7170-Scope of Work - Addendum #3-Master Plan for Southwest ParkCity of Denton Parks and Recreation Department, Request for Qualification for a
Master Plan for Southwest Park
RFQ # 7170
A. INTRODUCTION
The City of Denton Parks and Recreation Department is seeking qualifications from a consultant firm
to develop a master plan for Southwest Park. Southwest Park is an undeveloped 190-acre City Park
which will be the largest park in the southern are of Denton.
B. BACKGROUD
The City of Denton Southwest Park property that was purchased in 2006 for the purpose of
developing a future athletic complex. To date, no planning has been conducted to determine the final
design of the park although when purchased it was anticipated to include athletic fields and possible
a recreation center. This site may also serve as the future home to a destination inclusive playground
and play spaces for all ages and abilities. Currently, the property is leased to a farmer for agricultural
use (cattle).
C. PROJECT GOALS
In the winter of 2019, the City of Denton Parks & Recreation Department started a new Parks,
Recreation and Trails System Master Plan. This plan will provide a significant amount of information
that will be helpful in the planning for this new park. Information gathered in a community needs
assessment and numerous public meetings should assist in the analysis of the existing site, conditions,
development recommendations, phasing/priority recommendations. and cost analysis.
Anticipated Master Plan components should include:
• Review of site analysis, opportunities, and constraints
• Identification of site factors such as topography, wetlands, floodplains, easements, and
encroachments
• Identification and location of proposed facilities
• Conceptual plans and presentation renderings
• Identification of environmental conditions and required agency permitting
• Identification of needed earthwork
• Cost estimate and schedule of capital items by date
• Identification of potential private and public partners and grant funding associated with
specific activities and amenities
• Recommended priorities and phasing of improvements
The Master Plan recommendations will be developed in response to the input from stakeholders that
will include City of Denton staff, City of Denton Parks, Recreation and Beautification Board, City
Council, community sports organizations and the overall residents of Denton.
City of Denton Parks and Recreation Department, Request for Qualification for a
Master Plan for Southwest Park
RFQ # 7170
D. PROJECT PROCESS
The project will be completed, generally, as follows:
A. Meet with staff to develop and finalize a detailed work plan and schedule which at a minimum
will establish meetings and presentation schedules and clarify the roles and responsibilities of
both staff and consultant teams.
B. Review all available background materials, historical documents, maps, site plans and other
relevant information relating to the project.
C. Perform site reviews and investigations, including a walkthrough with staff members.
D. Conduct meetings and/or interviews with key stakeholders to identify site challenges,
environmental constraints, desired improvements and their preferred future vision.
E. Meet with the sports committees to identify their vision for
the park master plan.
F. Conduct meetings with the general public including neighboring subdivisions.
The Consultant shall:
A. Prepare a Master Plan with related narrative text, maps, and visuals
B. Furnish all labor, materials, and equipment to perform the work as described and services in
connection with the project in accordance with the requirements, criteria, and instructions
contained within this document.
C. Furnish sufficient professional, technical, supervisory and administrative personnel to ensure
the completion of the work, including but not limited to, the disciplines of Planning,
Architecture, Engineering and Landscape Architecture as needed.
D. Provide contractual arrangements, project submittal, and design in accordance with recognized
criteria, regulations, manuals and other applicable standards; and otherwise, successfully provide
all of the services required under this Request for Qualifications.
E. Commence work promptly after issuance of a contract agreement with the City in order to
complete the Master Plan within approximately six (6) months.
F. Make site visits as necessary for analysis, observation, data collection and documentation of
existing conditions.
G. Review available existing information, plans and data provided by the City.
H. Receive input from various stakeholders.
I. Conduct 2-3 public meetings.
Submittal of Work Final submittal of documents for the Master Plan shall include:
• Electronic copies including site plans, drawings, and text
• Complete Master Plan on a flash drive in a format to be approved by the City of Denton
• Presentation boards if needed
• All master planning documents in a PDF format for City of Denton use
City of Denton Parks and Recreation Department, Request for Qualification for a
Master Plan for Southwest Park
RFQ # 7170
E. REQUIREMENTS FOR STATEMENT OF QUALIFICATIONS
Submissions should be submitted according to the ‘Submittal Instructions’ of this solicitation
and shall include the following:
• Firm name, address, telephone number, and contact person. Identification of primary office
location where work will be performed. A one-page statement of interest in and qualifications
for this project.
• Brief history of the firm.
• Identification of one project leader to serve as the primary contact. Identification of other key
personnel as project team members, including detailed resumes.
• Discussion of the firm’s specific abilities to provide the required professional services and
qualifications related to the project requirements.
• Examples of specific knowledge and expertise related to this type of project.
• References of other municipalities for which the firm has provided similar professional
services (minimum two references). Reference information must include:
o Name of municipality
o Project name
o Contact person
o Address
o Telephone number
o Firm’s key personnel assigned to the referenced project
o Copy of similar reports prepared for the project. (may be electronic only)
Inclusion of references in your proposal is also an agreement that the City of Denton may contact the
named references.
Project Plan
• Describe in narrative or outline form a detailed plan of services to be provided
and a timeline for completing these services. The project plan should include a statement of the
results to be expected.
• Detail your expectations of City staff as it relates to this project.
• Describe the form and character of the final project/report.
• Provide detailed cost for services related to this project. Unit costs should be itemized.
City of Denton Parks and Recreation Department, Request for Qualification for a
Master Plan for Southwest Park
RFQ # 7170
Description of the Selection Process
RFQ’s and interviews will be evaluated on various criteria including, but not limited to, the
following:
• Overall qualifications of the firm relative to this particular project
• Technical competency of the personnel assigned to the project
• Samples of similar work projects
• Past records of performance as determined from all available information to include contacting
former clients
• The ability to complete the work within the proposed project schedule
• Capability and experience in engaging the public in the planning process
• Demonstrated history of creativity in the planning process
• Communication skills with staff and boards
• Quality of the proposal