Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: August 4, 2020
SUBJECT
Consider adoption of an ordinance ratifying the expenditure of funds by the City Manager and the
Purchasing agent for the Hickory Creek Lift Station pump failure and sanitary sewer overflow in accordance
with Texas Local Government Code 252.022, which provides that procurement of commodities and services
made to preserve or protect the public health or safety of the municipality’s residents is exempt from
competitive bidding, and if over $50,000 shall be awarded by the governing body; and providing an
effective date (File 7253 – Hickory Creek Lift Station pump failure and sanitary sewer overflow expenditure
of $179,606.34). The Public Utilities Board recommends approval (7 - 0).
INFORMATION/BACKGROUND
This Declaration of Emergency includes the response to a mechanical piping failure at the Hickory Creek
Lift Station on Sunday, November 24, 2019.
Failure Discussion
The Hickory Creek Lift Station experienced a piping failure on the Pump 1 discharge causing an overflow
on Sunday, November 24, City staff rapidly mobilized to initiate bypass pumping and make repairs to the
lift station. Pump 2 was also damaged due to the overflow. Regular lift station operations were restored on
Wednesday, November 27, when staff completed repairs to Pump 2. Staff completed repairs to Pump 1 on
December 9, restoring redundant capacity at the lift station.
During this event, City staff kept the Texas Commission on Environmental Quality (TCEQ) informed of
all activities associated with the lift station failure and repairs. When the lift station failed, TCEQ requested
that the City notify and recommend that citizens obtaining water from groundwater wells within one-half
mile from the lift station boil water before use. The City was able to cancel this recommendation on
December 3 and notified all affected well owners that day. During this event, the City of Denton water
system was not impacted, and water from the City of Denton continued to be safe for all personal uses. The
City of Denton would like to extend its thanks to the TCEQ and the Upper Trinity Regional Water District
for their support in the response to the overflow event.
PRIOR ACTION/REVIEW (Council, Boards, Commissions)
ACM Update was presented to PUB on January 13, 2020.
On July 27, 2020, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Staff recommends the approval of expenditures for Hickory Creek Lift Station pump failure and sanitary
sewer overflow.
ESTIMATED SCHEDULE OF PROJECT
Project complete.
FISCAL INFORMATION
The project was funded using unallocated funds placed in Account 640421541. A total of $179,606.34
was expended for materials, equipment, and third party contractor services.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Declaration of Emergency
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell
Purchasing Manager
For information concerning this acquisition, contact: Frank Pugsley, 940-349-8086.
Legal point of contact: Mack Reinwand at 940-349-8333.