Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: December 7, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or his designee, to execute a Professional Services Agreement with Clasp
Companies, LLC dba Valley Quest Design, for consulting services and to develop a master plan and design
for the Villages of Carmel Property for City of Denton as set forth in the contract; providing for the
expenditure of funds therefor; and providing an effective date (RFQ 7410 – Professional Services
Agreement for Consulting Services awarded to Clasp Companies, LLC dba Valley Quest Design, in the
not-to-exceed amount of $85,900).
INFORMATION/BACKGROUND
The City purchased a 6.5-acre site in 2018 currently known as Villages of Carmel, which is located at the
corner of Edwards Road and Swisher Road. The proposed park project will consist of public engagement,
need assessment, survey, platting, environmental assessments, conceptual design, construction designs, and
phasing options with opinions of probable costs for the park development. This information will then
become part of the master plan for the development of the park, which could include items such as, but not
limited to a playground, trails, parking lot, lighting, pavilion and typical park amenities.
Request for Qualifications (RFQ) for professional surveying services was sent to 508 prospective firms for
these services. In addition, the RFQ was placed on the Materials Management website for prospective
respondents to download and advertised in the local newspaper. Seventeen (17) statement of qualifications
(SOQ) were received. The SOQs were evaluated based on published criteria including identification and
understanding of the City’s requirements, past performance and experience, qualifications of key personnel,
and schedule to complete tasks. Based upon this evaluation, the recommended award is to Clasp Companies,
LLC dba Valley Quest Design and is determined to be the most qualified firm for the City.
NIGP Code Used for Solicitation: 918
Notifications sent for Solicitation sent in IonWave: 508
Number of Suppliers that viewed Solicitation in IonWave: 37
HUB-Historically Underutilized Business Invitations sent out: 34
SBE-Small Business Enterprise Invitations sent out: 153
Responses from Solicitation: 17
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with Clasp Companies, LLC dba Valley Quest Design for consulting services and to
develop a master plan and design for Villages of Carmel Property for City of Denton, in a not-to-exceed
amount of $85,900.
PRINCIPAL PLACE OF BUSINESS
Clasp Companies, LLC dba Valley Quest Design
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date within 6 months.
FISCAL INFORMATION
These services will be funded through Park Land Development fees.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Evaluation Sheet
Exhibit 3: LLC Members
Exhibit 4: Ordinance and Agreement
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Drew Huffman, 940-349-7464.
Legal point of contact: Marcella Lunn at 940-349-8333.