Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: May 19, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
rejecting any and all competitive proposals under RFP 7262 for the renovation of the 651 Mayhill building
located at 651 South Mayhill Road; and providing an effective date (RFP 7262).
INFORMATION/BACKGROUND
The City of Denton solicited bids for the renovation of the 651 Mayhill building located at 651 South
Mayhill Road. It was originally constructed as a warehouse for the Federal Government providing 81,000
square feet of enclosed space on approximately five acres. The utilization of the 651 Mayhill building at
Solid Waste was re-evaluated and was recently identified as a cost-effective option to move the Purchasing,
Warehouse, Risk, and Traffic Operations. By moving these departments, the Warehouse would occupy
55,000 square feet, Purchasing and Risk 5,400 square feet, and Traffic would occupy 10,000 square feet.
This would leave approximately 10,600 square feet for future expansion as needed.
Invitation for Proposals was sent to 329 prospective suppliers of this item. In addition, specifications were
placed on the Materials Management website for prospective suppliers to download and advertised in the
local newspaper. Five (5) proposals meeting specifications were received. The Facilities Management
Department has decided to reject all proposals and re-solicit this procurement at a future date due to
budgetary considerations and adjustments in response to economic impacts from COVID-19.
In accordance with the Local Government Code 252.043, the City Council may reject any and all bids.
RECOMMENDATION
Staff recommends rejection of all proposal under RFP 7262 for the renovation of the 651 Mayhill building
located at 651 South Mayhill Road.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Larry Chan, 940-349-7755.
Legal point of contact: Mack Reinwand at 940-349-8333.