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Exhibit 1 - Agenda Information SheetCity of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement & Compliance ACM: David Gaines DATE: September 15, 2020 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute an Interlocal Agreement with the Town of Little Elm, under the Government Code, Chapter 791.001, to authorize City of Denton contracts for the purpose of providing public safety communication services to the Town of Little Elm, Texas; authorizing the expenditure of funds therefor; and declaring an effective date (File 7374 – authorize an Interlocal Agreement with the Town of Little Elm). INFORMATION/BACKGROUND During fiscal year 2019-20 the Town of Little Elm contacted City of Denton staff to inquire about the possibility of purchasing public safety communication services from Denton’s Public Safety Communications. Currently, Little Elm receives public safety communication services from the Denton County Sheriff’s Office (DCSO). Little Elm is the largest of the 21 agencies served by DCSO. DCSO is purchasing a new computer aided dispatch (CAD) software and requiring the agencies they support to switch to that CAD software as well. These changes prompted Little Elm to consider other options available to them. Through this interlocal agreement, the City of Denton anticipates having pooled, cross-trained resources to ease the burden of providing 24/7 coverage. Teams can share the load & prioritize incidents while maintaining high availability. This will allow support for a dedicated Fire/Medical position for long, complex incidents. The additional staff can assist with administrative calls and enables more resources to contribute to supervision, quality assurance & training which supports improved accuracy. The proposed organizational structure offers a career trajectory for staff. Additionally, Little Elm and Denton can share capital costs and technology costs. The City of Denton will receive revenue from this interlocal agreement. This interlocal agreement should not impact our current 9-1-1 or non-emergency call taking processes. This will not change how the Public Safety Communications dispatches police & fire emergency calls. This will provide additional staff on duty in the Public Safety Communications Center to handle incoming calls and other tasks during major incidents. Staff can provide Little Elm with high quality services and more personalized attention by means of having a police dispatcher and fire dispatcher specifically dedicated to Little Elm. These dedicated positions would reduce the radio wait time Little Elm experiences as they currently share radio channels with other agencies including; Pilot Point, Aubrey, Sanger, Krum, Oak Point, and Northeast. Based on NENA staffing City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com projections for volume-based staffing, staff anticipates being able to leverage the dedicated Little Elm staff to assist in answering incoming calls and tasks during major incidents by over 50% percent per dispatcher. Phase 1 – Begins October 2020 Phase 2 – Begins February 2021 Phase 3 – Begins Fall of 2021 Section 791 of the Government Code requires that Interlocal Agreements be authorized by the governing body. RECOMMENDATION Award an Interlocal Agreement with the Town of Little Elm, for the purpose of providing public safety communication services. PRINCIPAL PLACE OF BUSINESS The Town of Little Elm Little Elm, TX ESTIMATED SCHEDULE OF PROJECT This term is initially five (5) years and will automatically be extended for additional two (2) year periods unless terminated by the parties. FISCAL INFORMATION This Interlocal Agreement would be established for an initial five-year term. Little Elm will make payments to the City of Denton annually, in a total not-to-exceed amount of $4,860,424. Upon renewal, the annual payments will increase by five percent (5%). EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Ordinance and Interlocal Agreement Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition, contact: Melissa Kraft, 940-349-7823. Legal point of contact: Mack Reinwand at 940-349-8333.