Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: October 27, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract extension between the City of Denton and Bound Tree
Medical, through February 28, 2021, to continue to provide Emergency Medical Services (EMS) medical
supplies for the City of Denton Fire Department to be stocked in the Distribution Center; and declaring an
effective date (File 5427 – extending a contract with Bound Tree Medical, to February 28, 2021).
INFORMATION/BACKGROUND
In 2014, the City of Denton began purchasing medical supplies and medications directly from Bound Tree
Medical through a Cooperative Purchasing Agreement with the City of Cedar Hill. The Cooperative
Purchasing Agreement provides lower costs for many of the individual items commonly used by the Fire
Department. The Cedar Hill contract offers 726 items available on the contract and an average of thirty (30)
percent cost savings for the majority of the items used by the City. Prior to using the Cooperative Purchasing
Agreement, the City of Denton received a ten (10) percent discount. This contract is utilized by both the
Fire Department and the Distribution Center. The Distribution Center uses the contract to purchase gloves
and first aid supplies.
Each individual fire station orders and maintains supplies as needed for par level and replacement after each
call. In fiscal year 2019-20, the Denton Fire Department will have eleven (11) fully stocked ambulances-
eight (8) front line and three (3) reserve. In addition, nine (9) fire engines/trucks carry advanced support
medical gear, and twenty (20) additional fire department vehicles carry first aid kits. Supply orders are
placed online and are reviewed and approved by the EMS Battalion Chief before the order is processed.
Supplies and medications are then shipped directly to the requesting station.
This extension allows the Denton Fire Department to continue utilizing the cost savings through the
Cooperative Purchasing Agreement with the City of Cedar Hill. The Cedar Hill one-year contract agreement
began on March 1, 2017, with three (3) one-year renewal options. The final renewal contract extension
expires on February 28, 2021. The Procurement Department is currently working on the new multi-year
agreement to bring forward in 2021.
Section 791 of the Government Code requires that all Cooperative Agreements must be authorized by the
governing body, regardless of the dollar amount.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 7, 2014, City Council authorized a Cooperative Purchasing Program Participation agreement
with the City of Cedar Hill. (Ordinance No. 2014-008).
On November 7, 2017, City Council approved a contract with Bound Tree Medical, in the not-to-exceed
amount of $800,000 (Ordinance 2017-335).
RECOMMENDATION
Award Amendment No. 1 with Bound Tree Medical, to continue to provide Emergency Medical Services
(EMS) medical supplies for the City of Denton Fire Department to be stocked in the Distribution Center,
for a contract extension through February 28, 2021.
PRINCIPAL PLACE OF BUSINESS
Bound Tree Medical
Dublin, OH
ESTIMATED SCHEDULE OF PROJECT
This contract will expire on February 28, 2021.
FISCAL INFORMATION
The supplies will be funded through the using department’s operating budget on an as-needed basis. The
City will only pay for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 3: Ordinance and Amendment 1
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Christine Taylor, 940-349-7889.
Legal point of contact: Mack Reinwand at 940-349-8333.