Bid Invitation7163 - IFB
West Hickory St. Paving, Lighting & Drainage Improvements
Issue Date:5/21/2020
Questions Deadline:6/18/2020 08:00 PM (CT)
Response Deadline:6/30/2020 11:00 AM (CT)
Denton - Purchasing
Contact Information
Contact:Laura Hermosillo
Address:Procurement and Compliance
901-B Texas Street
Denton, TX 76209
Email:laura.hermosillo@cityofdenton.com
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Event Information
Number:7163 - IFB
Title:West Hickory St. Paving, Lighting & Drainage Improvements
Type:Invitation for Bid
Issue Date:5/21/2020
Question Deadline:6/18/2020 08:00 PM (CT)
Response Deadline:6/30/2020 11:00 AM (CT)
Notes:
Out of an abundance of caution, the City of Denton is not accepting hard copy
bids.
Please submit all bids electronically in Ionwave at
https://dentontx.ionwave.net.
Hard copy bid bonds are required.
IFB 7163 - West Hickory St. Paving, Lighting & Drainage Improvements
The submittal process may take significant time.
The City highly recommends that respondents do not wait until minutes before
the due date and time to submit proposal.
Submissions via email will not be accepted.
Questions must be submitted by the deadline via IONWAVE only (no emails/no
phone calls)
A virtual pre-bid will be conducted for this solicitation.
To attend follow the link or call in:
Join Microsoft Teams Meeting
( ↑↑ click link to join meeting ↑↑ )
+1 940-208-1678 United States, Denton (Toll)
Conference ID: 534 064 863#
Local numbers | Reset PIN | Learn more about Teams | Meeting options
Pre-Bid: Thursday, June 4, 2020 2:00PM-3:00PM
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***************************** Pre-Bid Questions *****************************
Pre-Bid Meeting will be recorded.
If you would like to submit your question ahead of time for discussion during pre-bid,
submit your question in the question tab with a note stating it is a pre-bid question.
**************************************************************************
A virtual public bid opening will be conducted for this solicitation.
To attend follow the link or call in:
Join Microsoft Teams Meeting
( ↑↑ click link to join meeting ↑↑ )
+1 940-208-1678 United States, Denton (Toll)
Conference ID: 439 857 690#
Local numbers | Reset PIN | Learn more about Teams | Meeting options
Bid Opening: Tuesday, June 30, 2020 11:30AM-11:45AM
GENERAL DESCRIPTION OF WORK
The majority of the work will consist of the (approximate) following:
Reconstruction of West Hickory Street from Welch St. to Carroll Blvd including
approximately 8200 SY of asphalt pavement, with sidewalk replacement, drive
approach replacement, curb and gutter replacement, associated storm drain
improvements ranging from 15” RCP to 4’x3’ RCB ( totaling approximately 1100 LF),
6 lighting foundations and underground electrical conduit, water and sewer service
adjustments, and water meter box replacements.
In accordance with the provisions of Texas Local Government Code, Chapter 252 and
271, the City of Denton (the City) is requesting submissions to contract with an
individual or business with considerable experience in providing goods or services of
this solicitation. The responses and the cost solutions shall be submitted to the City of
Denton in a sealed submission.
The awarded individual or business shall possess a proven track record of using
innovative approaches to providing goods and services that represent the best value to
their clients. The awarded individual or business shall have the ability to accomplish all
aspects of the requested services. The selected individual or firm should be able to
provide innovative methods to deal with municipal challenges, and cost effective
solutions.
A firm may submit a solicitation response for one or more of the categories of product
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or services requested in this solicitation.
Ship To Information
Address:901B Texas Street
Denton, TX 76209
Billing Information
Contact:City of Denton
Address:Accounts Payable
215 E McKinney St
Denton, TX 96201-4299
Bid Activities
Pre-Bid Conference - Virtual (may submit questions ahead of time)6/4/2020 2:00:00 PM (CT)
A non-mandatory pre-solicitation conference will be available to interested contractors. Attendance at the pre-solicitation
conference is strongly encouraged prior to submission of a response. To attend the virtual meeting, follow instructions on
'Bid Details' Tab.
