Holt Texas Ltd - 515-16 (4) October 20, 2017
Sent via email to: frank.warren@holtcat.com
Frank Warren
Holt Texas Ltd.
3302 S. WW White Rd.
San Antonio TX 78222
Re: Construction, Road/Bridge, Ditching, Trenching, Utility, & Other Equipment
BuyBoard Contract 515-16
The Local Government Purchasing Cooperative (BuyBoard) awarded your company a contract
under Construction, Road/Bridge, Ditching, Trenching, Utility, & Other Equipment , Contract
515-16, effective December 1, 2016, through November 30, 2017, with two possible one-year
renewals. At this time, we are renewing your contract through November 30, 2018.
All discounts, terms, and conditions of your contract will remain the same. If you agree to this
renewal, there is nothing you need to do. However, if you do not agree to this renewal, you must
notify me immediately via email at connie.burkett@tasb.org.
Reminder: Once a BuyBoard contract is awarded, vendors must generate a minimum of
$15,000 annually or they may not be offered a contract renewal. Evaluations will be made
annually, prior to the expiration date of the contract term, and the BuyBoard reserves the right to
discontinue the vendor’s contract at that time.
Additionally, all purchase orders must be processed through the BuyBoard. Except as
expressly authorized in writing by the Cooperative’s administrator, you are not
authorized to process a purchase order received directly from a Cooperative member.
Accepting orders directly from a member entity without Cooperative authorization is a violation
of the terms of your contract. We request your assistance in immediately forwarding any orders
received directly from member entities. Purchase orders may be sent to us either by fax (800-
211-5454) or by email (info@buyboard.com). If by chance an order sent directly to you has
been unintentionally processed, please forward it to the Cooperative and note it as RECORD
ONLY to prevent duplication.
If you have questions or comments concerning this renewal, please contact me as soon as
possible at connie.burkett@tasb.org. We appreciate your interest in The Local Government
Purchasing Cooperative.
Sincerely,
Connie W Burkett, CTSBS
Contract Administrator