Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: July 28, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing
the approval of Change Order No. 2 to the contract between the City of Denton and Jagoe-Public Company,
for the PEC 4 Phases 1 & 2 Project; providing for the expenditure of funds therefor; and providing an effective
date (IFB 6900-001 - Change Order No. 2 in the not-to-exceed amount of $216,418.09, for a total contract
award aggregated to $11,212,945.51).
INFORMATION/BACKGROUND
PEC 4 Phase 1 and 2 consists of installation of 1500’ of dual 11x8 drainage boxes, 3000’ of drainage laterals
and inlets, 7800’ of new sanitary sewer, and 6000’ feet of new water lines on South Elm and Locust. The
project was bid out in spring of 2019 and awarded to Jagoe Public Co. in May 2019. Construction began in
July of 2019 and is ahead of its June 2021 completion date.
On March 12, 2020, Change Order #1 was processed by Purchasing in the amount of $35,904.23. Change
Order #1 included:
• Additional cost associated with having to connect to an existing water main by cutting-in a tee instead
of by tapping sleeve. This was due to field conditions discovered after uncovering the existing main.
• Additional casing pipe lengths associated with double box culvert configuration, instead of single box
culvert (which the bid quantities were based on).
• Additional 27.5’ of cast-in-place 11’x8’ box culvert, instead of pre-cast.
• Lowering a fire hydrant lateral at a storm drain crossing.
• Additional fittings associated with a deep installation of a fire hydrant lateral.
• Deduction for pipe tapping materials being furnished by City instead of by Contractor.
Change Order #2 includes:
• Changes in paving, sidewalk, and drainage on Warren Ct.
• Addition of Walnut waterline to connect between Elm and Locust, includes services, fire lines and
trench repair.
PRIOR ACTION/REVIEW (Council, Boards, Commissions)
On May 21, 2019, City Council approved a contract with Jagoe-Public Company, in the not-to-exceed amount
of $10,960,623.19 (Ordinance 19-1031).
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
On July 27, 2020, this item will go to the Public Utilities Board (PUB) for recommendation.
RECOMMENDATION
Award Change Order No. 2 with Jagoe-Public Company, for additional work for the PEC 4 Phases 1 & 2
project, in the not-to-exceed amount of $216,418.09, for a total contract award aggregated to $11,212,945.51.
PRINCIPAL PLACE OF BUSINESS
Jagoe-Public Company
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date by June 2021.
FISCAL INFORMATION
These items/services will be funded from Drainage Account 650047561.1360.40100 and Water Distribution
account 630285517.1360.40100. Purchase Order #189745 will be revised to the NTE amount of
$11,212,945.51 to include the change order upon approval. The total amount of this change order is
$216,418.09.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 3: Change Order 1
Exhibit 4: Ordinance and Change Order 2
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Seth Garcia, 940-349-8938.
Legal point of contact: Mack Reinwand at 940-349-8333.