Exhibit 1 - Agenda Information SheetCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: February 2, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or his designee, to execute a contract with Vermeer Equipment of Texas,
LLC dba Vermeer Texas-Louisiana, Inc., through the Buy Board Cooperative Purchasing Network Contract
# 597-19, for the purchase of two (2) Vac Tron Model LP873STD trailer-mounted hydro-excavators for the
Water Distribution and Electric Operations Departments; providing for the expenditure of funds therefor;
and providing an effective date (File 7609 – awarded to Vermeer Equipment of Texas, LLC dba Vermeer
Texas-Louisiana, Inc., in the not-to-exceed amount of $177,800.00). The Public Utilities Board
recommends approval (4 - 0).
INFORMATION/BACKGROUND
This request is for the purchase of two (2) Vac Tron Model LP873STD replacement hydro-excavators for
the Water Distribution and Electric Operations Departments. Hydro-excavating equipment is used to safely
and non-destructively remove materials associated with underground utilities, such as water and electric
service lines for the installation, maintenance, and repair of buried City infrastructure. Replacements were
approved in the FY19-20 department budgets.
Hydro-Vac equipment has an expected lifecycle of 5-years or 5,000 hours. Replacement criteria are based
on a (15 point scale) generated by the fleet maintenance software. Criteria is 5 points for age, 5 points for
meter, and 5 points for maintenance with maintenance being the highest priority factor replacement. The
Electric Operations hydro-excavator is replacing a 2013 model that has accrued 5.5 maintenance points
($29,103), 0.5 meter points, and 11 total points. The second highest priority factor affecting replacement is
equipment downtime. This machine has experienced 219 hours of downtime in the past 2-years, with 12
work orders submitted in 2019 alone. The Water Distribution Department will replace a 2018 model that is
undersized for the current intended operation. This machine does not meet any of the replacement criteria,
however, it is extremely inefficient and will not meet the current needs of the department. The replaced
units will be auctioned.
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
On January 25, 2021, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Vermeer Equipment of Texas, LLC dba Vermeer Texas-Louisiana, for the purchase
of two (2) Vac Tron Model LP873STD trailer-mounted hydro-excavators for the Water Distribution and
Electric Operations Departments, in a not-to-exceed amount of $177,800.
PRINCIPAL PLACE OF BUSINESS
Vermeer Equipment of Texas, LLC dba Vermeer Texas-Louisiana, Inc.
Irving, TX
ESTIMATED SCHEDULE OF PROJECT
Delivery of the items will occur within 30 days after receipt of order.
FISCAL INFORMATION
These items will be funded from Electric and Water Vehicle Replacement Funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Price Comparison
Exhibit 3: Quote
Exhibit 4: LLC Members
Exhibit 5: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Terry Kader, 940-349-8729.
Legal point of contact: Marcella Lunn at 940-349-8333.