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7453 - Amendment 1 Executed Docusign Transmittal Coversheet File Name Purchasing Contact Contract Expiration DocuSign Envelope ID: DA00ED99-03D7-4B0C-BC1D-40BB29993E3D Cori Power N/A 7453 - DESIGN SERVICES FOR 909 N LOOP 288 7453 PSA – Amendment #1 Page 1 of 2 FIRST AMENDMENT TO CONTRACT BY AND BETWEEN THE CITY OF DENTON, TEXAS AND JAMES R. KIRKPATRICK, ARCHITECT, INC. DBA KIRKPATRICK ARCHITECTURE STUDIO PSA 7453 THE STATE OF TEXAS § COUNTY OF DENTON § THIS FIRST AMENDMENT TO CONTRACT 7453 (“Amendment”) by and between the City of Denton, Texas (“City”) and James R. Kirkpatrick, Architect, Inc. dba Kirkpatrick Architecture Studio. (“Consultant”); to that certain contract executed on October 6, 2020, in the original not-to-exceed amount of $116,955 (the “Agreement”); for services related to the design services for 909 N Loop 288. WHEREAS, the City deems it necessary to further expand the services provided by Consultant to the City pursuant to the terms of the Agreement, and to provide an additional not-to-exceed amount $5,815 with this Amendment for an aggregate not-to-exceed amount of $122,770; and FURTHERMORE, the City deems it necessary to further expand the goods/services provided by Consultant to the City; NOW THEREFORE, the City and Consultant (hereafter collectively referred to as the “Parties”), in consideration of their mutual promises and covenants, as well as for other good and valuable considerations, do hereby AGREE to the following Amendment, which amends the following terms and conditions of the said Agreement, to wit: 1. The additional services described in Exhibit “A” of this Amendment, attached hereto and incorporated herein for all purposes, for professional services related to the design services for 909 N Loop 288, are hereby authorized to be performed by Consultant. For and in consideration of the additional services to be performed by Consultant, the City agrees to pay, based on the cost estimate detail attached as Exhibit “A”, a total fee, including reimbursement for non-labor expenses an amount not to exceed $5,815. 2. This Amendment modifies the Agreement amount to provide an additional $5,815 for the additional services with a revised aggregate not to exceed total of $122,770. The Parties hereto agree, that except as specifically provided for by this Amendment, that all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations of the Parties, set forth in the Agreement remain in full force and effect. DocuSign Envelope ID: DA00ED99-03D7-4B0C-BC1D-40BB29993E3D 7453 PSA – Amendment #1 Page 2 of 2 IN WITNESS WHEREOF, the City and the Consultant, have each executed this Amendment electronically, by and through their respective duly authorized representatives and officers on this date _________________________. “BUYER” CITY OF DENTON By: _________________________________ AUTHORIZED SIGNATURE, TITLE “CONSULTANT” JAMES R. KIRKPATRICK, ARCHITECT, INC. DBA KIRKPATRICK ARCHITECTURE STUDIO By: _________________________________ AUTHORIZED SIGNATURE, TITLE THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. _______________ ________________ SIGNATURE PRINTED NAME __________________________________ TITLE __________________________________ DEPARTMENT DocuSign Envelope ID: DA00ED99-03D7-4B0C-BC1D-40BB29993E3D Managing Director, Studio Facilities Director - Airport, Facilities, Real Estate Scott Gray 2/11/2021 Senior Buyer K A S 100 West Mulberry 940/387 .8182tel Denton,Texas 940/383.0262fax 76201 www.k-a-studio.com 27 January 2021 Ms. Danielle Shaw Community Services Manager Community Services City of Denton 401 N. Elm Street Denton, Texas 76201 Re: Contract Amendment to add Kitchen Consultant and Slab Coring Dear Ms. Shaw: It is a pleasure to again offer services to the City of Denton. To better serve the City, we are offering to include kitchen design and existing slab investigation. Of the three kitchen consultant proposals solicited, DM Food Services was found to be best-suited for this project. Because of their long record with the City, D&S