Loading...
Update to Comprehensive Plan - Scope of Work_v3 CITY OF DENTON UPDATE TO THE COMPREHENSIVE PLAN SCOPE OF WORK BACKGROUND: The City of Denton is seeking proposals from qualified Planning Consultants to conduct necessary research for the development of appropriate documentation for a COMPREHENSIVE PLAN EVALUATION REPORT AND UPDATE TO THE COMPREHENSIVE PLAN to be accepted and adopted by the City. The purpose of Comprehensive Planning is to monitor and evaluate community characteristics related to development, provisions of services, environmental protection, and other governmental activities. The Comprehensive Plan sets goals, policies, and actions to manage growth, promote reinvestment, and improve the quality of life for Denton residents. Planning is a continuous and ongoing process. The City of Denton periodically reviews their Comprehensive Plan to ensure that it appropriately reflects current and anticipated conditions, embodies a community vision, targets major issues that the City must address in both the short- and long-term, complies with state statutes and rules, and is consistent with state and regional policy plans. The current comprehensive plan, Denton Plan 2030, was adopted in January 2015. Best practice is to update a comprehensive plan (which includes the Future Land Use Map) at least every 5 to 7 years to avoid becoming outdated and to accommodate changes or unforeseen circumstances. SERVICES TO BE PROVIDED: The successful consultant shall be responsible for creating a complete Comprehensive Plan Evaluation Report and update to the Comprehensive Plan by conducting, at a minimum, the following work tasks: Task 1 The update will reflect current development conditions, ensure consistency with recent and ongoing updates, and incorporate unforeseen developments and circumstances that were not contemplated in the current comprehensive plan. Include a citywide assessment that addresses changes in local conditions, including in the following areas: • Population growth • Changes in land area • Vacant and developable land • Location of development in relation to that anticipated in the Plan • Demands of growth on public infrastructure • Utility Service Areas • Joint Planning Areas Interlocal Agreements • Residential Subdivision Designs and Policies • Updates to the City’s Transportation Mobility Plan • Updates to the City’s Parks and Recreation Master Plan • Recent update to the City Development Code Task 1 Deliverables: 1. Citywide Assessment Report Task 2 Evaluation of major local issues, identified through a public participation process involving residents, interested parties, adjacent local governments, state and regional agencies, City Council, City Commissions, Committees, Boards and staff. The update should include a public outreach plan to give our citizen every opportunity to provide input and feedback during the update process. Each identified issue should be addressed separately and shall include analysis and recommendations to address the issue. Task 2 Deliverables: 1. Public Outreach Plan 2. Major Local Issues Report a. Analysis b. Recommendations Task 3 Evaluation of successes and shortcomings of key policies and actions in each of the Comprehensive Plan Elements and how they relate to the issues identified in Task 2. The evaluation should include a statement as to whether the policy or action has been implemented, its effectiveness, and whether it should be kept unchanged, revised, or should be removed from the Plan. Note: This task should not be a comprehensive evaluation of all goals, policies and actions in the Plan, only those having a direct impact on one or more of the identified major local issues. However, all Elements of the Comprehensive Plan should be assessed. The assessment should include a summary of key accomplishments, impediments encountered, and recommendations to further implement the Comprehensive Plan in terms of priorities, timing, and assigned responsibilities. Task 3 Deliverables: 1. Comprehensive Plan Evaluation Report a. Evaluation related to Major Local Issues identified in Task 2 b. Comprehensive Plan Assessment Report Task 4 Special Topics: The City of Denton completed a Downtown Implementation Plan (DTIP) in 2010 to help implement the Downtown Master Plan. The Master Plan provides a framework to guide growth in the Downtown area. Since the DTIP was completed, much progress has been made and new challenges and opportunities have emerged. As part of the Comprehensive Plan Evaluation Report, a Downtown Master Plan update should be undertaken to document progress achieved by the city. Task 4 Deliverables: 1. Comprehensive Plan Evaluation Report – Downtown Master Plan Task 5 Public Outreach Plan - public outreach is important throughout the update process. The update process should include a variety of opportunities for citizens to receive information and provide input and feedback including hosting community meetings. The proposed Public Outreach Plan should include dates, locations, how each meeting will be facilitated, and how input and feedback will be collected. Multiple meetings at different locations are anticipated to ensure that outreach is throughout the city. Task 5 Deliverables: 1. Public Outreach Plan (Refer to Deliverable in Task 2) Task 6 Update to the Comprehensive Plan – using an electronic version of the current Comprehensive Plan update language, tables and figures. All of the packaged files for the InDesign version of the Comprehensive Plan will be provided to the selected consultant. In addition, any GIS files, Microsoft Excel spreadsheets, and other files associated with the Comprehensive Plan will also be provided to the consultant to use. Task 6 Deliverables: 1. Update to the Comprehensive Plan a. Electronic copies b. Hard copies Expectations To complete the work tasks, at a minimum, the following efforts should be included: • Confirm progress, update context and re-assess the City’s Community Vision Statement • Engage and conduct stakeholders and community meetings • Provide community outreach to gather data and perspectives • Assess future opportunities and implementation strategies • Update timeframes, data and analysis, definitions, format and style to be applied on a universal basis throughout the Plan • Recommend changes to the goals, policies and actions • Provide a summary of recommended supplemental plans or studies to address the major local issues and future growth Other Requirements The successful consultant will: • Be responsible for the professional quality and technical accuracy of all documents and data used or produced and correct or revise any errors or deficiencies as appropriate • Coordinate with staff through regular communication for the duration of the project • Revise the draft Comprehensive Plan Evaluation Report and Update to the Comprehensive Plan with input from staff • Attend applicable Planning and Zoning Commission workshops, present the Evaluation Report and Comprehensive Plan update to the Planning and Zoning Commission and City Council, and prepare any revisions to the draft that may result from these meetings • Attend adoption public hearing(s) as may be held by the City • Provide a final deliverable in both reproducible electronic copy and paper copies BUDGET: The City Council has identified the update to the Comprehensive Plan as a priority and has allocated a maximum budget of $95,000.00 for the update. SCHEDULE: The update to the Comprehensive Plan should take no longer than nine (9) months.