6705-Purchase of Life System for Reconditioned Ambulance-Executed
Docusign City Manager Approval Transmittal Coversheet
File Name
Purchasing Contact
Piggy Back Option
Contract Expiration
DocuSign Envelope ID: BB389B4B-D49D-4C76-AD1E-37E1A978D80D
File
Jody Word
N/A
6705
Purchase of Lift System for Reconditioned Ambulance
no
File 6705
Request for City Manager Approval of Purchase
DATE: 8-6-2018 Questions concerning this
acquisition may be directed to
DEPARTMENT: Fire Department Christine Taylor 349-7889
Contact Phone
CM: Todd Hileman
SUBJECT
Consider the purchase of a patient lift system for the reconditioned ambulance box to be
remounted on 2018 Dodge 3500 chassis for the Fire Department.; providing for the expenditure
of funds therefor; and providing an effective date (File 6705 - in the not-to-exceed amount of
$52,726.
BID/FILE INFORMATION
This item is a change order request to existing purchase order for the reconditioned ambulance
for the addition of a patient lift system. All front line medical units within the Fire Department
are outfitted with the system. The patient lift systems lower the stretcher in and out of the
ambulance, reducing spinal loads and the risk of cumulative trauma injuries. The original intent
was to purchase the patient lift system separately and have Fire Department staff install the
system on the reconditioned ambulance. Allowing Mac Haik Dodge Chrysler Jeep install the
system will allow the installation to be warrantied, and reduce staff time.
PRIOR ACTION/VIEW (COUNCIL, BOARDS, COMMISSIONS)
Ordinance 18-159 was approved by City Council February 6, 2018 for the purchase of two (2)
new Frazer Type I ambulance boxes to be mounted on 2018 Dodge 3500 chassis and two (2)
reconditioned ambulance boxes to be remounted on 2018 Dodge 3500 chassis for the Fire
Department.
RECOMMENDATION
Staff recommends approval.
BASIS FOR SELECTION
The selection of this equipment was completed through Houston-Galveston Area Council of
Governments (H-GAC) Cooperative Purchasing Program.
PRINCIPAL PLACE OF BUSINESS
MAC HAIK DODGE CHRYSLER JEEP
7219 Rampart Street
Houston, TX, 77081
DocuSign Envelope ID: BB389B4B-D49D-4C76-AD1E-37E1A978D80D
File 6705
ESTIMATED SCHEDULE OF PROJECT
The department is estimating immediate purchase and a delivery time of 3 to 6 weeks.
Equipment will be installed and warrantied by the vendor.
CONTRACT ADMINISTRATOR
David Becker, EMS Battalion Chief
Christine Taylor, Fire Administration Manager
FISCAL INFORMATION
810341408.1355.30100 the budget amount for this account $210,500.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Quote
Requested by:
Name: Chief Hedges
Phone: 349-8830
Purchase Order #184746
Respectfully submitted:
Purchasing
Expenditure Approved:
