Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: February 2, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or his designee, to execute a contract with Reliable Paving, Inc., for the
construction of the Denton Street Rehabilitation Project for the City of Denton; providing for the
expenditure of funds therefor; and providing an effective date (IFB 7495 – awarded to Reliable Paving,
Inc., in the not-to-exceed amount of $10,933,808.55).
INFORMATION/BACKGROUND
The Denton Street Rehabilitation project was created to reconstruct 47 segments of residential roadway that
were defined in the 2012 and 2014 Bond Programs. These roadway segments were selected as part of the
2012 and 2014 Bond Programs because they had an Overall Condition Index (OCI) rating of 30 or less.
Exhibit 4 lists the roadway segments extents that are included in this project.
The engineer’s estimate for comparison (without contingency) for the Base Bid was $11,797,492. The
project total cost of $10,933,808.55 for the Denton Street Rehabilitation Project construction consists of:
$10,413,151 total base bid; and a $520,657.55 contingency. A five (5) percent contingency allowance, if
any, is for the sole use of the City and will be subject to written authorization by the City’s Project Manager
and Program Manager.
Invitation for Bids was sent to 412 prospective suppliers of this item, including 32 Denton firms. In addition,
specifications were placed on the Materials Management website for prospective suppliers to download and
advertised in the local newspaper. Four (4) bids meeting specifications were received. The lowest bid was
received by Reliable Paving, Inc. As part of the solicitation, process bidders submit a minimum qualification
statement that includes three government entities of similar size and scope that are contacted by staff to
verify the vendor’s quality of work on prior projects before proceeding with an award.
NIGP Code Used for Solicitation: 913 – Construction Services, Heavy
Notifications sent for Solicitation sent in IonWave: 412
Number of Suppliers that viewed Solicitation in IonWave: 27
HUB-Historically Underutilized Business Invitations sent out: 42
SBE-Small Business Enterprise Invitations sent out: 110
Responses from Solicitation: 4
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with Reliable Paving, Inc., for the construction of the Denton Street Rehabilitation Project
for the City of Denton, in the not-to-exceed amount of $10,933,808.55.
PRINCIPAL PLACE OF BUSINESS
Reliable Paving, Inc.
Arlington, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date within 600 calendar days.
FISCAL INFORMATION
These services will be funded from Certificates of Obligation Funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Street Segments
Exhibit 4: Presentation
Exhibit 5: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Dustin Draper, 940-349-7104.
Legal point of contact: Marcella Lunn at 940-349-8333.