Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: July 21, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with WILPWR Rides, LLC, dba American Eagle Harley-
Davidson, for the acquisition of six (6) Harley-Davidson Police Packaged Motorcycles, authorized repair,
and maintenance services as needed for the Police Department; providing for the expenditure of funds
therefor; and providing an effective date (IFB 7371 – awarded to WILPWR Rides, LLC, dba American
Eagle Harley-Davidson, for a yearly estimated expenditure amount of $115,000, for three (3) years, with
the option for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of
$575,000).
INFORMATION /BACKGROUND
The City of Denton standardized their fleet to Harley-Davidson in 2017, as the OEM provider of patrol
Motorcycles for the Police Department. These machines are made in the USA, sold, and serviced through
several dealers in the DFW area, several of which are in close proximity to the City of Denton. The City of
Denton Police Department has utilized a number of different motorcycle manufacturers over the past 10
years including Harley-Davidson, BMW, and Victory. Most recently, the City had a contract with American
Eagle Harley-Davidson to supply turn-key ready upfitted patrol units. The department has invested many
hours of operator training for performance and safety on the Harley-Davidson Electro-Glide model
motorcycles. To minimize the training, comfort, and safety concerns associated with the possibility of
switching to European or Asian style patrol motorcycles, the City of Denton Fleet Services, in agreement
with the Police Department, is recommending the purchase of Harley-Davidson motorcycles exclusively.
This request is to approve a contract for planned fleet replacements, along with maintenance and repairs on
the current fleet of (6) Harley Davidson Police motorcycles. The current Police motorcycles are 2017 and
2018 models with anticipated 5-year life cycles. The projected total spend for maintenance and the
replacement of six (6) police motorcycles during the five (5) year contract term is $575,000. Two (2) 2017
models are scheduled for replacement in FY 2022 at a cost of $108,000, and four (4) 2018 models are
scheduled for replacement in FY 2023 for $233,000.
Invitation for Bids was sent to 67 prospective suppliers of this item. In addition, specifications were placed
on the Materials Management website for prospective suppliers to download and advertised in the local
newspaper. Two (2) bids meeting specifications were received. The lowest bid was received by WILPWR
Rides, LLC, dba American Eagle Harley-Davidson.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 071–Automobiles, School Buses, SUVS,
and Vans (Including Diesel, Gasoline,
Electric, Hybrid, & All Other Fuel Types)
Notifications sent for Solicitation sent in IonWave: 67
Number of Suppliers that viewed Solicitation in IonWave: 9
HUB-Historically Underutilized Business Invitations sent out: 4
SBE-Small Business Enterprise Invitations sent out: 13
Responses from Solicitation: 2
RECOMMENDATION
Award a contract with WILPWR Rides, LLC, dba American Eagle Harley-Davidson, for the acquisition of
six (6) Harley-Davidson Police Packaged Motorcycles, authorized repair, and maintenance services as
needed for the Police Department, in a three (3) year, with the option for two (2) additional one (1) year
extensions, in the total five (5) year not-to-exceed amount of $575,000.
PRINCIPAL PLACE OF BUSINESS
WILPWR Rides, LLC, dba American Eagle Harley-Davidson
Corinth, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as-needed basis.
The City will only pay for services rendered and is not obligated to pay the full contract amount unless
needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: LLC Members
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Terry Kader, 940-349-8729.
Legal point of contact: Mack Reinwand at 940-349-8333.