Exhibit 1 - Agenda Information SheetCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: November 10, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Schweitzer Engineering Laboratories, Inc., for the
purchase of protective relay panels for Denton Municipal Electric’s Brinker Substation; providing for the
expenditure of funds therefor; and providing an effective date (RFP 7428 – awarded to Schweitzer
Engineering Laboratories, Inc., in the not-to-exceed amount of $230,220).
INFORMATION/BACKGROUND
The Brinker Substation is an approved project in Denton Municipal Electric’s (DME) five (5) year Capital
Improvement Plan and requires the purchase of protective relays panels, a.k.a. relay panels. The panels
house microprocessor based protective relays, control switches, test switches, and other devices necessary
to operate and protect transmission lines, distribution lines, and substation equipment.
Protective relays are the “brains” of the protection systems that continuously monitor currents, voltages,
and other inputs, and initiate actions including opening circuit breakers when abnormal conditions are
sensed and perform other protective actions. Relays also provide metering functions, remote terminal unit
functions (RTU), and control output functions. Relay panels are fabricated from steel to provide a sturdy
framework for mounting protective relays and other equipment required for protection and control inside
the substation. Relay panel construction includes installation of wiring, mounting of all hardware, testing,
and delivery to DME. The protective relays are shipped directly to the panel manufacturer for installation
into the relay panels.
Request for Proposals was sent to 293 prospective suppliers, including nine (9) Denton firms. In addition,
specifications were placed on the Materials Management website for prospective supplies to download and
was advertised in the local newspaper. Four (4) proposals were received and evaluated based upon
published criteria including price, delivery, compliance with specifications, and probable performance.
Based on this evaluation, Schweitzer Engineering Laboratories, Inc. was ranked the highest and determined
to be the best value for the City.
NIGP Code Used for Solicitation: 285 – Electrical Equipment and
Supplies; 287 – Electronic Equipment,
Components, Parts, and Accessories
Notifications sent for Solicitation sent in IonWave: 293
Number of Suppliers that viewed Solicitation in IonWave: 40
HUB-Historically Underutilized Business Invitations sent out: 22
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
SBE-Small Business Enterprise Invitations sent out: 81
Responses from Solicitation: 4
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On November 9, 2020, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award a contract with Schweitzer Engineering Laboratories, Inc., for the purchase of protective relay panels
for the Brinker Substation, in a not-to-exceed amount of $230,220.
PRINCIPAL PLACE OF BUSINESS
Schweitzer Engineering Laboratories, Inc.
Pullman, WA
FISCAL INFORMATION
The costs for material purchased under the proposed agreement will be funded as part of a Capital
Improvement Project (CIP), and the cost will ultimately be recovered through the Public Utility
Commission Transmission Cost of Service Program (TCOS).
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Mark Zimmerer, 940-349-7169.
Legal point of contact: Mack Reinwand at 940-349-8333.