Exhibit 1 - Agenda Information Sheet - Amendment 1City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: June 23, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a first amendment to a Professional Services Agreement between the City of
Denton and Brandstetter Carroll, Inc., amending the contract approved by City Council on May 21, 2019,
in the not-to-exceed amount of $3,085,830; said first amendment to provide additional professional design
and engineering services for the Expansion of Police Headquarters, Public Safety Dispatch Area, and a New
Police Substation, and the added scope for design and engineering services for a new Police Firing Range;
providing for the expenditure of funds therefor; and providing an effective date (RFQ 7008 – providing for
an additional first amendment expenditure amount not-to-exceed $649,650, with the total contract amount
not-to-exceed $3,735,480).
INFORMATION/BACKGROUND
The City of Denton’s Public Safety projects consist of the renovation of the existing headquarters building
to bring it up to standards of the industry and accommodate a more efficient layout; a new remote substation
to address the identified need in that location; and indoor firing range to allow the city the proper training
of the public safety staff. These projects were part of the recent bond passed November 5, 2019.
The design team, headed by Brandstetter Carroll, Inc., was awarded the contract for the design and
engineering services for these three public safety projects in second quarter of 2019. They were authorized
to complete conceptual design through August 1, 2020, and then suspended work pending the decision of
the voters. Design work re-commenced immediately upon bond vote certification, and currently continues
to stay on schedule.
The current contract included design and engineering services for the Police Department Headquarters
Renovation and the new Substation. The City requested Brandstetter Carroll, Inc. to add a 18,600 SF Firing
Range training facility to their scope of work in late 2019.
In 2020, the City also requested Brandstetter Carroll, Inc. to provide surveying of and civil engineering for
improvements on a recently acquired parcel adjacent to the Police Department Headquarters. The design
and engineering assistance for the consideration of multiple options, including several different Police
Department Headquarters facades, tower heights, and solar energy/energy conservation measures was also
requested by the City.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
The fees requested have been validated Peak Program Value, LLC, the City’s project controls consultant,
after negotiations and confirmation that the fees requested are in line with market value for similar design
and engineering services.
The negotiations with Brandstetter Carroll, Inc. resulted in the AIA G802 Amendment to the Professional
Services Agreement, which provides compensation for these additional design and engineering services.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On November 19, 2019, Council approved the use of Construction Manager at Risk (CMAR) delivery
method for the construction of the Public Safety Facilities (Resolution 19-2440).
On May 21, 2019, Council approved a Professional Services Agreement with Brandstetter Carroll, Inc., in
the not-to-exceed amount of $3,085,830 (Ordinance 19-1114).
On April 21, 2020, Council approved a Construction Manager as Constructor Agreement with Byrne
Construction Services for Construction Manager at Risk (CMAR) preconstruction services for the
renovation of Police Headquarters, and development of the Police Substation and Firing Range, in the not-
to-exceed amount of $45,000 (Ordinance 20-853).
RECOMMENDATION
Award Amendment No. 1 with Brandstetter Carroll, Inc., to provide additional professional design and
engineering services for the Expansion of Police Headquarters, Public Safety Dispatch Area, and a New
Police Substation, and the added scope for design and engineering services for a new Police Firing Range,
in the not-to-exceed amount $649,650, for a total amended contract amount of $3,735,480.
PRINCIPAL PLACE OF BUSINESS
Brandstetter Carroll, Inc.
Dallas, TX
ESTIMATED SCHEDULE OF PROJECT
The preconstruction services in this contract will be complete by first quarter of 2021, barring further
unforeseen circumstances; or suspension of services by the City for convenience. The construction
administration services of Brandstetter Carroll under this contract will be completed by the second quarter
of 2022, also barring further unforeseen circumstances; or suspension of services by the City for
convenience.
FISCAL INFORMATION
These services will be funded from G.O. (City Facilities Projects) – Fund 468 account 100264468, C.O.
(City Facilities Projects) – Fund 409 account 100264409, C.O. (City Facilities Projects) – Fund 473 account
100277473 and Police Firing Range Project account 100198409. Purchase Order #190033 has already been
entered into the Purchasing software system. The budgeted amount for this item is $3,735,480.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Presentation
Exhibit 3: Original Ordinance and Contract
Exhibit 4: Ordinance and Amendment 1
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Larry Chan, 940-349-7755.
Legal point of contact: Mack Reinwand at 940-349-8333.