6137 - Amendment 1 Executed
Docusign City Council Transmittal Coversheet
File Name
Purchasing Contact
City Council Target Date
Piggy Back Option
Contract Expiration
Ordinance
DocuSign Envelope ID: CBE2EE64-3622-4C40-9C42-E6BCB47CC7E6
6137
Not Applicable
PSA
Cori Power
Hickory Creek Interceptor I & II
Amendment 1
March 23, 2021
N/A
21-490
6137 PSA – Amendment #1 Page 1 of 2
FIRST AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND FREESE AND NICHOLS, INC.
PSA 6137
THE STATE OF TEXAS §
COUNTY OF DENTON §
THIS FIRST AMENDMENT TO CONTRACT 6137 (“Amendment”) by and
between the City of Denton, Texas (“City”) and Freese and Nichols, Inc. (“Engineer”); to
that certain contract executed on June 21, 2016, in the original not-to-exceed amount of
$654,135 (the “Agreement”); for services related to the installation of the Hickory Creek
Interceptor, Phases I and II.
WHEREAS, the City deems it necessary to further expand the services provided by
Consultant to the City pursuant to the terms of the Agreement, and to provide an additional
not-to-exceed amount $310,420 with this Amendment for an aggregate not-to-exceed
amount of $964,555; and
FURTHERMORE, the City deems it necessary to further expand the goods/services
provided by Engineer to the City;
NOW THEREFORE, the City and Engineer (hereafter collectively referred to as the
“Parties”), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following Amendment, which
amends the following terms and conditions of the said Agreement, to wit:
1. The additional services described in Exhibit “A” of this Amendment, attached
hereto and incorporated herein for all purposes, for professional services related to
the Hickory Creek Interceptor, Phases I and II, are hereby authorized to be
performed by Engineer. For and in consideration of the additional services to be
performed by Engineer, the City agrees to pay, based on the cost estimate detail
attached as Exhibit “A”, a total fee, including reimbursement for non-labor
expenses an amount not to exceed $310,420.
2. This Amendment modifies the Agreement amount to provide an additional
$310,420 for the additional services with a revised aggregate not to exceed total of
$964,555.
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
DocuSign Envelope ID: CBE2EE64-3622-4C40-9C42-E6BCB47CC7E6
6137 PSA – Amendment #1 Page 2 of 2
IN WITNESS WHEREOF, the City and the Consultant, have each executed this
Amendment electronically, by and through their respective duly authorized representatives
and officers on this date _________________________.
“CITY”
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
By:
_________________________________
INTERIM CITY MANAGER
ATTEST:
ROSA RIOS, CITY SECRETARY
By:
_________________________________
“Engineer”
FREESE AND NICHOLS, INC.
By:
_________________________________
AUTHORIZED SIGNATURE, TITLE
APPROVED AS TO LEGAL FORM:
AARON LEAL, CITY ATTORNEY
By:
_________________________________
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
_______________ ________________
SIGNATURE PRINTED NAME
__________________________________
TITLE
__________________________________
DEPARTMENT
DocuSign Envelope ID: CBE2EE64-3622-4C40-9C42-E6BCB47CC7E6
Principal/Vice President
Director of Capital Projects/City Engineer
Rebecca Diviney
Capital Projects - Engineering
03/23/2021
5805 Main St., Suite B + Frisco, Texas 75034 + 972-624-9201 + FAX 817-735-7491
March 3, 2021
Ms. Tracy Beck, PE
Project Manager
City of Denton
901-A Texas Street
Denton, TX 76209
Delivered via email to: Tracy.Beck@cityofdenton.com
Re: Hickory Creek Interceptor Phase 1 & 2, Purchase Order No. 177323
Engineering Services Amendment No. 2, Additional Design, Environmental and Archeology Services
Dear Ms. Beck:
Freese and Nichols, INC. (FNI) is currently under contract for the engineering of the above-referenced
project. In completion of the final design documents, FNI incurred additional unanticipated out of scope
coordination and design and archeological effort. Below are a few areas where additional effort was
provided:
1. Additional Design Services
a. Extended Design Schedule due to coordination with City of Denton on archaeological
efforts for Phase 2 testing required by Texas Historical Commission.
b. Updated plans to reflect new archeological and environmental boundaries.
c. Updated specifications to reflect new project information, special procedures, and
testing requirements.
d. Additional coordination meetings with Archeologist and City of Denton.
2. Additional Environmental & Archeology Services
a. Archaeological Coordination - FNI will subcontract and coordinate with Acacia Heritage
Consulting who will conduct testing on the two known archeological sites along the
project site which includes development of work plan and permitting, field work,
analysis and reporting and curation (See attached “Proposal for Eligibility Testing of Two
Sites – 41DN580 and 41DN623- in Denton County, Texas” dated February 26, 2021. The
attached proposal covers costs for Phase 2 and contingency for Phase 3 if needed.).
3. Deliverables: Prepare revised final “sealed” specifications, and an archaeological report to send
to the Texas Historical Commission.
With this letter we are requesting an amendment for $310,420 to cover the additional effort noted. The
basic services (lump sum) fee is $30,193 and the special services (not to exceed) fee is $280,227. The
total authorized not-to-exceed amount for the project would increase to $964,555.
