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Exhibit 1 - Agenda Information SheetCity of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement & Compliance ACM: David Gaines DATE: October 6, 2020 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a Professional Services Agreement with James R. Kirkpatrick, Architect, Inc. dba Kirkpatrick Architecture Studio, for the design services of 909 North Loop 288 for Community Services as set forth in the contract; providing for the expenditure of funds therefor; and providing an effective date (RFQ 7453 – Professional Services Agreement for design services awarded to James R. Kirkpatrick, Architect, Inc. dba Kirkpatrick Architecture Studio, in the not-to-exceed amount of $116,955). INFORMATION /BACKGROUND In support of initiatives relating to the housing crisis response system and to provide public assistance to individuals experiencing homelessness, staff was directed to pursue acquisition of the property at 909 North Loop 288. Property The tract is located at 909 North Loop 288, on the west side of Loop 288 between US 377/380 (University Drive) and FM 426 (McKinney Street). The property was originally designed as a nursing facility in 1975 and underwent improvements from 2004- 2005, transforming the facility into its current use. The building is approximately 34,284 square feet on +/- 5.1 acres. The building is a one-story H-frame garden office building on a concrete slab foundation with two spacious courtyards and +/- 2.0 acres of land for future development opportunities. Staff entered into negotiations and a contract for purchase between the City and City Council approved a Contract for Sale for the purchase (Ordinance No. 20-837) on April 21, 2020. Following the completion of the owner repairs required in June 30, 2020 (Ordinance No. 20-1235), the purchase was completed, and ownership transferred to the City on August 28, 2020. Building Potential The H-frame building is divided into four main wings with a common area center core (Area A wing = 6,720 SF, Area B wing = 7,252 SF, Area C wing = 8,474 SF, Area D wing = 8,422 SF, and Common Area Center Core = 3,416 SF). The layout of this building could be advantageous for the division of services for a multi-functioning building combining a food kitchen, day center, shelter, and other services. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com Expansion Potential on Undeveloped Land Directly behind the building and parking lot is +/- 2.0 acres of vacant land marketed as a future development pad site, in compliance with current zoning of Suburban Corridor (SC) designation. However, there are City electric and drainage easements on this vacant land that may impact development of the land. To the west and north of the Property, the City of Denton owns approximately 26 acres of land (located at 1101 North Loop 288 and 1105 South Loop 288) with a Public Facilities (PF) zoning designation. The City- owned land to the west of the Property contains electric transmission lines and some utility easements. The City-owned land to the north of the Property is temporarily being used for a staging area by DME for capital improvement projects. To the south of the Property, there is currently undeveloped land at 801 North Loop 288 owned by the Singing Oaks Church of Christ of Denton with Residential 7 (R7) zoning. Location and Access The Property is located on the west side of Loop 288 and with the recent lane expansion of Loop 288 to a six-lane loop, this gives easy access to Denton’s main roads: approximately a half a mile south of US 380/US 377 (University Drive) and approximately four miles east of Interstate 35E/35W. There are several major transportation expansion projects on or near Loop 288 within five miles of the Property underway. The Property is located within a half-mile of Serve Denton, a 32,500-square foot building serving as landlord to multiple non-profit agencies and services. Parking The Property includes 84 existing parking spaces, ten of which in each of the east, west, and north areas are handicap spaces. (Handicap parking areas, such as on the north side, can be restriped to increase surface parking to provide an additional five to six spaces). Capital Improvements Upon final purchase, capital improvements will have to be made to the building to accommodate for the proposed use and day to day operations. Request for Qualifications (RFQ) for design services was sent to 177 prospective firms for these services. In addition, the RFQ was placed on the Materials Management website for prospective respondents to download and advertised in the local newspaper. Twelve (12) statement of qualifications (SOQ) were received. The SOQs were evaluated based on published criteria including identification and understanding of the City’s requirements, past performance and schedule. Based upon this evaluation, the recommended award is to James R. Kirkpatrick, Architect, Inc. dba Kirkpatrick Architecture Studio and is determined to be the most qualified firm for the City. NIGP Code Used for Solicitation: 906-(Service Only) Architectural Services, Professional Notifications sent for Solicitation sent in IonWave: 177 Number of Suppliers that viewed Solicitation in IonWave: 22 HUB-Historically Underutilized Business Invitations sent out: 9 SBE-Small Business Enterprise Invitations sent out: 40 Responses from Solicitation: 12 PRIOR ACTION/REVIEW (Council, Boards, Commissions) On April 21, 2020, City Council approved the Contract for Sale for the purchase of 909 North Loop 288 of (Ordinance 20-837). On June 16, 2020, the City Manager signed the Second Amendment to the Contract for Sale, extending both the Absolute Review Period and the Closing Date. On June 23, 2020, the City Manager signed the Third Amendment to the Contract for Sale, again extending the Absolute Review Period and the Closing Date. On June 30, 2020 (Ordinance No. 20-1235), the City Manager signed the Fourth Amendment to the Contract for Sale to allow the current owner to address the City's concerns and for the owner to compete remediation of issues including: (1) all leases shall have been terminated and tenants shall have vacated the property; (2) all roof repairs needed on the Property shall be completed; and (3) asbestos remediation of the Property shall be completed. inspected and reported. RECOMMENDATION Award a contract with to James R. Kirkpatrick, Architect, Inc. dba Kirkpatrick Architecture Studio, for the design services of 909 North Loop 288 for Community Services, in a not-to-exceed amount of $116,955. PRINCIPAL PLACE OF BUSINESS James R. Kirkpatrick, Architect, Inc. dba Kirkpatrick Architecture Studio Denton, TX ESTIMATED SCHEDULE OF PROJECT This project will be started upon approval with a completion date by December 27, 2020. FISCAL INFORMATION These services will be funded from General Government Project Funds. The budgeted amount for this item is $116,955. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Evaluation Sheet Exhibit 3: Presentation Exhibit 4: Ordinance and Contract Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition, contact: Scott Gray, 940-349-7744. Legal point of contact: Mack Reinwand at 940-349-8333.