Exhibit 1 - Agenda Information Sheet CO 3City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: December 17, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing
the approval of Change Order No. 3 to the contract between the City of Denton and Jagoe-Public Company,
for the PEC 4 Phases 1 & 2 project; providing for the expenditure of funds therefor; and providing an effective
date (IFB 6900-001 – Change Order No. 3 in the not-to-exceed amount of $88,977.93, for a total contract
award aggregated to $11,301,923.44).
INFORMATION/BACKGROUND
The Pecan Creek Tributary 4 (PEC-4) Phase 1 & 2 project includes the installation of 1,500 feet of dual 11x8
drainage boxes, 3,000 feet of drainage laterals lines and inlets, 7,800 feet of new sanitary sewer, and 6,000 feet
of new water lines on South Elm and Locust Streets. Construction work for the project was bid out in Spring
of 2019 and awarded to Jagoe Public Company in May of 2019. As part of the solicitation process bidders
submit a minimum qualification statement that includes three government entities of similar size and scope
that are contacted by staff to verify the vendor’s quality of work on prior projects before proceeding with an
award. Construction began in July of 2019 and is on schedule for completion in June 2021.
On March 12, 2020, Change Order No. 1 was processed by Procurement & Compliance in the amount of
$35,904.23. Change Order No. 1 included:
• Additional costs associated with the water main connection due to field conditions discovered after
uncovering the existing main.
• Additional casing pipe lengths required for the double box culvert configuration, instead of single box
culvert (which the bid quantities were based on).
• Additional 27.5 foot of cast-in-place 11x8 foot box culvert, instead of pre-cast box culvert.
• Lowering a fire hydrant lateral at a storm drain crossing.
• Additional fittings associated with the installation of a fire hydrant lateral.
• Contract deduction for pipe tapping materials being furnished by the City instead of the contractor.
On July 28, 2020, Change Order No. 2 was approved by Council in the amount of $216,418.09. Change Order
No. 2 included:
• Changes in paving, sidewalk, and drainage on Warren Court.
• Addition of the Walnut waterline to connect between Elm and Locust Streets, including services, fire
lines and trench repair.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
The proposed Change Order No. 3 is comprised of the following:
• Additional paving on Prairie Street between Elm and Locust Streets to complete the street bond
segment.
• Additional labor and materials to install an atypically long water line to service an adjacent property
on Prairie Street.
• Additional handrails over drainage infrastructure for pedestrian safety.
On June 16, 2009, City Council awarded PEC 4 Phases 1 & 2 design project to Freese and Nichols, Inc., in the
not-to-exceed amount of $301,545 (Ordinance 2009-140). There has been a total of nine design amendments
totaling $366,080, for a total contract amount not-to-exceed $667,625. Amendment 9 allowed a 10% invoice
reduction from April 2020 to June 2020.
NTE Amount
PSA 4437 $301,545
Amendment No. 1 $750
Amendment No. 2 $25,950
Amendment No. 3 $15,700
Amendment No. 4 $27,363
Amendment No. 5 $32,981
Amendment No. 6 $62,000
Amendment No. 7 $19,021
Amendment No. 8 $182,315
Amendment No. 9 n/a
Total $667,625
PRIOR ACTION/REVIEW (Council, Boards, Commissions)
On May 21, 2019, City Council approved a contract with Jagoe Public Company, in the not-to-exceed amount
of $10,960,623.19 (Ordinance 19-1031).
On March 12, 2020, Purchasing approved Change Order No. 1 with Jagoe Public Company, in the not-to-
exceed amount of $35,904.23.
On July 28, 2020, City Council approved Change Order No. 2 with Jagoe Public Company, in the not-to-
exceed amount of $216,418.09 (Ordinance 20-1312).
On December 14, 2020, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award Change Order No. 3 with Jagoe Public Company, for additional work for the PEC 4 Phases 1 & 2
project, in the not-to-exceed amount of $88,977.93, for a total contract award aggregated to $11,301,923.44.
PRINCIPAL PLACE OF BUSINESS
Jagoe-Public Company
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date by June of 2021.
FISCAL INFORMATION
These services will be funded from Water and Drainage Project funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 3: Changer Order 1
Exhibit 4: Ordinance and Change Order 2
Exhibit 5: Ordinance and Change Order 3
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Seth Garcia, 940-349-8938.
Legal point of contact: Marcella Lunn at 940-349-8333.