******************
Pre-Bid Questions
******************
Meeting will be recorded. If you would like to submit your question ahead of time for discussion during pre-bid, ask in the
question tab with a note stating it is a pre-bid question.
Bid Attachments
7163 IFB - W Hickory PL&D Improvements -- SPECIFICATIONS.pdf View Online
SPECIFICATIONS --- 7163 IFB - West Hickory St. Paving, Lighting & Drainage Improvements
7163 IFB - W Hickory PL&D Improvements -- PLANS.pdf View Online
PLANS --- 7163 IFB - West Hickory St. Paving, Lighting & Drainage Improvements
7163 IFB - W Hickory PL&D Improvements -- UNIT PRICE BID FORM (00 42 43).xlsx View Online
PRICE BID FORM --- 7163 IFB - West Hickory St. Paving, Lighting & Drainage Improvements
7163 IFB - W Hickory PL&D Improvements -- SAMPLE - INVOICE TEMPLATE.xlsx View Online
SAMPLE - INVOICE TEMPLATE --- 7163 IFB - West Hickory St. Paving, Lighting & Drainage Improvements
Substitute_W-9_Form_10.18.18.pdf View Online
Substitue w-9
Download Bid Tab Instructions.pdf Download
Bid Tab/Document Download Instructions
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Requested Attachments
Construction Bid Documents
(Attachment required)
Must attach all required documents listed in section 4 of the Bid Form.
Construction Unit Price Bid
(Attachment required)
Must attach excel pricing detail
Substitute W9
This will be used if awarded to set you up in our system.
Bid Acceptance - Exceptions
If you answered yes - with exceptions to the bid acceptance question please attach a list of the exceptions
Bid Attributes
1 SECTION 1
General Information
2 Submittal Instructions
The City of Denton will accept electronic submissions via this portal only (dentontx.ionwave.net) until the date and
time specified for this solicitation. Any submission received after the date and/or hour set for solicitation opening will
not be accepted. All hard copy submissions will be rejected, and will be returned unopened after the opening date. All
email submissions will be disqualified.
Do not wait until the last minute, incomplete and late submission will be automatically rejected by IONWAVE. The City
will not allow late submissions due to technical difficulties. Each respondent is responsible for taking the
necessary steps to ensure their submission is received by the date and time noted herein. The City is not responsible
for technical difficulties that may result in the submission arriving after the set time.
BID BONDS - SUBMISSION FORMAT
Hard copy of Bid Bonds are required. Hard copy bid bonds must be submitted using hard submission
requirements. Electronic proposals without hard copy bonds will be automatically rejected.
Bid Bonds (hard copy with raised seal) may be hand delivered by firm or express courier to the address listed below
prior to bid deadline:
City of Denton
Materials Management / Distribution Center
SOLICITATION NUMBER AND NAME
901B Texas Street
Denton, TX 76209
The City of Denton reserves the right to accept or reject in part or in whole any submission, and to waive technicalities
of the submission, in the best interest of obtaining best value for the City.
Each respondent is responsible for taking the necessary steps to ensure their submission is received by the date and
time noted herein. The City is not responsible for missing, lost or late mail or any mail delays, internal or external, that
may result in the submission arriving after the set time. Incomplete electronic submissions will be automatically rejected
by the bid system.
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3 Evaluation Procedures
Selection of a firm(s) to provide the aforementioned materials and services shall be in accordance with the City of Denton
Purchasing Policies and procedures and the State of Texas Local Government Code 252.043.
