Exhibit 1 - Agenda Information SheetCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: December 1, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Texas Electrical Cooperatives, Inc., for the
purchase of porcelain post insulators for the Denton Municipal Electric Department to be stocked in the
Distribution Center; providing for the expenditure of funds therefor; and providing an effective date (IFB
7473 – awarded to Texas Electrical Cooperatives, Inc., in the five (5) year not-to-exceed amount of
$350,000).
INFORMATION/BACKGROUND
The proposed contract is for Porcelain post insulators used by Denton Municipal Electric (DME) to isolate
electrical conductors from ground potential. The insulators are constructed of glazed porcelain and have
metal end pieces for attaching to structures, switches, or bus material. DME uses these insulators in
substations. The supply of porcelain post insulators will be stocked in the Distribution Center for ease of
ordering. The supplies will be ordered on an as-needed basis to maintain appropriate stocking levels.
Based on the historical spend of these items being $70,000 annually, the recommended NTE for this contract
is $350,000 for a total five (5) year contract.
Invitation for Bids was sent to 255 prospective suppliers of this item. In addition, specifications were placed
on the Materials Management website for prospective suppliers to download and advertised in the local
newspaper. Five (5) bids meeting specifications were received. The lowest bid was received by Texas
Electrical Cooperatives, Inc.
NIGP Code Used for Solicitation: 285 - Electrical Equipment and
Supplies (Except Cable and Wire)
Notifications sent for Solicitation sent in IonWave: 255
Number of Suppliers that viewed Solicitation in IonWave: 23
HUB-Historically Underutilized Business Invitations sent out: 21
SBE-Small Business Enterprise Invitations sent out: 72
Responses from Solicitation: 5
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with Texas Electrical Cooperatives, Inc, the purchase of porcelain post insulators for the
Denton Municipal Electric Department to be stocked in the Distribution Center, in a five (5) year not-to-
exceed amount of $350,000.
PRINCIPAL PLACE OF BUSINESS
Texas Electrical Cooperatives, Inc.
Georgetown, TX
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as-needed basis.
The City will only pay for services rendered and is not obligated to pay the full contract amount unless
needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Dustin Rolfe, 940-349-8438.
Legal point of contact: Mack Reinwand at 940-349-8333.