Engineering was selected to core the existing slab to determine its profile. Project Understanding The services are for City of Denton – The Junction, which is currently in Design Development. Scope of Basic Services The Scope of Services are outlined in the attached proposals. Compensation Compensation to KAS for Basic Services, Additional Services, and Reimbursable Expenses shall be as shown below. DM Food Services $5,000.00 X 0% = $5,000.00 D&S Engineering $815.00 X 0% = $815.00 Total $5,815.00 Non-reimbursable Expenses - KAS includes the following in our scope 1. In - house printing 2. Phone calls 3. Travel within north Texas Reimbursable Expenses – Will be billed per the contract. Additional Services – Services required and authorized beyond the scope of Basic Services will be invoiced per contract. Should you have any questions or require additional information, please contact me at your convenience. Exhibit ADocuSign Envelope ID: DA00ED99-03D7-4B0C-BC1D-40BB29993E3D  Page 2 27 January 2021 K A S Best Regards, David M. Robinson, AIA DocuSign Envelope ID: DA00ED99-03D7-4B0C-BC1D-40BB29993E3D Phone: 972.978.0229 Fax: 682.224.5035 darren@dmfsd.com 1169 N. Burleson Blvd. Suite 107 #229 Burleson, Texas 76028 PROPOSAL FOR FOODSERVICE DESIGN & CONSULTING SERVICES January 22th, 2021 PROJECT: The Junction (Renovations) TO: Mr. David Robinson, AIA Kirkpatrick Architecture Studio 100 West Mulberry Street Denton, Texas 76201 FROM: Mr. Darren Martinez DM Food Service Design Consulting 1169 N. Burleson BLVD., Suite 107#229 Burleson, Texas 76028 This Proposal made between Kirkpatrick Architecture Studio of Denton, Texas, hereinafter called the Architect, and DM Food Service Design Consulting of Burleson, Texas, hereinafter called the Consultant, is to form the basis for the Architect's cost for the design of the foodservice facilities for The Junction, City of Denton, which is to include renovations, located in Denton, Texas, hereinafter called the Project. Scope of Work/Project: Food facility design services; Article I: schematic design (SD) and design development design (DD) documents with commitment to continue Article III: construction document (CD) thru project completion, to include new kitchen and storage addition, serving approx. 200 residents, new equipment throughout including; serving line, ware wash, large walk in cooler/freezer, large dry storage, office, utility room, cooking equipment and preparation areas as required. Kitchen plan expected to be approx. (3,500 sf) with storage of (4,000 sf) for an overall size of approximately 7,500 square feet. I. The Consultant will furnish professional services as follows: A. Schematic Design Phase: 1. Meet with Architect, foodservice operators and Owner to determine the foodservice criteria to be used, space allocation, related services or functions, equipment needs and the overall scope of the Project. 2. Prepare Schematic design plans of the proposed foodservice areas at 1/8" scale. 3. Review Schematic submission with the Architect, foodservice operators and Owner. B. Design Development Phase: 1. Review 1/8" scale plan of schematic layout and determine required revisions. 2. Meet with Architect, foodservice operators and Owner to determine specific equipment needs. 3. Prepare 1/4" scale layout of foodservice arrangement. 4. Review Design Development submission with Architect, foodservice operators and Owner. DocuSign Envelope ID: DA00ED99-03D7-4B0C-BC1D-40BB29993E3D II. Payment (Article I) of fees: A. In consideration of the above, the Architect agrees to pay the Consultant a professional fee (Article I: SD & DD) equal to; City of Denton, (The Junction) Food Service Design, Renovations: Five Thousand Dollars and no cents ($5,000.00) fixed fee. B. The Architect agrees to pay the Consultant one hundred percent (100%) of total fee when services listed through Article I.B. have been completed. C. The Architect agrees to make all payments within fifteen (15) days of receipt of payment from the Owner for this part of the work. D. No taxes of any kind have been anticipated or included in the above percentage and if required during the duration of this contract, they are to be added to the fee due the Consultant. III. The Consultant will furnish (CD, project completion) professional services as follows: A. Construction Document Phase: 1. Prepare final 1/4" Foodservice contract arrangement plan. 2. Prepare detail sheets that adequately convey requirements of construction, including elevations and sections. 