Executed Amendment 2
Docusign City Manager Approval Transmittal Coversheet
File Name
Purchasing Contact
Piggy Back Option
Contract Expiration
DocuSign Envelope ID: C2BA264F-1F0C-407A-9FFF-4E12DF3496EE
no
Lori Hewell
Amendment 2 Bonnie Brae I35 to Scripture
6285
N/A
PSA
Revised 6/17
Request for City Manager Approval of Purchase
DATE: July 24, 2019 Questions concerning this
acquisition may be directed
DEPARTMENT: Materials Management to Jim Jenks 349-7112.
ACM: Mario Canizares
SUBJECT
A proposed Amendment No. 2 to a Professional Services Agreement between the City of
Denton and Graham Associates, Inc. This Amendment No. 2 is to provide engineering and
design services relating to Bonnie Brae Phase 4A Improvements at the Scripture Street
intersection in the amount of $73,189.75.
BID/FILE INFORMATION
Amendment No. 2 is required for the redesign of the paving and drainage of the Bonnie
Brae/Scripture Street intersection in response to the following issues:
The previous design had been based on City’s acquisition of several properties along
Bonnie Brae Street. There are two of these properties that City has not yet managed
to acquire. This forced the realignment of the south leg of the intersection to avoid
these properties. An asphalt pavement transition will be installed with this Phase 4A
project to facilitate tie-in to the existing Bonnie Brae Street to the south.
To facilitate the existing 20” water transmission main along Scripture Street staying
in service during reconstruction of the street, the road profile had to be revised such
that much less excavation is needed within the intersection itself and the portion of
Scripture Street just east of it. This also shortens the overall construction timeline of
the project.
The aforementioned paving re-design necessitated associated drainage design
revisions.
Amendment No. 2 also includes funds for professional observation/air quality
monitoring/documentation services related to the asbestos abatement for the five houses to
be demolished as part of this project. (All five houses had previous tested positive for
asbestos.)
Lastly, Amendment No. 2 also includes a small amount of additional funds for meetings and
related exhibits.
PRIOR ACTION/VIEW (COUNCIL, BOARDS, COMMISSIONS)
DocuSign Envelope ID: C2BA264F-1F0C-407A-9FFF-4E12DF3496EE
Revised 6/17
The Bonnie Brae Phase 4 project consists of the construction of a five lane undivided and four
lane divided concrete roadway with concrete median, storm drain system, 10’ side path on one
side and a 5’ sidewalk on the other side within the limits of IH 35E to north of Scripture Street.
The original contract between the City and Graham was approved by City Council on January
10, 2017, in the not-to-exceed amount of $900,265.25.
Subsequent to the award of the original contract, an Amendment No. 1 was required for the
following:
design of offsite storm drain improvements to allow the storm drain within the project
limits to function properly;
services requested to provide support for the City Right-of-Way Department as
acquisitions take place along Bonnie Brae St.;
traffic analysis services.
Amendment No. 1 was approved by City Council on March 20, 2018, in the amount of
$303,960.25.
RECOMMENDATION
Staff recommends this Amendment be awarded to Graham Associates, Inc.
BASIS FOR SELECTION
Graham Associates, Inc.’s substantial involvement and familiarity with the overall project.
PRINCIPAL PLACE OF BUSINESS
Graham Associates, Inc.
Arlington, TX
STAFF ESTIMATE
$83,000.
ESTIMATED SCHEDULE OF PROJECT
Opening one lane of traffic each direction on Bonnie Brae St.: August 31, 2019. Completion of
overall Phase 4A (Roundabout) project: November 2019.
CONTRACT ADMINISTRATOR
Jim Jenks
FISCAL INFORMATION
250023402
DocuSign Envelope ID: C2BA264F-1F0C-407A-9FFF-4E12DF3496EE
Revised 6/17
Attachment 1: Amendment 2
Attachment 2: Graham Proposal
Requested by:
Name__Jim Jenks_____________
Phone __940-349-7112________
Requisition#___180016_________
Respectfully submitted:
Purchasing
Expenditure Approved:
__________________________
City Manager or Designate
__________________________
Date
DocuSign Envelope ID: C2BA264F-1F0C-407A-9FFF-4E12DF3496EE
7/25/2019
Page 1 of 2
SECOND AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND GRAHAM ASSOCIATES, INC.
