7509 - Contract Executed
Docusign Transmittal Coversheet
File Name
Purchasing Contact
Contract Expiration
City of Denton
_____________________________________________________________________________________
INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
DATE: October 12, 2020
SUBJECT
Adoption of a contract with Demco, Inc., through an Interlocal Cooperative Purchasing Agreement with
BuyBoard, Contract Number 573-18, under the Government Code, Chapter 791.001, to authorize
additional funds to City of Denton contracts library supplies; providing for expenditures of funds therefor;
and providing and effective date (File 7509 – awarded to Demco, Inc., in the not-to-exceed amount of
$10,000.00).
BACKGROUND
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative
purchasing program with another local government or local cooperative organization. In lieu of competitive
bidding, items and services may be purchased through such agreements as the agreements have already
been bid by the sponsoring entity or agency. By doing this as a cooperative effort, the combined purchasing
usage of these entities was utilized to realize competitive pricing and reduced administrative costs of
individual bidding.
“The contract includes library material processing supplies including but not limited to: Mylar jacket
covers, book tape, specialized labels, and processing tools”
On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
The agreement, Contract Number 573-18, began 11/1/2018 for a twelve (12) months term, with two optional
twelve (12) months renewals. The contract latest implementation date is 10/31/20 with a termination date
of 10/31/21.
RECOMMENDATION
Award a contract with Demco, Inc. library supplies, in the not-to-exceed amount of $10,000.00.
ESTIMATED SCHEDULE OF PROJECT
BuyBoard contract 573-18 expires on 10/31/2021.
FISCAL INFORMATION
These services will be funded from Library Budget on an as-needed basis.
EXHIBITS
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Exhibit 1: Pricing Sheet 573-18
Respectfully:
Gabby Leeper
Procurement and Compliance
Certificate Of Completion
Envelope Id: D2F5E4E41104483C9F18145547F14F5E Status: Completed
Subject: ***Purchasing Approval*** 7509 - Library Supplies
Source Envelope:
Document Pages: 9 Signatures: 2 Envelope Originator:
Certificate Pages: 2 Initials: 0 Gabby Leeper
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
Gabby.Leeper@cityofdenton.com
IP Address: 198.49.140.104
Record Tracking
Status: Original
10/13/2020 11:57:03 AM
Holder: Gabby Leeper
Gabby.Leeper@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Gabby Leeper
gabby.leeper@cityofdenton.com
Administrative Assistant III
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.104
Sent: 10/14/2020 12:07:31 PM
Viewed: 10/14/2020 12:07:47 PM
Signed: 10/14/2020 12:13:02 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Jennifer Bekker
Jennifer.Bekker@cityofdenton.com
Director of Libraries
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 10/14/2020 12:13:03 PM
Viewed: 10/14/2020 12:47:43 PM
Signed: 10/14/2020 12:48:03 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Gabrielle G Leeper
gabby.leeper@cityofdenton.com
Administrative Assistant III
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.104
Sent: 10/14/2020 12:48:04 PM
Viewed: 10/14/2020 1:18:14 PM
Signed: 10/14/2020 1:18:30 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Carbon Copy Events Status Timestamp
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 10/14/2020 1:18:32 PM
Viewed: 10/14/2020 2:13:21 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 10/14/2020 1:18:32 PM
Certified Delivered Security Checked 10/14/2020 1:18:32 PM
Signing Complete Security Checked 10/14/2020 1:18:32 PM
Completed Security Checked 10/14/2020 1:18:32 PM
Payment Events Status Timestamps