A public opening will be conducted with this process. Respondent names and pricing will be read aloud thirty minutes
after the opening time and date. Out of an abundance of caution, the City of Denton is not open to the public. A virtual
public opening will be conducted for this solicitation. To attend follow the link or call in:
Join Microsoft Teams Meeting
( ↑↑ click link to join meeting ↑↑ )
+1 940-208-1678 United States, Denton (Toll)
Conference ID: 439 857 690#
Local numbers | Reset PIN | Learn more about Teams | Meeting options
Tuesday, June 30, 2020 11:30AM-11:45AM
Once the public opening is adjourned, read responses will be available in the document section of this
solicitation (see attachments for instructions). Line item detailed tab sheets will not be published, but may
be requested after bid award by council.
After the contract has been awarded all submissions will be open for public inspection, and the unsuccessful
respondent(s) may request a debriefing regarding their submittal. Please contact the City of Denton Materials
Management staff to document the request for a debriefing. A meeting with the City of Denton Materials Management
Staff and the using Division will be scheduled within a reasonable time.
4 Section 4
Terms and Conditions
5 General Provisions - Additional for Construction
1. AVAILABILITY OF TECHNICAL DRAWINGS AND SPECIFICATIONS
If applicable, Technical Specifications and Drawings/Plans related to this project are attached to this solicitation.
2. EXAMINATION OF PLANS, SPECIFICATIONS AND SITE OF THE WORK
Respondents are advised that the scope of work, attachments, plans (if applicable), specifications, and other
documents on file as stated in the proposal documents shall constitute all the information which the City shall furnish.
Respondents are required, prior to submitting any response, to review all documents (scope of work, plans,
specifications, exhibits, contract, amendments, bond forms, etc.,) carefully; to visit the site of the work (if applicable); to
examine carefully the local conditions; to inform themselves with their independent research, tests, and investigations
of the difficulties to be encountered and judge for themselves the accessibility of the work and all attending
circumstances affecting the cost of doing the work or the time required for its completion and to obtain all information
required to make an intelligent proposal.
No information given by the City or any official thereof, other than that shown on the scope of work, plans (if
available) and contained in the specifications, exhibits, and other contract documents, shall be binding upon the City.
Respondents shall rely exclusively upon their own estimates, investigations, test and other data which is necessary to
full and complete information upon which the submission may be based. Any respondent, by submitting a response,
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represents and warrants that he has prepared his submittal in accordance with the specifications, with full knowledge
and understanding of the terms and provisions thereof; that he has reviewed, studied and
examined the response prior to the signing and submission of same; and that he was cognizant of the terms of his
submittal, verified his calculations and found them to be correct and agrees to be bound thereby.
3. BONDS
Successful awarded contractor will be required to sign original contract and submit a blanket performance and
payment bond as outlined in specifications before work is to commence. Bonds shall be in accordance with the
V.T.C.A Government Code Section 2253.021, as amended.
4. PREVAILING WAGE RATES
In accordance with Texas Government Code 2258, the awarded contractor shall comply with prevailing wage rates as
defined by the United States Department of Labor Davis-Bacon Wage Determination
at http://www.dol.gov/whd/contracts/dbra.htm and at the Wage Determinations website www.wdol.gov for Denton
County, Texas.
Notwithstanding any other provision of this Contract, the awarded contractor hereby represents and warrants that the
contractor shall pay to each of its employees a wage not less than what is currently known as the "Federal Minimum
Wage" and any increase or amendments thereto.
Furthermore, contractor shall produce proof of compliance with this provision by contractor to the City. The City shall
withhold payments due to contractor until contractor has complied with this provision. Prior to any payment being made
for work satisfactorily completed and accepted, contractor shall submit wage rate affidavits with its billing documents
affirming that all employees have been paid not less than the current "Federal Minimum Wage”.
5. PAYMENT AND PERFORMANCE REQUIREMENTS
a. PAYMENT AND INVOICES:
Payment processing: The City review, inspection, and processing procedures for invoices ordinarily require thirty
(30) days after receipt of invoices, materials, or services. Submissions which call for payment before thirty (30) days
from receipt of invoice, or cash discounts given on such payment, will be considered only if, in the opinion of the
Purchasing Manager, the review, inspection, and processing procedures can be completed as specified. It is the
intention of the City of Denton to make payment within thirty days after receipt of valid invoices for which items or
services have been received unless unusual circumstances arise. The 30 day processing period for invoices will
begin on the date the invoice is received or the date the items or services are received, whichever is later.
