Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: September 22, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or his designee, to execute a contract with Grapevine DCJ, LLC dba
Grapevine Dodge Chrysler Jeep, through the Buy Board Cooperative Purchasing Network Contract #601-
19, for the acquisition of one (1) 2021 Class 3 Brush Truck for the Fire Department; providing for the
expenditure of funds therefor; and providing an effective date (File 7437 - awarded to Grapevine DCJ, LLC
dba Grapevine Dodge Chrysler Jeep, in the not-to-exceed amount of $116,415.62).
INFORMATION /BACKGROUND
The proposed purchase is for a planned fleet replacement of a 2007 model brush truck for the City of Denton
Fire Department (FD). The current 2007 model brush truck has accumulated 11.4 total replacement points
on a 15-point scale and has an original replacement date of 2016. At the time of delivery of the new
replacement unit, which is approximately one year, the current FD brush truck will be auctioned off due to
having met, or exceeded its useful life in terms of efficiency, reliability, and cost effectiveness. This is a
planned replacement approved as part of the FY19-20 budget.
This truck responds to brush fires within the City of Denton, as well as in cooperation with neighboring
firefighting authorities and is a crucial element of the Fire Departments fleet. The new replacement truck is
equipped with a Wildfire brand brush body similar in scope and operation to the existing truck.
Standard City of Denton purchasing procedures were utilized for this procurement. Specifications were
developed, and quotes were obtained from three (3) reputable manufacturers of brush trucks. Fleet Services
is recommending the purchase of a replacement brush truck from the lowest bidder, Grapevine Dodge
Chrysler Jeep, through Buy Board cooperative contract 601-19 in the amount of $116,415.62.
Pricing through the Buy Board Cooperative Purchasing Network has been competitively bid and meets the
statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with Grapevine DCJ, LLC dba Grapevine Dodge Chrysler Jeep, for the acquisition of one
(1) 2021 Class 3 Brush Truck for the Fire Department, in a not-to-exceed amount of $116,415.62.
PRINCIPAL PLACE OF BUSINESS
Grapevine DCJ, LLC dba Grapevine Dodge Chrysler Jeep
Grapevine, TX
ESTIMATED SCHEDULE OF PROJECT
Delivery of the items will occur within 365 days after receipt of order.
FISCAL INFORMATION
The vehicle will be purchased out of Certificates of Obligation Funds dedicated for vehicles and equipment.
The budgeted amount for this item is $116,415.62.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Price Comparison
Exhibit 3: Quote
Exhibit 4: LLC Members
Exhibit 5: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Terry Kader, 940-349-8729
Legal point of contact: Mack Reinwand at 940-349-8333.