Loading...
Exhibit 1 - Agenda Information SheetCity of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement & Compliance CFO: Antonio Puente, Jr. DATE: June 2, 2020 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Questcare Medical Services, PLLC, for the performance of medical direction services for the Denton Fire Department; providing for the expenditure of funds therefor; and providing an effective date (RFQ 7183 – awarded to Questcare Medical Services, PLLC, for three (3) years, with the option for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $400,000). INFORMATION/BACKGROUND The proposed contract is for medical direction services provided to the Denton Fire Department as required by the Texas Department of State Health Services (DSHS). The Fire Department employs Paramedics and Emergency Medical Technicians (EMT) to provide emergency medical response within the City of Denton. To perform emergency medical services, DSHS requires that Paramedics and EMTs operate under the direction and board certification of an Emergency Medical Physician. Medical direction will be given primarily in two methods: on-line medical direction, which will primarily be actual communications between the Medical Director and Fire Department personnel; and off-line medical direction, which will include additional administrative duties of the Medical Director. Essential duties of on-line medical direction include the ability for Paramedics and EMTs to contact the medical director or designee 24 hours per day, seven (7) days per week, and 365 days per year for receiving physician’s orders. In addition, the medical director must have the ability to receive 12-lead electrocardiogram data transmitted from the Fire Department. Essential duties of off-line medical direction include the development of medical protocols, the provision of quarterly continuing education training and ad hoc specialty course instruction. In addition, this contract stipulates the implementation of a clinical quality assurance and quality improvement program, and the development of a skills review. Lastly, the off-line services include the Drug Enforcement Agency physician’s licensure for the procurement and administration of controlled substances and related medical equipment. Request for Qualifications (RFQ) for professional medical direction services was sent to 416 prospective firms for these services. In addition, the RFQ was placed on the Materials Management website for prospective respondents to download and advertised in the local newspaper. One (1) statement of qualifications (SOQ) was received. The SOQs were evaluated based on published criteria including City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com experience, qualifications and credentials and key personnel, identification and understanding of the City’s requirements, and past performance and experience. Based upon this evaluation, the recommended award is to Questcare Medical Services, PLLC and is determined to be the most qualified firm for the City. NIGP Code Used for Solicitation: 918-(Service Only-Consulting Services Notifications sent for Solicitation sent in IonWave: 416 Number of Suppliers that viewed Solicitation in IonWave: 12 HUB-Historically Underutilized Business Invitations sent out: 28 SBE-Small Business Enterprise Invitations sent out: 143 Responses from Solicitation: 1 RECOMMENDATION Award a contract with Questcare Medical Services, PLLC, for the performance of medical direction services for the Denton Fire Department, in a three (3) year, with the option for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $400,000. PRINCIPAL PLACE OF BUSINESS Questcare Medical Services, PLLC Dallas, TX ESTIMATED SCHEDULE OF PROJECT This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1) year periods, with all terms and conditions remaining the same. FISCAL INFORMATION These services will be funded from General Fund Fire Department operations account 320001.7890. The budgeted amount for this item is $400,000. The City will only pay for services rendered and is not obligated to pay full contract amount unless needed. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: PLLC Members Exhibit 3: Ordinance and Contract Respectfully submitted: Lori Hewell, 940-349-7148 Purchasing Manager For information concerning this acquisition: Dinora Velasquez, 940-349-8843. Legal point of contact: Mack Reinwand at 940-349-8333.