7281 - Contract Executed
Docusign City Council Transmittal Coversheet
File Name
Purchasing Contact
City Council Target Date
Piggy Back Option
Contract Expiration
Ordinance
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8911 Capital of Texas Highway, Suite 3100 \ Austin, Texas 78759
burnsmcd.com
July 24, 2020
Ms. Crystal Westbrook
Materials Management Division
City of Denton
901B Texas Street
Denton, TX 76209
Re:RFP Number 7281: Comprehensive Solid Waste Management Strategy – Best and Final Offer
(Updated to Include Conduct Recycling and Waste Characterization Analysis Directly for Denton)
Dear Ms. Westbrook and Members of the Selection Committee:
The City of Denton is requesting a Best and Final Offer (BAFO) from Burns and McDonnell to advise the City with
the development of a Comprehensive Solid Waste Management Strategy. Our understanding is that the BAFO is
being requested based on challenges associated with Covid-19 that require the conduct of this project in a virtual
format. Additionally, we have reduced our fee to reflect financial challenges being faced by the City. We have
adjusted our pricing to reflect the following changes in the Work Plan:
Ź Task C – Kick-off Meeting: Conduct as a virtual meeting.
Ź Task 1B – Strategy Vision Workshops: Rather than two, 5 to 6 hour in-person workshops with the Think
Tank group, we will need to conduct a greater number of virtual workshops that will be shorter in duration,
as we do not recommend conducting the virtual workshops for a 5 to 6 hour time slot. We are committed to
covering the full range of topics identified in our scope of services for this task, and will coordinate with
City staff on the details (in terms of the number and duration of virtual meetings). We do have
comprehensive technology solutions that will allow for the conduct of the workshops virtually.
Ź Task 2 – Garbage and Recycling Composition: Our BAFO is based on Burns & McDonnell conducting a
recycling and waste characterization analysis directly for the City of Denton. A more detailed scope of
service can be provided upon request. Our budget is based on sorting 42 samples for garbage and
recycling:
o Residential: Eight garbage and eight recycling samples. Each sample will be collected by City
staff from approximately 8 – 10 carts so that the methodology is consistent with the NCTCOG
characterization approach.
o Multi-Family: Three garbage samples and three recycling samples from old, moderate and new
apartment complexes. Each sample will be up to 200 pounds.
o Commercial: Eight garbage samples and eight recycling samples. Each sample will be up to 200
pounds.
All sorting will follow standards established by the American Society for Testing and Materials and will
include the same 34 material categories as included for the NCTCOG characterization. We will provide the
City with an analysis of the data and report section. The analysis will also include a comparison to the
NCTCOG characterization study for residential samples. The pricing in the BAFO may vary based on the
number of samples to be sorted and whether the sorting will occur at the City of Denton landfill site or at
upcoming sort at the City of Dallas for NCTCOG. Please refer to the table on the following page for
details. Our budget assumes that we will be able to complete the sorting on the same trip as the planned
sorts for NCTCOG in the fall of 2020.
Ź Task 5 – Education and Outreach: Change from an in-person to a virtual workshop.
EXHIBIT B
July 24, 2020
Page 2
Ź Task 7C – Meetings with City Council and PUB: The four meetings/presentations with the Public Utility
Board (PUB) and City Council during the project will be conducted virtually.
Our Best and Final Offer is provided in the following table for RFP Number 7281: Comprehensive Solid Waste
Management Strategy. Costs include out of pocket expense and will be invoiced on a percent complete basis.
TTask FFee
INITIAL TASK – PROJECT MANAGEMENT, INFORMATION REQUEST, AND PROJECT KICK-OFF
Task A – Provide Project Management and Oversite $3,520
Task B – Information Request $1,240
Task C – Kick-off Meeting $1,720
TASK 1 – COMMUNICATIONS (LISTENING AND REPORTING)
Task 1A – Planning for the Think Tank $2,610
Task 1B – Strategy Vision Workshops and Report $20,140
TASK 2 – DATA (includes efforts from original Work Plan) $23,610
Conduct Recycling and Waste Characterization Analysis Directly for Denton1 $35,300
TASK 3 – POLICY ANALYSIS/TRENDING
Task 3A – Review Relevant Solid Waste and Citywide Planning Studies $1,400
Task 3B – Solid Waste and Recycling Trends, Policies and Regulatory Review $23,560
TASK 4 – ENVIRONMENTAL IMPACTS/SUSTAINABILITY $7,370
TASK 5 – EDUCATION AND OUTREACH $6,880
TASK 6 - FINANCING $15,500
TASK 7 – OTHER REQUIREMENTS
Task 7A – Implementation Plan $1,550
Task 7B – Develop Draft and Final Solid Waste Strategy Report $4,440
Task 7C – Meetings with City Council and PUB $6,410
Total $155,250
1. The fee is based on sorting 42 recycling and garbage samples: 16 residential, six multi-family and 16 commercial
samples. If the City would like to adjust the number of samples (up or down), the fee per sample is $390 for garbage and
$275 for recycling. Fee assumes the sort will occur the week before or after the upcoming sort for the NCTCOG
(estimated Fall 2020). Fee assumes the sorting will occur at the City of Dallas sorting location, which allows us to
decrease the fee. If the sorting occurs at the City of Denton landfill, the fee will increase by $3,000 (due to a need for
additional set-up requirements and development of a separate health and safety plan). Regardless of whether the soring
occurs in Dallas or Denton, City staff will responsible for delivering samples to the sorting team. If the sorting occurs in
Denton, the City will provide a location for the sorting efforts.
