Exhibit 1 - Agenda Information Sheet - CO 2City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: December 17, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of Change Order No. 2 to the contract between the City of Denton and Quality
Excavation, LLC, for the 2019 Street Reconstruction project for the City of Denton with geographical limits
as follows: Hercules Lane from Locust Street to Stuart Road, Scripture Street from Thomas Street to Jagoe
Street, Thomas Street from West Oak Street to Panhandle Street, and Windsor Drive from North Locust
Street to Armstrong Street; providing for the expenditure of funds therefor; and providing an effective date
(IFB 7237 – Change Order No. 2 in the not-to-exceed amount of $1,104,792.54 for a total contract award
aggregated to $11,388,235.44).
INFORMATION/BACKGROUND
The 2019 Street Reconstruction Project will include reconstruction and water and wastewater improvements
of the following four roadways: Windsor Drive, from North Locust Street to east of Old North Road;
Scripture Street from Thomas Street to Jagoe Street; Thomas Street from Panhandle Street to Oak Street;
and Hercules Lane from North Locust Street to Sherman Drive. As part of the solicitation process bidders
submit a minimum qualification statement that includes three government entities of similar size and scope
that are contacted by staff to verify the vendor’s quality of work on prior projects before proceeding with
an award. The reference responses for this vendor were positive.
This is the second change order for this project. The first change order was focused on additional items for
Thomas and Scripture Streets including additional quantities, utility conflicts, and subgrade repairs
The purpose of the second change order is to compensate the contractor for additional items required for
the construction of the 2019 Street Reconstruction Project that were not included in the original bid plans.
Reasons for the requested change order include additional work associated with unforeseen conditions
found in the field, utility conflicts, contract bid quantity underruns, and substandard subgrade found on
Thomas Street. $385,100.44 of the change order is for additional sewer lining work requested by the
Wastewater Department for work that was needed in the project area; saving time and mobilization costs
on necessary improvements associated with having a separate solicitation and separate contractor.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On July 17, 2018, City Council approved a professional services agreement for design with Pape-Dawson
Engineers, LLC, in the not-to-exceed amount of $607,550 (Ordinance 18-1107).
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
On September 16, 2019, Purchasing approved Amendment No. 1 for design agreement with Pape-Dawson
Engineers, LLC, in the not-to-exceed amount of $30,500.
On February 18, 2020, City Council approved a contract with Quality Excavation, LLC, in the not-to-exceed
amount of $10,202,355.45 (Ordinance 20-362).
On April 7, 2020, City Council approved Amendment No. 2 for design agreement with Pape-Dawson
Engineers, LLC, in the not-to-exceed amount of $36,000 (Ordinance 20-755).
On July 28, 2020, City Council approved Change Order No. 1 in the amount of $81,087.45 for a total
contract award aggregated to $10,283,442.90 (Ordinance 20-1371).
On December 14, 2020, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award Changer Order No. 2 with Quality Excavation, LLC, for the 2019 Street Reconstruction project for
the City of Denton with geographical limits as follows: Hercules Lane from Locust Street to Stuart Road,
Scripture Street from Thomas Street to Jagoe Street, Thomas Street from West Oak Street to Panhandle
Street, and Windsor Drive from North Locust Street to Armstrong Street, in the not-to-exceed amount of
$1,104,792.54, for a total contract award aggregated to $11,388,235.44.
ESTIMATED SCHEDULE OF PROJECT
The project is estimated to be completed within 730 calendar days from Notice to Proceed. The projected
end date for the project is currently scheduled for August 2021.
FISCAL INFORMATION
These services will be funded from General and Certificates of Obligation Funds dedicated to Streets and
Traffic Projects along with Wastewater Project Funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 3: Ordinance and Change Order No. 1
Exhibit 4: LLC Members
Exhibit 5: Ordinance and Change Order No. 2
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
2019 Street Reconstruction project information, contact: Trevor Crain, 940-349-7426.
Legal point of contact: Marcella Lunn at 940-349-8333.