Exhibit 1-Agenda Information Sheet-Need RequisitionCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
CM: Todd Hileman
DATE: February 6, 2018
SUBJECT
Consider adoption of an ordinance of the City of Denton authorizing the City Manager or his designee to
execute a contract through the Houston-Galveston Area Council of Governments (H-GAC) Cooperative
Purchasing Program for the acquisition of two (2) new and two (2) reconditioned and remounted Frazer
Type I ambulances for the City of Denton Fire Department; and providing an effective date (File 6705-
awarded to Mac Haik Dodge Chrysler Jeep in the not-to-exceed amount of $691,554).
BACKGROUND
This item is for the purchase of two (2) new Frazer Type I ambulance boxes to be mounted on 2018 Dodge
3500 chassis and two (2) reconditioned ambulance boxes to be remounted on 2018 Dodge 3500 chassis for
the Fire Department. These acquisitions were approved as part of the 2017-2018 Fiscal Year budget.
One (1) new ambulance is a fleet replacement for FD0727, which will be auctioned once the unit has been
brought on line. The second new ambulance is a fleet addition for Station 4 which is located at 110
Mockingbird Lane. Two (2) current 2010 model ambulance boxes will be reconditioned, remounted, and
placed into front line service, replacing current units FD1305 and FD1306. The current units will then be
put on reserve status.
All of the Frazer Type I ambulance modules will be mounted on 2018 Dodge Ram 3500 chassis and
purchased through the Houston-Galveston Area Council of Governments (H-GAC) Cooperative Purchasing
Program Contract# AM10-14. Use of the H-GAC Cooperative Purchasing Network meets State of Texas
statutory requirements for competitive bidding (Government Code 271.102). A pricing sheet and quotes are
included as Exhibit 2.
Fleet staff recommends continuing to standardize to Frazer Type 1 ambulance modules due to increased
savings in parts stocking, repair familiarity, and operator training (Exhibit 3). These ambulances are quoted
by the manufacturer, Frazer Ltd., through Mac Hail Dodge Chrysler Jeep who is their licensed franchise
dealer.
RECOMMENDATION
Award a contract for the purchase of two (2) new Frazer Type I ambulances mounted on 2018 Dodge
Ram 3500 chassis and two (2) refurbished ambulance boxes mounted on 2018 Dodge chassis from Mac
Haik Dodge Chrysler Jeep, in the not-to-exceed amount of $691,554.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
ESTIMATED SCHEDULE OF PROJECT
Delivery of the new ambulances will occur within 180 days after receipt of order. Delivery of the
refurbished ambulance boxes on new chassis will be based on the scheduling of the remounts.
FISCAL INFORMATION
The new replacement ambulance and both refurbished remounts will be funded from Fleet Services
replacement accounts 810339408, 8103340408, 810341408, in the amount of $496,552. The remaining new
fleet addition ambulance will be funded from Fire Department account 810357444 in the amount of
$195,002. Requisition #137460 has been entered in the Purchasing software system.
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its vision.
The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence;
Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly Community; and
Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this
specific City Council agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Organizational Excellence
Related Goal: 1.1 Manage financial resources in a responsible manner
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Summary and Quotes
Exhibit 3: Staff Memo
Exhibit 4: Ordinance
Respectfully submitted:
Karen Smith, 349-8436
Purchasing Manager
For information concerning this acquisition, contact: Terry Kader at 940-349-8729