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Direct deposit for payments: Contractors are encouraged to arrange for receiving payments through direct
deposit. Information regarding direct deposit payments is available from the City of Denton Purchasing website:
www.dentonpurchasing.com.
Invoices shall be sent directly to the City of Denton Accounts Payable Department, 215 E McKinney St, Denton, TX,
76201-4299. A pro-forma invoice shall be sent to the contract administrator as identified in the Notice to Proceed. It is
the intention of the City of Denton to make payment on completed orders within thirty days after receipt of invoice or
items; whichever is later, unless unusual circumstances arise. Invoices must be fully documented as to labor,
materials, and equipment provided, if applicable, and must reference the City of Denton Purchase Order
Number in order to be processed. No payments shall be made on invoices not listing a Purchase Order
Number.
b. PAYMENT TO PERFORMANCE MILESTONES
Awarded contractor shall prepare and submit monthly pay apps per the schedule of values outlined in the attached
STANDARD PURCHASE TERMS AND CONDITIONS FOR FACILITY CONSTRUCTION SERVICES, Article 9 Payments and
Completion.
c. TAX EXEMPTION
The City of Denton qualifies for sales tax exemption pursuant to the provisions of Article 20.04 (F) of the Texas Limited
Sales, Excise and Use Tax Act. Any Contractor performing work under this contract for the City of Denton may
purchase materials and supplies and rent or lease equipment sales tax free. This is accomplished by issuing
exemption certificates to suppliers. Certificates must comply with State Comptroller’s ruling #95-0.07 and #95-0.09.
d. RELEASE OF LIENS AND CERTIFICATE OF CONTRACTOR
Upon award of the contract, the Contractor shall inform the City of the subcontractors and material sources that will be
used. Upon the completion by the Contractor of the construction of the project, but prior to final payment to the
Contractor, the Contractor shall deliver to the City releases of all liens, and of rights to claim any lien, from all
manufacturers, material-men, and subcontractors furnishing services or materials for the project, to the effect that all
materials or services used on or for the project have been paid for and indicating that the City is released from all
such claims.
e. PAYMENTS TO MATERIAL-MEN AND SUBCONTRACTORS
The Contractor shall pay each material-men, and each subcontractor, if any, as outlined in the project specifications,
the amount thereof allowed the Contractor for and on account of materials furnished or construction performed by
each material-men or each subcontractor.
6. WARRANTIES
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The contractor shall provide a warranty as outlined in the project specifications.
6 Bid Acceptance
I have read and understand the Terms and Conditions, Specifications, and Insurance requirements, contained herein,
and further agree to abide and accept said Terms, Conditions and Specifications.
Yes Yes - with exceptions (Please Select)
(Required: Check only one)
7 Bid Acceptance Exceptions
If you answered yes - with exceptions to the above question you must attach exceptions narrative in attachment tab.
(Additional exceptions will not be allowed during the negotiation process)
Yes, I understand any exceptions must be attached
(Required: Check if applicable)
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8 Acknowledgement
The undersigned agrees this submission becomes the property of the City of Denton after the official opening.
The undersigned affirms he has familiarized himself with the specification, drawings, exhibits and other documents; the
local conditions under which the work is to be performed; satisfied himself of the conditions of delivery, handling and
storage of materials and equipment; and all other matters that will be required for the work before submitting a
response.
The undersigned agrees, if this submission is accepted, to furnish any and all items/services upon which prices are
offered, at the price(s) and upon the terms and conditions contained in the specification. The period for acceptance of
this submission will be 120 calendar days unless a different period is noted.
