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7519 - Contract Executed Docusign Transmittal Coversheet File Name Purchasing Contact Contract Expiration               $ % "!"! # !$  City of Denton _____________________________________________________________________________________ INFORMATION SHEET DEPARTMENT: Procurement & Compliance DATE: October 27, 2020 SUBJECT Adoption of a contract with SHI Government Solutions, through an Interlocal Cooperative Purchasing Agreement with the Buy Board Cooperative Purchasing Network, Contract Number #579-19, under the Government Code, Chapter 791.001, to authorize additional funds to City of Denton contracts for technology equipment, products, services, and software; providing for expenditures of funds therefor; and providing and effective date (File 7519 – awarded to SHI Government Solutions, in the not-to-exceed amount of $45,000). BACKGROUND Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. By doing this as a cooperative effort, the combined purchasing usage of these entities was utilized to realize competitive pricing and reduced administrative costs of individual bidding. This contract includes Acrobat Adobe Pro user licenses, as well as, computer hardware, printers/scanners, network products, cabling products, digital signage, disposal services, software for admission ticket tracking, bill pay, business/office/web publishing, instructional, and other specialty software. On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative Purchasing Network (Ordinance 2005-034). The agreement, Contract Number #579-19, began 1/1/2019 for a one (1) year term, with two (2) optional one (1) year renewals. The contract latest implementation date is 12/31/2020 with a termination date of 12/31/2021. RECOMMENDATION Award a contract with SHI Government Solutions, technology equipment, products, services, and software, in the non-to-exceed amount of $45,000. ESTIMATED SCHEDULE OF PROJECT Buy Board Contract Number #579-19 expires on 12/31/2022. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com            FISCAL INFORMATION These products and services will be funded through the using department’s budget on an as needed basis. 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6HFWLRQ,97UDLQLQJ,QVWDOODWLRQDQG5HSDLU6HUYLFH 3DJHRI   &72H[SHUWOHYHO UHVRXUFH KRXU +RXUVDUHGHILQHGDV DPWRSP 0RQGD\)ULGD\ +RXUVDUHGHILQHGDVDPWRSP0RQGD\)ULGD\ 5HTXHVWVIRU VHUYLFHRXWVLGHVWDQGDUGKRXUVZLOOEHELOOHGDW WLPHDQGDKDOI 5HTXHVWVIRU VHUYLFHRXWVLGH VWDQGDUGKRXUVZLOOEHELOOHGDWWLPHDQGDKDOI            Certificate Of Completion Envelope Id: 7D24B1D7E7B64862AF7D0108FFEE273D Status: Completed Subject: ***Purchasing Approval*** 7519 - Technology Equipment, Products, Services and Software Source Envelope: Document Pages: 10 Signatures: 2 Envelope Originator: Certificate Pages: 2 Initials: 0 Cori Power AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 cori.power@cityofdenton.com IP Address: 198.49.140.104 Record Tracking Status: Original 10/27/2020 11:41:42 AM Holder: Cori Power cori.power@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Cori Power cori.power@cityofdenton.com Buyer City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.104 Sent: 10/27/2020 11:52:35 AM Viewed: 10/27/2020 11:52:44 AM Signed: 10/27/2020 11:53:08 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Drew Allen drew.allen@cityofdenton.com Sr. Mgr, Enterprise Applications & Projects City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Sent: 10/27/2020 11:53:09 AM Viewed: 10/27/2020 11:53:37 AM Signed: 10/27/2020 11:54:04 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Cori Power cori.power@cityofdenton.com Buyer City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Sent: 10/27/2020 11:54:06 AM Viewed: 10/27/2020 2:00:13 PM Signed: 10/27/2020 2:01:16 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Carbon Copy Events Status Timestamp Ginger McMichael Ginger.McMichael@cityofdenton.com Security Level: Email, Account Authentication (None) Sent: 10/27/2020 2:01:17 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Sent: 10/27/2020 2:01:17 PM Viewed: 10/27/2020 2:17:20 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 10/27/2020 2:01:17 PM Certified Delivered Security Checked 10/27/2020 2:01:17 PM Signing Complete Security Checked 10/27/2020 2:01:17 PM Completed Security Checked 10/27/2020 2:01:17 PM Payment Events Status Timestamps