7640 - Contract Executed
Docusign Transmittal Coversheet
File Name
Purchasing Contact
Contract Expiration
DocuSign Envelope ID: 99FE8073-06D2-4AF3-8292-558A8C93A5CE
Lori Hewell
3/31/2022
7640 Fitness Equipment
City of Denton
_____________________________________________________________________________________
INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
DATE: February 2, 2021
SUBJECT
Adoption of a contract with SHI Government Solutions, through an Interlocal Cooperative Purchasing
Agreement with the Buy Board Cooperative Purchasing Network, Contract Number #583-19, under the
Government Code, Chapter 791.001, to authorize additional funds to City of Denton contracts for
commercial grade fitness equipment; providing for expenditures of funds therefor; and providing and
effective date (File 7640 – awarded to Team Marathon Fitness, Inc., in the not-to-exceed amount of
$49,000).
BACKGROUND
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative
purchasing program with another local government or local cooperative organization. In lieu of competitive
bidding, items and services may be purchased through such agreements as the agreements have already
been bid by the sponsoring entity or agency. By doing this as a cooperative effort, the combined purchasing
usage of these entities was utilized to realize competitive pricing and reduced administrative costs of
individual bidding.
This contract includes commercial grade treadmills, exercise bikes, elliptical trainers, stair climbers,
strength training equipment, free weights, and outdoor exercise equipment. This contract can also be used
for installation and repair services for exercise equipment.
On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
The agreement, Contract Number #583-19, began 4/1/2019 for a one (1) year term, with two (2) optional
one (1) year renewals. The contract latest implementation date is 4/1/2020 with a termination date of
3/31/2021.
RECOMMENDATION
Award a contract with Team Marathon Fitness, Inc., for commercial grade fitness equipment, in the non-
to-exceed amount of $49,000.
ESTIMATED SCHEDULE OF PROJECT
Buy Board Contract Number #583-19 expires on 3/31/2022.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
DocuSign Envelope ID: 99FE8073-06D2-4AF3-8292-558A8C93A5CE
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as needed basis.
EXHIBITS
Exhibit 1: Pricing from Contract #583-19
Spend approved by: _______________________
Purchasing Agent
DocuSign Envelope ID: 99FE8073-06D2-4AF3-8292-558A8C93A5CE
2/3/2021
Proposal Invitation No. 583-19-Athletic, Physical Education, Gymnasium Supplies and Equipment andHeavy Duty Exercise Equipment and Related AccessoriesItem No. Short Description Full Description State Percent (%) of Discount off Catalog/Pricelist¹State Name of Catalog/Pricelist¹Exceptions to Discount6Discount (%) Off Catalog/Pricelist for All Physical Education EquipmentPlease state the discount (%) off catalog/pricelist for All Physical Education Equipment. Catalog/Pricelist MUST be included or proposal will not be considered.______________%7Discount (%) Off Catalog/Pricelist for All Commercial Grade TreadmillsPlease state the discount (%) off catalog/pricelist for All Commercial Grade Treadmills. Catalog/Pricelist MUST be included or proposal will not be considered.______________%8Discount (%) Off Catalog/Pricelist for All Commercial Grade Exercise BicyclesPlease state the discount (%) off catalog/pricelist for All Commercial Grade Exercise Bicycles. Catalog/Pricelist MUST be included or proposal will not be considered.______________%9Discount (%) Off Catalog/Pricelist for All Commercial Grade Elliptical Cross-TrainersPlease state the discount (%) off catalog/pricelist for All Commercial Grade Elliptical Cross-Trainers. Catalog/Pricelist MUST be included or proposal will not be considered.______________%10Discount (%) Off Catalog/Pricelist for All Commercial Grade Stair ClimbersPlease state the discount (%) off catalog/pricelist for All Commercial Grade Stair Climbers. Catalog/Pricelist MUST be included or proposal will not be considered.______________%11Discount (%) Off Catalog/Pricelist for All Commercial Grade Selectorized Strength Training EquipmentPlease state the discount (%) off catalog/pricelist for All Commercial Grade Selectorized Strength Training Equipment. Catalog/Pricelist MUST be included or proposal will not be considered.______________%Section II: Commercial Grade/Heavy Duty Exercise EquipmentPROPOSAL NOTE1. Catalogs/Pricelists are required to be submitted with ProposalPROPOSAL SPECIFICATION FORMPage 42 of 6630Marathon Fitness30/23Marathon Fitness30Marathon Fitness30Marathon Fitness25/22Marathon FitnessDocuSign Envelope ID: 99FE8073-06D2-4AF3-8292-558A8C93A5CE