PSA 6285
THE STATE OF TEXAS §
COUNTY OF DENTON §
THIS SECOND AMENDMENT TO CONTRACT 6285 (“Amendment”) by and
between the City of Denton, Texas (“City”) andGraham Associates, Inc. (“Consultant”);
to that certain contract executed on January 10, 2017, in the original not-to-exceed amount
of $900,256.25 (the “Original Agreement”); amended on March 20, 2018 in the additional
amount of $303,960.25 aggregating a not-to-exceed amount of $1,204,216.50 (the “First
Amendment”)(collectively, the Original Agreement and the First Amendment are the
“Agreement”) for services related to the design of the Bonnie Brae Ph 4 I-35 to Scripture;
WHEREAS, the City deems it necessary to further expand the services provided by
Consultant to the City pursuant to the terms of the Agreement, and to provide an additional
not-to-exceed amount $73,189.75 with this Amendment for an aggregate not-to-exceed of
$1,277,406.25
FURTHERMORE, the City deems it necessary to further expand the goods/services
provided by Consultant to the City;
NOW THEREFORE, the City and Consultant (hereafter collectively referred to as the
“Parties”), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following Amendment, which
amends the following terms and conditions of the said Agreement, to wit:
1. The additional services described in Exhibit “A” of this Amendment, attached
hereto and incorporated herein for all purposes, for professional services related to
the Bonnie Brae Ph 4 I-35 to Scripture, are hereby authorized to be performed by
Consultant. For and in consideration of the additional services to be performed by
Consultant, the Owner agrees to pay, based on the cost estimate detail attached as
Exhibit “A” to this Amendment, a total fee, including reimbursement for non-labor
expenses an amount not to exceed $73,189.75
2. This Amendment modifies the Agreement amount to provide an additional
$73,189.75 for the additional services with a revised aggregate not to exceed total
of $1,277,406.25
DocuSign Envelope ID: C2BA264F-1F0C-407A-9FFF-4E12DF3496EE
Page 2 of 2
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
IN WITNESS WHEREOF, the City and the Consultant, have each executed this
Amendment electronically, by and through their respective duly authorized representatives
and officers on this date _________________________.
“CITY”
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
By: __________________________________
TODD HILEMAN, CITY MANAGER
“CONSULTANT”
GRAHAM ASSOCIATES, INC.
By: _________________________________
AUTHORIZED SIGNATURE, TITLE
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
_______________ ________________
SIGNATURE PRINTED NAME
__________________________________
TITLE
__________________________________
DEPARTMENT
DocuSign Envelope ID: C2BA264F-1F0C-407A-9FFF-4E12DF3496EE
City Engineer
Todd Estes
Capital Projects
7/25/2019
Exhibit ADocuSign Envelope ID: C2BA264F-1F0C-407A-9FFF-4E12DF3496EE
DocuSign Envelope ID: C2BA264F-1F0C-407A-9FFF-4E12DF3496EE
DocuSign Envelope ID: C2BA264F-1F0C-407A-9FFF-4E12DF3496EE
Certificate Of Completion
Envelope Id: C2BA264F1F0C407A9FFF4E12DF3496EE Status: Completed
Subject: ****City Manager Approval ******Docusign Item 6285 Amendment 2
Source Envelope:
Document Pages: 9 Signatures: 5 Envelope Originator:
Certificate Pages: 6 Initials: 0 Lori Hewell
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
lori.hewell@cityofdenton.com
IP Address: 129.120.6.150
Record Tracking
Status: Original
7/24/2019 11:30:23 AM
Holder: Lori Hewell
lori.hewell@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 129.120.6.150
Sent: 7/24/2019 11:49:00 AM
Viewed: 7/24/2019 11:49:12 AM
Signed: 7/24/2019 11:49:46 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 129.120.6.150
Sent: 7/24/2019 11:49:48 AM
Viewed: 7/24/2019 11:50:28 AM
Signed: 7/24/2019 11:50:49 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Mark Burckhard
mburckhard@grahamcivil.com
DBA Graham Associates, Inc.
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 75.24.63.57
Sent: 7/24/2019 11:50:51 AM
Viewed: 7/25/2019 2:57:00 PM
Signed: 7/25/2019 2:57:19 PM
Electronic Record and Signature Disclosure:
Accepted: 1/30/2018 4:52:36 PM
ID: eacc9463-994d-4fc4-9943-03b3a39d00a9
Todd Estes
todd.estes@cityofdenton.com
City Engineer
Capital Projects
Security Level: Email, Account Authentication
(None)
Signature Adoption: Drawn on Device
Using IP Address: 129.120.6.150
Sent: 7/25/2019 2:57:21 PM
Viewed: 7/25/2019 3:28:08 PM
Signed: 7/25/2019 3:34:50 PM
Electronic Record and Signature Disclosure:
Accepted: 7/25/2019 3:28:08 PM
ID: 04274fb5-1627-405f-9460-9b0d8be1c1eb
Signer Events Signature Timestamp
Todd Hileman
todd.hileman@cityofdenton.com
City Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 47.190.47.120
Signed using mobile
Sent: 7/25/2019 3:34:53 PM
Viewed: 7/25/2019 3:54:27 PM
Signed: 7/25/2019 3:54:37 PM
Electronic Record and Signature Disclosure:
Accepted: 7/25/2017 11:02:14 AM
ID: 57619fbf-2aec-4b1f-805d-6bd7d9966f21
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Paralegal
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 7/24/2019 11:49:47 AM
Viewed: 7/24/2019 12:36:22 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Jim Jenks
jim.jenks@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Sent: 7/25/2019 3:54:39 PM
Viewed: 7/25/2019 4:03:05 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Annie Bunger
annie.bunger@cityofdenton.com
Contract Control Specialist
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 7/25/2019 3:54:40 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 7/25/2019 3:54:40 PM
Certified Delivered Security Checked 7/25/2019 3:54:40 PM
Signing Complete Security Checked 7/25/2019 3:54:40 PM
Completed Security Checked 7/25/2019 3:54:40 PM
Payment Events Status Timestamps
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Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Mark Burckhard, Todd Estes, Todd Hileman
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