Exhibit 1-Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
CM: Todd Hileman
DATE: February 6, 2018
SUBJECT
Consider adoption of an ordinance accepting competitive bids and awarding a contract for the supply of
Utility Polymer Insulators for Denton Municipal Electric to be stocked in the City of Denton Distribution
Center; providing for the expenditure of funds therefor; and providing an effective date (IFB 6550-awarded
to the lowest responsible bidder meeting specification, Wesco Distribution, Inc. in the three (3) year not-
to-exceed amount of $821,280).
FILE INFORMATION
Denton Municipal Electric (DME) has transmission line, distribution line, and substation projects approved
in its five year Capital Improvement Plan that will require installation of polymer insulators. Polymer
insulators are used to isolate electrical conductors from ground potential. 138kV and 25kV polymer
insulators of several different types are required. Polymer insulators are constructed with a fiberglass core
and a silicone rubber exterior. The insulators have metal end pieces for attaching to structures, bus, or
conductors.
The Distribution Center orders goods in coordination with DME for specific projects under construction.
The items are temporarily stored in the Distribution Center until they are needed on the jobsite and then
transferred to DME through an inventory management system. The items are ordered as needed, taking
into account the contracted lead time and the need by date by the using department. The need by date is
established by ensuring that citizen, customer, and developer timelines all form the basis of when the
construction work must be complete by with an operational City of Denton service; furthermore, it factors
in City of Denton construction crew schedules and construction sequencing with job site contractors.
Invitations for Bid were sent to 257 prospective suppliers of this item. In addition, specifications were
placed on the Materials Management website for prospective suppliers to download and advertised in the
local newspaper. Four (4) bids were received with Wesco Distribution, Inc. submitting the lowest overall
bid that met the specifications of the IFB specifications.
RECOMMENDATION
Award to Wesco Distribution, Inc. in the three (3) year not-to-exceed amount of $821,280.
City Hall
215 E. McKinney
Street
Denton, Texas
www.cityofdenton.co
m
PRINCIPAL PLACE OF BUSINESS
Wesco Distribution, Inc.
Pittsburgh, PA
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for two (2) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
The items in this bid will be funded out of the Distribution Center working capital account and charged
back to the using department. The costs for material purchased under the proposed agreement will be funded
out of amounts budgeted for specific projects. The work proposed will be in the transmission category.
These costs for transmission projects will ultimately be recovered through the Public Utility Commission
Transmission Cost of Service Program (TCOS).
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its vision.
The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence;
Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly Community; and
Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this
specific City Council agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Organizational Excellence
Related Goal: 2.3 Promote superior utility services and City facilities
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Ordinance
Exhibit 4: Contract
Respectfully submitted:
Karen Smith, 349-7100
Purchasing Manager
For information concerning this acquisition, contact: Karen Smith at 349-8436.