Proposal Invitation No. 583-19-Athletic, Physical Education, Gymnasium Supplies and Equipment andHeavy Duty Exercise Equipment and Related AccessoriesItem No. Short Description Full Description State Percent (%) of Discount off Catalog/Pricelist¹State Name of Catalog/Pricelist¹Exceptions to Discount12Discount (%) Off Catalog/Pricelist for All Commercial Grade Computerized Strength Training EquipmentPlease state the discount (%) off catalog/pricelist for All Commercial Grade Computerized Strength Training Equipment. . Catalog/Pricelist MUST be included or proposal will not be considered.______________%13Discount (%) Off Catalog/Pricelist for All Commercial Grade Plate Loaded Strength Training EquipmmentPlease state the discount (%) off catalog/pricelist for All Commercial Grade Plate Loaded Strength Training Equipmment. Catalog/Pricelist MUST be included or proposal will not be considered.______________%14Discount (%) Off Catalog/Pricelist for All Commercial Grade Free WeightsPlease state the discount (%) off catalog/pricelist for All Commercial Grade Free Weights. Catalog/Pricelist MUST be included or proposal will not be considered.______________%15Discount (%) OffCatalog/Pricelist for All Outdoor CommercialGrade ExerciseEquipmentPlease state the discount (%) off catalog/pricelist for All OutdoorCommercial Grade Exercise Equipment. Catalog/Pricelist MUST beincluded or proposal will not be considered.______________%16Discount (%) Off Catalog/Pricelist for All Other Commercial Grade Heavy Duty Exercise Equipment and AccessoriesPlease state the discount (%) off catalog/pricelist for All Other Commercial Grade Heavy Duty Exercise Equipment and Accessories. Catalog/Pricelist MUST be included or proposal will not be considered.______________%17Discount (%) Off Catalog/Pricelist for Rental of All Types of Commercial Grade Exercise EquipmentPlease state the discount (%) off catalog/pricelist for Rental of All Types of Commercial Grade Exercise Equipment (Indoor/Outdoor). Catalog/Pricelist MUST be included or proposal will not be considered.______________%PROPOSAL NOTE1. Catalogs/Pricelists are required to be submitted with ProposalPROPOSAL SPECIFICATION FORMPage 43 of 6625Marathon Fitness25/22Marathon Fitness25/20Marathon Fitness20Marathon Fitness20Marathon FitnessDocuSign Envelope ID: 99FE8073-06D2-4AF3-8292-558A8C93A5CE
Proposal Invitation No. 583-19-Athletic, Physical Education, Gymnasium Supplies and Equipment andHeavy Duty Exercise Equipment and Related AccessoriesItem No. Short Description Full Description State Percent (%) of Discount off Catalog/Pricelist¹State Name of Catalog/Pricelist¹Exceptions to Discount18Discount (%) Off Catalog/Pricelist for Gymnasium Spectator Seating and AccessoriesPlease state the discount (%) off catalog/pricelist for Gymnasium Spectator Seating and Accessories (all types including but not limited to fixed, telescoping, portable, and related items). Catalog/Pricelist MUST be included or proposal will not be considered.______________%19Discount (%) Off Catalog/Pricelist for Basketball Backstops, Backboards, Goals and AccessoriesPlease state the discount (%) off catalog/pricelist for Basketball Backstops, Backboards, Goals and Accessories (all types including but not limited to wall mount, ceiling mount, folding, stationary, and related items). Catalog/Pricelist MUST be included or proposal will not be considered.______________%20Discount (%) Off Catalog/Pricelist for Gymnasium Divider Curtains and AccessoriesPlease state the discount (%) off catalog/pricelist for Gymnasium Divider Curtains and Accessories (all types including but not limited to motorized, manual, and related items). Catalog/Pricelist MUST be included or proposal will not be considered.______________%21Discount (%) Off Catalog/Pricelist for Gymnasium Wall Pads and AccessoriesPlease state the discount (%) off catalog/pricelist for Gymnasium Wall Pads and Accessories (all types). Catalog/Pricelist MUST be included or proposal will not be considered.______________%22Discount (%) Off Catalog/Pricelist for Gymnasium Floor Mats and AccessoriesPlease state the discount (%) off catalog/pricelist for Gymnasium Floor Mats and Accessories (all types). Catalog/Pricelist MUST be included or proposal will not be considered.______________%Section III: Gymnasium and Outdoor Field Equipment and Supplies PROPOSAL NOTE1. Catalogs/Pricelists are required to be submitted with ProposalPROPOSAL SPECIFICATION FORMPage 44 of 66DocuSign Envelope ID: 99FE8073-06D2-4AF3-8292-558A8C93A5CE
