Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
CM: Todd Hileman
DATE: April 3, 2018
SUBJECT
Consider adoption of an ordinance of the City of Denton, Texas, a Texas home-rule municipal
corporation, authorizing the City Manager to execute a contract for the supply of Distribution Gang
Operated Air Break (“GOAB”) Switches for Denton Municipal Electric to be stocked in the City of
Denton Distribution Center; providing for the expenditure of funds therefor; and providing an effective
date (RFP 6623-awarded to Techline, Inc., in the three (3) year not-to-exceed amount of $166,000).
FILE INFORMATION
Distribution Gang Operated Air Break (GOAB) Switches are used by Denton Municipal Electric (DME),
and are an essential part of the distribution system that allow isolation and reconfiguration of the circuits.
Without the purchase or GOAB switches, DME cannot construct, operate, nor maintain overhead three-
phase electric facilities or provide electric service to new overhead and underground customers.
The items are stocked by the Distribution Center and used as needed. As these commodities are “common
stock items” in the Distribution Center working capital inventory under City of Denton General
Government, they are not reviewed by the Public Utilities Board. The Distribution Center orders goods in
coordination with DME for specific projects under construction. The items are temporarily stored in the
Distribution Center until they are needed on the jobsite and then transferred to DME through an inventory
management system. The items are ordered as needed, taking into account the contracted lead time and the
need by date by the using department. The need by date is established by ensuring that citizen, customer,
and developer timelines all form the basis of when the construction work must be complete by with an
operational City of Denton service; furthermore, it factors in City of Denton construction crew schedules
and construction sequencing with job site contractors.
Requests for Proposals were sent to 296 prospective suppliers of this item. In addition, specifications were
placed on the Materials Management website for prospective suppliers to download and advertised in the
local newspaper. Three (3) proposals were received, and evaluated based upon published criteria including
delivery, compliance with specifications, and price. Based upon this evaluation, Techline, Inc. was ranked
the highest and determined to be the best value for the City.
RECOMMENDATION
Award a contract with Techline, Inc. for Distribution Gang Operated Air Break (GOAB) Switches in a three
(3) year not-to-exceed amount of $166,000.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRINCIPAL PLACE OF BUSINESS
Techline, Inc.
Fort Worth, Texas
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for two (2) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
The items in this RFP will be funded out of the Distribution Center Working Capital account and charged
back to the using department. The costs for material purchased under the proposed agreement will be
funded out of amounts budgeted for specific projects.
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its vision.
The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence;
Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly Community; and
Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this
specific City Council agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Public Infrastructure
Related Goal: 2.3 Promote superior utility services and City facilities
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Evaluation Sheet
Exhibit 3: Contract
Exhibit 4: Ordinance
Respectfully submitted:
Karen Smith, 349-7100
Purchasing Manager
For information concerning this acquisition, contact: Karen Smith at 349-7100.