__________________________
City Manager or Designate
__________________________
Date
DocuSign Envelope ID: BB389B4B-D49D-4C76-AD1E-37E1A978D80D
8/8/2018
Order No:Q736-00001
Quote Date:7/31/2018
Expiration Date:8/31/2018
Invoice To:Attention:Kasey Gillum
Captain
Monty Perry
monty.perry@cityofdenton.com
Denton Fire Rescue
City of Denton
804 Texas St.
Denton TX 76209
US
Salesperson:
kgillum@frazerbilt.com
Order Instructions:
Discount for PowerLOAD Frazer Price v. Stryker Price
No.Item Quantity U/M Unit Price Net Amount
1 MODULE 1.000 EA $104,575.00 $104,575.00
Type I 12' Remount
E-2004
2 CHASSIS 1.000 EA $45,000.00 $45,000.00
2018 RAM 3500 Diesel
3 DELIVERY 0.000 M $2.75 $0.00
Customer Pick Up - FOB Frazer
5 HGAC-RMT 1.000 EA $0.00 $0.00
Contract # AM 10-16 - Shared with
E-3046
6 30516 1.000 EA $1,036.80 $1,036.80
Cot Fastener System-Power-LOAD
7 STRYKER POWER-
PRO XT
1.000 EA $21,812.65 $21,812.65
Cot-Stryker Power-PRO XT 6506
8 MISC-LABOR 1.000 EA $36,800.00 $36,800.00
Quote Additions
9 MISC-LABOR 1.000 EA $ -5,886.65 $-5,886.65
Quote Deletions
Frazer, Ltd., 7219 Rampart Street, Houston, TX, 77081,
P: 713-772-5511 www.frazerbilt.com
Page 1 of 2
Customer QuoteEXHIBIT 2
DocuSign Envelope ID: BB389B4B-D49D-4C76-AD1E-37E1A978D80D
Order No:Q736-00001
Quote Date:7/31/2018
Expiration Date:8/31/2018
No.Item Quantity U/M Unit Price Net Amount
Remit To:
Per TMVCC, we are quoting this through our
licensed franchise dealer, Mac Haik Dodge Chrysler
Jeep.
Mac Haik Dodge Chrysler Jeep
11000 I-45 North Freeway
Houston TX 77037
Sale Amount:
Sales Tax:
Total Amount:
203,337.80
0.00
203,337.80
Payment Terms:
Special Instructions:
Email this quote along with your PO to sales@frazerbilt.com.
Graphics pricing includes two hours¶design time in the base price.
More extensive graphics or multiple changes will be billed at $100/hr.
Net 30 Days
Frazer, Ltd., 7219 Rampart Street, Houston, TX, 77081,
P: 713-772-5511 www.frazerbilt.com
Page 2 of 2
Customer QuoteEXHIBIT 2
DocuSign Envelope ID: BB389B4B-D49D-4C76-AD1E-37E1A978D80D
Certificate Of Completion
Envelope Id: BB389B4BD49D4C76AD1E37E1A978D80D Status: Completed
Subject: ****City Manager Approval ******Docusign Item 6705
Source Envelope:
Document Pages: 5 Signatures: 2 Envelope Originator:
Certificate Pages: 5 Initials: 0 Jody Word
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
901B Texas Street
Denton, TX 76209
jody.word@cityofdenton.com
IP Address: 129.120.6.150
Record Tracking
Status: Original
8/8/2018 12:41:37 PM
Holder: Jody Word
jody.word@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Jody Word
jody.word@cityofdenton.com
Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 129.120.6.150
Sent: 8/8/2018 1:35:28 PM
Viewed: 8/8/2018 1:35:35 PM
Signed: 8/8/2018 1:37:06 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 129.120.6.150
Sent: 8/8/2018 1:37:07 PM
Viewed: 8/8/2018 3:02:53 PM
Signed: 8/8/2018 3:07:08 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Todd Hileman
todd.hileman@cityofdenton.com
City Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 47.184.66.109
Signed using mobile
Sent: 8/8/2018 3:07:10 PM
Viewed: 8/8/2018 7:03:46 PM
Signed: 8/8/2018 7:04:58 PM
Electronic Record and Signature Disclosure:
Accepted: 7/25/2017 9:02:14 AM
ID: 57619fbf-2aec-4b1f-805d-6bd7d9966f21
In Person Signer Events Signature Timestamp
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Carbon Copy Events Status Timestamp
Terry Kader
Terry.Kader@cityofdenton.com
Fleet Superintendent
Security Level: Email, Account Authentication
(None)
Sent: 8/8/2018 7:05:00 PM
Viewed: 8/8/2018 7:06:11 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Christine Taylor
christine.taylor@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Sent: 8/8/2018 7:05:00 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Jody Word
jody.word@cityofdenton.com
Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 8/8/2018 7:05:01 PM
Resent: 8/8/2018 7:05:03 PM
Viewed: 8/9/2018 7:43:54 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Marissa Barrett
Marissa.Barrett@cityofdenton.com
Fleet Specialist
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 8/8/2018 7:05:01 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 8/8/2018 7:05:02 PM
Certified Delivered Security Checked 8/8/2018 7:05:02 PM
Signing Complete Security Checked 8/8/2018 7:05:02 PM
Completed Security Checked 8/8/2018 7:05:02 PM
Payment Events Status Timestamps
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Electronic Record and Signature Disclosure created on: 7/21/2017 1:59:03 PM
Parties agreed to: Todd Hileman
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