3. Prepare utility requirements sheets that detail and describe all utility requirements for the foodservice equipment including ventilation duct connections and air volume requirements. 4. Prepare detailed bidding style specifications. B. Bidding: 1. Assist Architect in responding to pre-bid questions. 2. Assist Owner and Architect in reviewing and evaluating bids received. C. Construction Phase: 1. Review all Foodservice submittals for completeness and compliance with the Contract Documents. 2. Assist Architect in responding to Contractor's inquiries, preparing any foodservice change orders, etc. 3. Provide substantial completion inspections and document observations and findings. 4. The Consultant will endeavor to protect the Owner against defects and deficiencies in the foodservice equipment; however, the Consultant will not be required to supervise the actual installation of the equipment or guarantee the performance and/or equipment of any Contractor. DocuSign Envelope ID: DA00ED99-03D7-4B0C-BC1D-40BB29993E3D IV. Payment of (Article III) fees: A. In consideration of the above, the Architect agrees to pay the Consultant a professional fee (Article III: CD thru completion) equal to; City of Denton, (The Junction) Food Service Design, Renovations: (TBD) fixed fee. V. Reimbursements: A. The cost for transportation out of the Dallas-Fort Worth metropolitan area and actual reasonable living expenses connected with this Project are to be included in the Basic Fees. B. Any fees paid for securing the approval of authorities having jurisdiction over the Project to be paid by Architect. Long distance telephone calls are to be made at the caller's expense. C. Cost of reproduction of all drawings and specifications (except for coordinating black-line working prints) to be paid by Architect. D. Expense of special mailings such as Federal Express, Express Mail, Purolator, Bus Express, etc., and any messenger services used to be included in the Basic Fees. E. The Architect agrees to reimburse the Consultant for extra CAD design/drafting and/or specification work due to change orders issued by the Architect and/or Owner after the Architect and/or Owner has approved a phase of the Consultant's work as outlined in Article I. The cost is to be computed at the hourly rate of Seventy Five Dollars ($75.00) for staff, Ninety Five Dollars ($95.00) for the associates and One Hundred, Seventy Five Dollars ($175.00) for the principals. It is understood that no reimbursements for extra work will be paid except when the extra work is authorized by the Owner in writing. ARCHITECT: CONSULTANT: Kirkpatrick Architecture Studio DM Food Service Design Consulting Denton, Texas Burleson, Texas DocuSign Envelope ID: DA00ED99-03D7-4B0C-BC1D-40BB29993E3D D&S Engineering Labs 1101 Shady Oaks Drive Denton, Texas 76205-7938 Phone: 940.735.3733 Quantity Unit Unit Rate Total Core Drilling Machine Fee 1 trip $350.00 $350.00 4-inch Diameter Concrete Cores to 6" depth 2 each $65.00 $130.00 Core Length Only (ASTM C-174)2 each $20.00 $40.00 Core Hole Patching 2 each $15.00 $30.00 Project Manager 1 hour $100.00 $100.00 Project Administration n/a %10 $65.00 $715.00 Project Setup Fee 1 each $100.00 $100.00 $100.00 $815.00 NOT INCLUDED IN REQUIREMENTS OR THE BUDGET Tests in excess of above stated quantities or additional tests not listed Retesting of any failed tests / observation Temporary site curing facility Project compliance letter The fees listed above for field and laboratory tests, include the equipment necessary to accomplish the task. Fees not listed above are available upon request. Overtime at 1.5 times the