Proposal Invitation No. 583-19-Athletic, Physical Education, Gymnasium Supplies and Equipment andHeavy Duty Exercise Equipment and Related AccessoriesItem No. Short Description Full Description State Percent (%) of Discount off Catalog/Pricelist¹State Name of Catalog/Pricelist¹Exceptions to Discount23Discount (%) Off Catalog/Pricelist for Gymnasium Volleyball Systems and AccessoriesPlease state the discount (%) off catalog/pricelist for Gymnasium Volleyball Systems and Accessories (all types including but not limited to standards, nets, rope tensioners, boundary markers, antennae, floor plates, floor sleeves, floor anchors, judges stands, center standard center, transporters, wall storage hooks, protective pads, and related items). Catalog/Pricelist MUST be included or proposal will not be considered.______________%24Discount (%) Off Catalog/Pricelist for Gymnasium Scoreboards and AccessoriesPlease state the discount (%) off catalog/pricelist for Gymnasium (Indoor) Scoreboards and Accessories (all types including but not limited to basketball, hockey, swimming, volleyball, wrestling, related items). Catalog/Pricelist MUST be included or proposal will not be considered.______________%25Discount (%) Off Catalog/Pricelist for Gymnasium Floor Covers and AccessoriesDiscount (%) Off Catalog/Pricelist for Gymnasium Floor Covers, Rubberized Tile and Accessories (all types). Please state the discount (%) off catalog/pricelist. Catalog/Pricelist MUST be included or proposal will not be considered.______________%26Discount (%) Off Catalog/Pricelist for Repair PartsPlease state the discount (%) off catalog/pricelist for Repair Parts (for all types of gymansium equipment). Catalog/Pricelist MUST be included or proposal will not be considered.______________%27Discount (%) Off Catalog/Pricelist for Outdoor Sports Barrier Netting Products Please state the discount (%) off catalog/pricelist for Outdoor Sports Barrier Netting Products. Catalog/Pricelist MUST be included or proposal will not be considered.______________%28Discount (%) Off Catalog/Pricelist for All Other Gymnasium and Outdoor Field Equipment and AccessoriesPlease state the discount (%) off catalog/pricelist for All Other Gymnasium and Outdoor Field Equipment and Accessories. Catalog/Pricelist MUST be included or proposal will not be considered.______________%PROPOSAL NOTE1. Catalogs/Pricelists are required to be submitted with ProposalPROPOSAL SPECIFICATION FORMPage 45 of 66DocuSign Envelope ID: 99FE8073-06D2-4AF3-8292-558A8C93A5CE
Proposal Invitation No. 583-19-Athletic, Physical Education, Gymnasium Supplies and Equipment andHeavy Duty Exercise Equipment and Related AccessoriesNot to Exceed Hourly Labor RateDetailed Information on Hourly Labor RateExceptions to Hourly Labor Rate29Not to Exceed Hourly Labor Rate for Installation/Repair Service of Athletic and Gymnasium Equipment, Heavy Duty Exercise Equipment Hourly Labor Rate for Installation/Repair Service of Athletic and Gymnasium Equipment, Heavy Duty Exercise Equipment and Related Products -- State the Not to Exceed hourly labor rate for Athletic and Gymnasium Equipment and Related Products.$ ___________/HourSection IV: Installation and Repair ServicePROPOSAL NOTE1. Catalogs/Pricelists are required to be submitted with ProposalPROPOSAL SPECIFICATION FORMPage 46 of 6675DOES NOT INCLUDE APPLICABLE TRIP CHARGE VARIES BY MILEAGEDocuSign Envelope ID: 99FE8073-06D2-4AF3-8292-558A8C93A5CE
Dream Ranch does not sell fitness equipment.
DocuSign Envelope ID: 99FE8073-06D2-4AF3-8292-558A8C93A5CE
Certificate Of Completion
Envelope Id: 99FE807306D24AF38292558A8C93A5CE Status: Completed
Subject: ***Purchasing Approval*** 7640- Fitness Equipment
Source Envelope:
Document Pages: 9 Signatures: 1 Envelope Originator:
Certificate Pages: 2 Initials: 1 Lori Hewell
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
lori.hewell@cityofdenton.com
IP Address: 198.49.140.104
Record Tracking
Status: Original
2/3/2021 6:00:57 PM
Holder: Lori Hewell
lori.hewell@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.104
Sent: 2/3/2021 6:09:23 PM
Viewed: 2/3/2021 6:09:32 PM
Signed: 2/3/2021 6:10:01 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.104
Sent: 2/3/2021 6:10:02 PM
Viewed: 2/3/2021 6:10:21 PM
Signed: 2/3/2021 6:10:25 PM
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Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 2/3/2021 6:10:26 PM
Viewed: 2/4/2021 8:08:44 AM
Electronic Record and Signature Disclosure:
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caroline seward
caroline.seward@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Sent: 2/3/2021 6:10:26 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 2/3/2021 6:09:23 PM
Certified Delivered Security Checked 2/3/2021 6:10:21 PM
Signing Complete Security Checked 2/3/2021 6:10:25 PM
Completed Security Checked 2/3/2021 6:10:26 PM
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