For the original scope of work, we reduced our fee from $143,910 to $119,950. Including the recycling and waste
characterization increases the fee by $35,300 from $119,950 to $155,250.The history of our staff with the City of
Denton extends to 2005 for the solid waste and recycling consulting services. Because we have previously worked
closely with the City, we understand the key challenges you are facing. We look forward to renewing our
relationship with you. Please contact Scott Pasternak at (512) 872-7141 or spasternak@burnsmcd.com should you
have questions regarding our proposal.
Sincerely,
Scott Pasternak
Senior Project Manager
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that bidders confer with their respective insurance carriers or brokers to determine in advance
of Bid submission the availability of insurance certificates and endorsements as prescribed and
provided herein. If an apparent low bidder fails to comply strictly with the insurance
requirements, that bidder may be disqualified from award of the contract. Upon bid award, all
insurance requirements shall become contractual obligations, which the successful bidder shall
have a duty to maintain throughout the course of this contract.
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Without limiting any of the other obligations or liabilities of the Contractor, the Contractor shall
provide and maintain until the contracted work has been completed and accepted by the City of
Denton, Owner, the minimum insurance coverage as indicated hereinafter.
As soon as practicable after notification of bid award, Contractor shall file with the Purchasing
Department satisfactory certificates of insurance, containing the bid number and title of the
project. Contractor may, upon written request to the Purchasing Department, ask for clarification
of any insurance requirements at any time; however, Contractors are strongly advised to make
such requests prior to bid opening, since the insurance requirements may not be modified or
waived after bid opening unless a written exception has been submitted with the bid. Contractor
shall not commence any work or deliver any material until he or she receives notification that
the contract has been accepted, approved, and signed by the City of Denton.
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Exhibit
CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ
For vendor or other person doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as
defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after
the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a
misdemeanor.
1 Name of vendor who has a business relationship with local governmental entity.
2
Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business
day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)
3 Name of local government officer about whom the information in this section is being disclosed.
Name of Officer
This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship
as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor?
Yes No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer
named in this section AND the taxable income is not received from the local governmental entity?
Yes No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an
officer or director, or holds an ownership of one percent or more?
Yes No
D. Describe each employment or business and family relationship with the local government officer named in this section.
4
I have no Conflict of Interest to disclose.
5
Signature of vendor doing business with the governmental entity Date
#%
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#"
Certificate Of Completion
Envelope Id: 73FE717EC6E347B88511BF0EFE02E35A Status: Completed
Subject: Please DocuSign: City Council Contract 7281-Comprehensive Solid Waste Management Strategy
Source Envelope:
Document Pages: 22 Signatures: 6 Envelope Originator:
Certificate Pages: 6 Initials: 1 Crystal Westbrook
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
crystal.westbrook@cityofdenton.com
IP Address: 198.49.140.104
Record Tracking
Status: Original
9/22/2020 10:57:16 AM
Holder: Crystal Westbrook
crystal.westbrook@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Crystal Westbrook
crystal.westbrook@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.104
Sent: 9/22/2020 11:00:13 AM
Viewed: 9/22/2020 11:00:22 AM
Signed: 9/22/2020 11:01:35 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 47.184.87.98
Sent: 9/22/2020 11:01:37 AM
Viewed: 9/22/2020 12:47:59 PM
Signed: 9/22/2020 12:49:08 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Mack Reinwand
mack.reinwand@cityofdenton.com
City of Denton
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 76.186.77.161
Sent: 9/22/2020 12:49:11 PM
Viewed: 9/25/2020 10:00:25 AM
Signed: 9/25/2020 10:02:48 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Stephen R Hoffine
shoff@burnsmcd.com
Principal
Burns & McDonnell Engineering Company, Inc.