normal rate will be billed for time in excess of 8 hours per day and Saturdays, and for time worked before 7 a.m and after 6 p.m. Overtime at 2.0 times the normal rate will be billed for Sundays and holidays. Concrete Observation & Testing - Paving Estimated Total for Concrete Services for Paving: Estimated Total for Professional Services: Estimated Total for Above Services: Budget Estimate for Construction Materials Testing & Observation Services The Junction Coring Denton, Texas D&S 21-0014 Item DocuSign Envelope ID: DA00ED99-03D7-4B0C-BC1D-40BB29993E3D CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ For vendor or other person doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor. 1 Name of vendor who has a business relationship with local governmental entity. 2 Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the information in this section is being disclosed. Name of Officer This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor? Yes No B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity? Yes No C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership of one percent or more? Yes No D. Describe each employment or business and family relationship with the local government officer named in this section. 4 I have no Conflict of Interest to disclose. 5 Signature of vendor doing business with the governmental entity Date DocuSign Envelope ID: DA00ED99-03D7-4B0C-BC1D-40BB29993E3D James R. Kirkpatrick, Architect, Inc. dba Kirkpatrick Architecture Studio Exhibit CIQ X 2/11/2021 Certificate Of Completion Envelope Id: DA00ED9903D74B0CBC1D40BB29993E3D Status: Completed Subject: ***Purchasing Approval*** 7453 - Design Services for 909 N Loop 288 Source Envelope: Document Pages: 10 Signatures: 4 Envelope Originator: Certificate Pages: 5 Initials: 1 Cori Power AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 cori.power@cityofdenton.com IP Address: 198.49.140.104 Record Tracking Status: Original 2/4/2021 10:08:45 AM Holder: Cori Power cori.power@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Cori Power cori.power@cityofdenton.com Senior Buyer City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.104 Sent: 2/4/2021 10:17:48 AM Viewed: 2/4/2021 10:17:56 AM Signed: 2/4/2021 10:22:21 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Sent: 2/4/2021 10:22:22 AM Viewed: 2/4/2021 2:23:55 PM Signed: 2/4/2021 2:24:08 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign David Robinson David.Robinson@k-a-studio.com Managing Director, Studio Kirkpatrick Architecture Studio Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 97.94.216.142 Sent: 2/4/2021 2:24:10 PM Resent: 2/11/2021 9:27:23 AM Viewed: 2/11/2021 11:19:19 AM Signed: 2/11/2021 11:21:43 AM Electronic Record and Signature Disclosure: Accepted: 2/11/2021 11:19:19 AM ID: 54c9bad1-a47b-4a26-86c0-bed7605520f7 Scott Gray Scott.Gray@cityofdenton.com Director - Airport, Facilities, Real Estate x Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 66.169.208.246 Sent: 2/11/2021 11:21:46 AM Viewed: 2/11/2021 11:23:19 AM Signed: 2/11/2021 11:23:35 AM Electronic Record and Signature Disclosure: Accepted: 2/11/2021 11:23:19 AM ID: 26bde6e7-1abc-4536-a543-c725bbb4d7a5 Signer Events Signature Timestamp Cori Power cori.power@cityofdenton.com Senior Buyer City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Sent: 2/11/2021 11:23:37 AM Viewed: 2/11/2021 12:18:42 PM Signed: 2/11/2021 12:18:51 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Sent: 2/11/2021 12:18:54 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Danielle Shaw Danielle.Shaw@cityofdenton.com Community Services Manager Security Level: Email, Account Authentication (None) Sent: 2/11/2021 12:18:54 PM Viewed: 2/11/2021 12:21:10 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 2/4/2021 10:17:48 AM Certified Delivered Security Checked 2/11/2021 12:18:42 PM Signing Complete Security Checked 2/11/2021 12:18:51 PM Completed Security Checked 2/11/2021 12:18:54 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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