The undersigned affirms that they are duly authorized to execute this contract, that this submission has not been
prepared in collusion with any other respondent, nor any employee of the City of Denton, and that the contents of this
submission have not been communicated to any other respondent or to any employee of the City of Denton prior to
the acceptance of this submission.
Respondent hereby assigns to the City any and all claims for overcharges associated with this contract which arise
under the antitrust laws of the United States, 15 USCA Section 1 et seq., and which arise under the antitrust laws of
the State of Texas, Tex. Bus. & Com. Code, Section 15.01, et seq.
The undersigned affirms that they have read and do understand the specifications, all exhibits and attachments
contained in this solicitation package.
The undersigned agrees that the solicitation package posted on the website are the official specifications and shall not
alter the electronic copy of the specifications and/or pricing sheet, without clearly identifying changes.
The undersigned understands they will be responsible for monitoring the City of Denton Purchasing Website
at: https://www.cityofdenton.com/en-us/business/solicitations-contracting to ensure they have downloaded all
addendum(s).
I certify that I have made no willful misrepresentations in this submission, nor have I withheld information in my
statements and answers to questions. I am aware that the information given by me in this submission will be
investigated, with my full permission, and that any misrepresentations or omissions may cause my submission to be
rejected.
If awarded this construction Contract, the Bidder agrees to complete the work covered by this Contract within one
year as requested in the scope of work.
The Bidder hereby agrees that the City reserves the right to waive informalities in any bid and to reject any or all
bids, or to accept any bid that in its judgment will be for the best interest of the City.
Acknowledge
(Required: Check if applicable)
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9 Certificate of Interested Parties Electronic Filing
In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The
law states that the City may not enter into this contract unless the Contractor submits a disclosure of interested parties
(Form 1295) to the City at the time the Contractor submits the signed contract. The Texas Ethics Commission has
adopted rules requiring the business entity to file Form 1295 electronically with the Commission.
Contractor will be required to furnish an original Certificate of Interest Parties before the contract is
awarded, in accordance with Government Code 2252.908.
The contractor shall:
1. Log onto the State Ethics Commission Website at :
https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm
2. Register utilizing the tutorial provided by the State
3. Print a copy of the completed Form 1295
4. Enter the Certificate Number on page 2 of this contract.
5. Sign the Form 1295
6. Email the form to purchasing@cityofdenton.com with the contract number in the subject line. (EX: Contract 1234
- Form 1295)
7. The City must acknowledge the receipt of the filed Form 1295 not later than the 30th day after Council award.
Once a Form 1295 is acknowledged, it will be posted to the Texas Ethics Commission's website within seven
business days.
Acknowledge
(Optional: Check if applicable)
Bid Lines
1 BASE BID AMOUNT
Item Notes: Copy your responses from Section 00 42 43 to '00 41 00 - Bid Form Section 5' and to the following
fields. Please note that responses must match in all documents. If responses differ between documents, your
responses in 004100-Bid Form Section 5 will overrule all others.
(Line excluded from response total)
2 Subtotal Base Bid
(Response required)
Base Bid:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
Item Attributes
1.Subtotal Storm Drain
$
(Required: Numbers only)
2.Subtotal Alternative Storm Drain
$
(Required: Numbers only)
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Supplier Information
Company Name:
Contact Name:
Address:
Phone:
Fax:
Email:
Supplier Notes
The undersigned agrees this submission becomes the property of the City of Denton after the official opening.
The undersigned affirms he has familiarized himself with the specification, drawings, exhibits and other documents; the local
conditions under which the work is to be performed; satisfied himself of the conditions of delivery, handling and storage of
materials and equipment; and all other matters that will be required for the work before submitting a response.
The undersigned agrees, if this submission is accepted, to furnish any and all items/services upon which prices are offered,
at the price(s) and upon the terms and conditions contained in the specification. The period for acceptance of this
submission will be 120 calendar days unless a different period is noted.
The undersigned affirms that they are duly authorized to execute this contract, that this submission has not been prepared
in collusion with any other respondent, nor any employee of the City of Denton, and
Print Name Signature
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