Exhibit 1 - Agenda Information Sheet
City of Denton
______________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: July 21, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Rizikon, Inc., for municipal safety and training
services; providing for the expenditure of funds therefor; and providing an effective date (RFP 7353 -
awarded to Rizikon, Inc., in the three (3) year not-to-exceed amount of $2,155,554.27).
INFORMATION /BACKGROUND
The City provides occupational health and safety (OHS) services and training opportunities to all
departments and staff to fulfill our requirements as an employer under the federal and state laws, and
above all, to protect the employee’s well-being. As of May 29, 2020, the City did not have any safety
personnel due to several staff members accepting the Voluntary Separation Program, as well as
retirements. On May 20, 2020, the City Manager approved a short-term contract with Rizikon, Inc., for
on-site safety service until a final contract is awarded by Council for safety services.
The City is seeking a Professional Service Agreement to deliver select safety services and training
programs to promote safe working environments for various City departments. The contract will consist
of developing and maintaining a high-performing overall safety and training program for the City of
Denton facilities and/or worksites and create and implement training programs for all departments. In
addition, the contract agreement will provide management, safety audits (both regulatory and
administrative), return to work, hiring, and training (develop and administer the program) and generate
work procedures.
Requests for Proposals were sent out to 116 prospective suppliers. In addition, the RFP was placed on the
City of Denton Materials Management website for prospective respondents to download and advertised in
the local newspaper. Four (4) proposals were received, with three (3) meeting specifications. The
proposals were evaluated based upon published criteria including delivery and project schedule,
compliance with specifications, probable performance, and price. References were checked for both
Trinity Safety Group and Rizikon, Inc. One reference for Trinity Safety Group advised they were ending
their current contract with them and will be seeking a new company for their safety services. All three
municipal references for Rizikon said they enjoy working them and Rizikon provides outstanding service.
Based upon the evaluation and reference check, Rizikon, Inc. was ranked highest and determined the best
value for the City.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 990 - (Service Only) – Security, Fire,
Safety, and Emergency Services
Notifications sent for Solicitation sent in IonWave: 116
Number of Suppliers that viewed Solicitation in IonWave: 35
HUB-Historically Underutilized Business Invitations sent out: 7
SBE-Small Business Enterprise Invitations sent out: 34
Qualified Responses from Solicitation: 4
The projected total three (3) year contract spend for the safety services and training program is
$2,155,554.27 and will include the annual cost for the following safety professional personnel positions,
including the industry average base wage with benefits, and all operational and indirect costs; Safety
Officer (Director) for $173,899.44, Training and Safety Coordinator (Supervisor) for $146,488.69,
Community Services/Public Works Safety Specialists for $132,723.32, Water/Wastewater/Solid Waste
Safety Specialist for $132,723.32, and an option for an additional specialists personnel if needed. The
estimated three (3) year cost associated with utilizing in-house staff is $2.3 million.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 20, 2020, the City Manager approved a short-term contract with Rizikon, Inc., for on-site safety
service with an expected completion date after RFP 7353 Safety Services is awarded.
RECOMMENDATION
Award a contract with Rizikon, Inc., for municipal safety and training services, in the not-to-exceed
amount $2,155,554.27
PRINCIPAL PLACE OF BUSINESS
Rizikon, Inc.
Novi, MI
ESTIMATED SCHEDULE OF PROJECT
This is a three (3) year contract.
FISCAL INFORMATION
These services will be funded from the Risk Management account 860002.7879. The budgeted amount for
this item is $2,155,554.27. The City will only pay for services rendered and is not obligated to pay the full
contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Sara Hensley, 940-349-8224.
Legal point of contact: Mack Reinwand at 940-349-8333.