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 141.193.16.150
Sent: 9/25/2020 10:02:51 AM
Viewed: 9/25/2020 10:04:06 AM
Signed: 9/25/2020 11:52:35 AM
Electronic Record and Signature Disclosure:
Accepted: 9/25/2020 10:04:06 AM
ID: 4d3dfb8b-4abf-42f1-bbd3-6e8c013e2cad
Signer Events Signature Timestamp
Brian Boerner
brian.boerner@cityofdenton.com
Director of Solid Waste
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 9/25/2020 11:52:37 AM
Viewed: 9/25/2020 12:07:15 PM
Signed: 9/25/2020 12:08:33 PM
Electronic Record and Signature Disclosure:
Accepted: 9/25/2020 12:07:15 PM
ID: 2dae83a9-582d-4b3f-8033-530896911b2d
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.104
Sent: 9/25/2020 12:08:36 PM
Viewed: 10/14/2020 10:05:50 AM
Signed: 10/14/2020 10:06:11 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Todd Hileman
Todd.Hileman@cityofdenton.com
City Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 47.184.93.41
Sent: 10/14/2020 10:06:14 AM
Viewed: 10/14/2020 10:41:54 AM
Signed: 10/14/2020 10:42:02 AM
Electronic Record and Signature Disclosure:
Accepted: 7/25/2017 11:02:14 AM
ID: 57619fbf-2aec-4b1f-805d-6bd7d9966f21
Rosa Rios
rosa.rios@cityofdenton.com
City Secretary
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 10/14/2020 10:42:04 AM
Viewed: 10/14/2020 10:50:20 AM
Signed: 10/14/2020 10:50:50 AM
Electronic Record and Signature Disclosure:
Accepted: 10/14/2020 10:50:20 AM
ID: 15da02a2-644d-4ac3-8cad-7c65724a1f57
In Ierson Signer Events Signature Timestamp
Editor DeliverI Events Status Timestamp
Igent DeliverI Events Status Timestamp
IntermediarI DeliverI Events Status Timestamp
CertiIied DeliverI Events Status Timestamp
CarIon CopI Events Status Timestamp
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 9/22/2020 11:01:37 AM
Electronic Record and Signature Disclosure:
CarIon CopI Events Status Timestamp
Not Offered via DocuSign
Sherri Thurman
sherri.thurman@cityofdenton.com
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 9/25/2020 12:08:36 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Tolaina Parker
Tolaina.Parker@cityofdenton.com
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 10/14/2020 10:50:53 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Tames Tips
Tames.tips@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Sent: 10/14/2020 10:50:53 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Iitness Events Signature Timestamp
IotarI Events Signature Timestamp
Envelope SummarI Events Status Timestamps
Envelope Sent Hashed/Encrypted 10/14/2020 10:50:53 AM
Certified Delivered Security Checked 10/14/2020 10:50:53 AM
Signing Complete Security Checked 10/14/2020 10:50:53 AM
Completed Security Checked 10/14/2020 10:50:53 AM
IaIment Events Status Timestamps
Electronic Record and Signature Disclosure
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of Denton (we, us or Company) may be required by law to provide to
you certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically through your DocuSign, Inc.
(DocuSign) Express user account. Please read the information below carefully and thoroughly,
and if you can access this information electronically to your satisfaction and agree to these terms
and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of
this document.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available
electronically to you by us. For such copies, as long as you are an authorized user of the
DocuSign system you will have the ability to download and print any documents we send to you
through your DocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper copies of
any such documents from our office to you, you will be charged a $0.00 per-page fee. You may
request delivery of such paper copies from us by following the procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your
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required notices and disclosures electronically from us and you will no longer be able to use your
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or to sign electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or
made available to you during the course of our relationship with you. To reduce the chance of
you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
$" " $%"
# #%""$
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How to contact City of Denton:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: purchasing@cityofdenton.com
To advise City of Denton of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com
and in the body of such request you must state: your previous e-mail address, your new e-mail
address. We do not require any other information from you to change your email address..
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper copies from City of Denton
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an e-mail to purchasing@cityofdenton.com and in
the body of such request you must state your e-mail address, full name, US Postal address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with City of Denton
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to purchasing@cityofdenton.com and in the body of such request you
must state your e-mail, full name, IS Postal Address, telephone number, and account
number. We do not need any other information from you to withdraw consent.. The
consequences of your withdrawing consent for online documents will be that transactions
may take a longer time to process..
Required hardware and software
Operating Systems: Windows2000? or WindowsXP?
Browsers (for SENDERS): Internet Explorer 6.0? or above
Browsers (for SIGNERS): Internet Explorer 6.0?, Mozilla FireFox 1.0,
NetScape 7.2 (or above)
Email: Access to a valid email account
Screen Resolution: 800 x 600 minimum
Enabled Security Settings:
•Allow per session cookies
•Users accessing the internet behind a Proxy
Server must enable HTTP 1.1 settings via
proxy connection
** These minimum requirements are subject to change. If these requirements change, we will
provide you with an email message at the email address we have on file for you at that time
providing you with the revised hardware and software requirements, at which time you will
have the right to withdraw your consent.
Acknowledging your access and consent to receive materials electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please verify that you
were able to read this electronic disclosure and that you also were able to print on paper or
electronically save this page for your future reference and access or that you were able to
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save it for your future reference and access. Further, if you consent to receiving notices and
disclosures exclusively in electronic format on the terms and conditions described above,
please let us know by clicking the 'I agree' button below.
By checking the 'I Agree' box, I confirm that:
• I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
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print it, for future reference and access; and
• Until or unless I notify City of Denton as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to me by City of Denton during the course of my relationship with you.