORMATION SHEET
AGENDA DATE: February 2 5 , 2016 Questions concerning this
acquisition may be directed
DEPARTMENT: Material s Management to Coy Werner at 340 -7459
ACM: Howard Martin
SUBJECT
Approve a first a mendment to a contract with Cable Contractors, LLC., dba Contract Services
and Equipment for fiber optic installation services at the Substations Sites (RFP 5160 -p roviding
for an additional expenditure amount of $90 ,000 with the total contract amount not -to -exceed
$540,000 ). This amendment falls under the DME specialized procurement policy in accordance
with Ordinance 2009 -189.
RFP INFORMATION
Regulatory requirements necessitate a solid communication link between the controls and
operating condition reporting equipment contained within a substation, and Denton Municipal
Electric’s (DME) System Operations Central Dispatch Center. The method of c ommunication
between substations and the System Operations Central Dispatch Center is DME’s fiber optic
network. DME currently plans to install fifteen (15) additional substations in its service territory
over the next five (5) years. Each of these new s ubstations will require fiber optics to be
installed for communication.
The original amount for the contract ($450,000) was based on the history that Denton Municipal
Electric had experienced for previous project s , but staff has subsequently determined that the
increase of repairs do to damage to the fiber cable system has put the department in the position
to request additional funds . The need for additional funds will allow the contract to reach
expiration and allow DME to prepare a new formal solicit ation for award by City Council in the
near future.
This amendment falls under the DME specialized procurement policy in accordance with
Ordinance 2009 -189. The City Manager may approve budgeted purchases for less than
$100,000 without PUB review or Coun cil approval.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
City Council approved the initial three year contract on August 6, 2013 with ordinance 20 1 3 -
192 . On December 8, 2014, the Public Utilities Board recommended approval to forward this
item to the City Council for consideration.
DocuSign Envelope ID: 948C96EB-976F-4AC6-B1F4-2C4297BC86B2
Agenda Information Sheet
February 26, 2016
Page 2
RECOMMENDATION
Approve a first a mendment to RFP 5 160 in the additional expenditure amount of $90 ,000 for a
total contract amount not -to -exceed $540 ,000 .
PRINCIPAL PLACE OF BUSINESS
Cable Contractors, LLC, dba Contract Services and Equipment
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This contract will expire on August 6, 2016.
FISCAL INFORMATION
The funding will be provided by DME’s Capital Improvement Project Account s.
EXHIBITS
Exhibit 1: Amendment 1
Requested by:
Name : Darrell Washington,
Communication Manager
Phone: 349 -7311
Respectfully submitted:
Purchasing
Expenditure Approved:
__________________________
City Manager or Designate
__________________________
Date
DocuSign Envelope ID: 948C96EB-976F-4AC6-B1F4-2C4297BC86B2
3/22/2016
Certificate Of Completion
Envelope Id: 948C96EB976F4AC6B1F42C4297BC86B2 Status: Completed
Subject: Please DocuSign this document: 5160 Amend 1
Source Envelope:
Document Pages: 5 Signatures: 6 Envelope Originator:
Certificate Pages: 6 Initials: 0 Karen E. Smith
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karen.smith@cityofdenton.com
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2/25/2016 10:57:41 AM
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Karen E. Smith
karen.smith@cityofdenton.com
Assistant Purchasing Manager
City of Denton
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