Exhibit 1 - Agenda Information SheetCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
CM: Todd Hileman
DATE: September 18, 2018
SUBJECT
Consider adoption of an ordinance of the City of Denton, Texas, a Texas home-rule municipal corporation,
accepting competitive bids and awarding a contract for the supply of precast concrete pull boxes for the
City of Denton Distribution Center to Techline, Inc.; providing for the expenditure of funds therefor; and
providing an effective date (IFB 6812 - awarded to Techline, Inc., in the five (5) year not-to-exceed amount
of $2,500,000).
FILE INFORMATION /BACKGROUND
Precast concrete pull boxes provide subsurface enclosures in which Denton Municipal Electric (DME) can
pull, route, splice connect, and terminate primary underground electrical cables. Pull boxes have similar
functionality to manholes in that they provide subsurface space in which to perform the above tasks.
Pull boxes are smaller in size than manholes and can be used in narrow easements, right-of-ways, and in
locations where manholes cannot physically be placed. Pull boxes have torsion assist lids, which provide
easier access to subsurface electrical facilities for field personnel to manually removing heavy cast-iron
manhole lids. These items are carried in the Distribution Center working capital inventory.
Invitation for bids were sent to 73 prospective suppliers of this item. In addition, specifications were placed
on the Materials Management website for prospective suppliers to download and advertised in the local
newspaper. Six (6) bids and 8 offers meeting specification were received (Exhibit 2). The lowest bid was
received by Techline, Inc.
RECOMMENDATION
Award a contract with Techline, Inc., for precast concrete pull boxes, in a five (5) year not-to-exceed amount
of $2,500,000.
PRINCIPAL PLACE OF BUSINESS
Techline, Inc.
Fort Worth, TX
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract. At the sole option of the City of Denton, the Contract may be further extended
as needed, not to exceed a total of six (6) months
FISCAL INFORMATION
These items will be funded from the Distribution Center Working Capital account and charged back to the
using department.
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its vision.
The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence;
Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly Community; and
Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this
specific City Council agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Organizational Excellence
Related Goal: 2.3 Promote superior utility services and City facilities
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Lori Hewell at 940-349-7100.