We hope this letter provides the necessary summary of the additional engineering services incurred.
We look forward to helping the City of Denton complete this project. Please call with any questions or
concerns.
www.freese.com
DocuSign Envelope ID: CBE2EE64-3622-4C40-9C42-E6BCB47CC7E6 Exhibit A
March 3, 2021
Page 2 of 2
[DTN16385] T:\1.01 CONTRACTS\Phase 2 Arch Amendment
Sincerely,
Daniel Huffines, PE
Project Manager
cc: Scott Maughn, PE
Attachments: Acacia Heritage Consulting Proposal
DocuSign Envelope ID: CBE2EE64-3622-4C40-9C42-E6BCB47CC7E6
ACACIA HERITAGE CONSULTING 4907 FINLEY DRIVE 512.923.6409
AUSTIN, TX. 78731
Proposal for Eligibility Testing of Two Sites- 41DN580 and 41DN623- in in
Denton County, Texas
February 26, 2021
Under this Scope of Work Acacia Heritage Consulting (Acacia) will subcontract with Freese & Nichols,
Inc. (FNI) to test two archeological sites- 41DN580 and 41DN624—for eligibility to the National
Register of Historic Places (NRHP) and as State Antiquities Landmarks (SAL). The two sites are along
the City of Denton’s Hickory Creek Interceptor Line at Hickory Creek. The project is being sponsored
by City of Denton and will be built on public easements controlled by a political subdivision of the State
of Texas. Federal nationwide permitting is also involved; therefore, the applicable statutes for cultural
resources are Section 106 of the National Historic Preservation Act and (Section 106), and the
Antiquities Code of Texas (ACT).
An archeological survey found that the two sites contain indigenous pre-contact period features and
artifacts that could be eligible for NRHP/SAL-listing. As avoidance of the sites is not feasible, formal
eligibility testing for them has been recommended by the Texas Historical Commission (THC), which
oversees review and compliance for Section 106 of the National Historic Preservation Act (NRHP) and
the Antiquities Code of Texas (ACT).
Proposed Scope of NRHP/SAL Testing
The scope of work will involve four primary phases: 1) Development of work plan and permitting, 2)
Fieldwork, 3) Analysis and Reporting, and 4) Curation.
Task 1. Development of Work Plan and Permit- Under this task, Acacia will prepare a research design
and work plan to be attached to an Antiquities Permit application. The research design and work plan
will outline the methods and techniques Acacia will employ to assess Sites 41DN580 and 41DN624 for
NRHP/SAL-eligibility. Field, analysis and reporting methods will be addressed in the permit
application. The permit application will be submitted to the THC for review and issuance of an
Antiquities Permit to conduct the investigations. During this time, Acacia will also plan field logistics so
that work can begin as soon as the THC issues the permit.
Task 2. Fieldwork- Under Task 2, Acacia will conduct formal NRHP/SAL-testing at 41DN580 and
41DN624, following the methods outlined in the work plan. Briefly, fieldwork would include:
• Machine excavation of 3-5 10-20 meter long trenches at each site combined with stripping of the
top 50-70 centimeters of topsoil/overburden to expose cultural features and soil horizons.
• Hand excavation of up to five cubic meters at each site of the sides of the long trenches. This
would including screening of sediments and collection of artifacts.
DocuSign Envelope ID: CBE2EE64-3622-4C40-9C42-E6BCB47CC7E6
Acacia Heritage Consulting No. 2021-08|2
• In-field geoarcheological assessment for both sites study to assess formation, age and context of
sediments.
• Site mapping of features excavation units, geographic features etc. using TDS.
• Soil column sampling of units and trenches.
• High resolution photographs of trench and unit profiles, and features to develop Structure-from-
Motion (SFM) or 3-Dimensional images.
Task 3. Analysis and Report- Following fieldwork, Acacia will immediately prepare an interim report
that will summarize the fieldwork completed, and Acacia’s assessment of the sites with respect to
NRHP/SAL-eligibility. This report will be submitted to the THC for review and approval to allow the
City of Denton to move forward with construction of the project, while further archeological analyses
and reporting continues. As part of the ongoing analyses of materials recovered from the sites, Acacia
will:
• Catalog all collected artifacts.
• Process soil samples through flotation and submit macrobotanical remains to a specialist for
identification.
• Analyze all faunal and ostracod materials for taxonomy and taphonomy.
• Submit up to 10 radiocarbon samples for dating.
• Identify and analyze lithic materials.
• Analyze soil matrix to determine physical properties, organic matter, and magnetic
susceptibility, as well as to assess particle size distribution and calcium carbonate equivalent to
support geoarcheological study.
• Prepare report graphics to include drawings, mosaic photographs, SFM and 3D graphics of
profiles and features.
Once studies and analyses are complete, Acacia will integrate data from these studies into a final draft
report to be reviewed and submitted to the Texas Historical Commission. Upon review and comment,
Acacia will prepare a final testing report.
Task 4. Curation- Curation of notes and artifacts collected from fieldwork at a federally recognized
facility is required under the rules and guidelines of the ACT. Under Task 4, Acacia will prepare all
notes, artifacts, samples, photographs, etc. for curation at CAS. Once materials are organized and
prepared to CAS’s standards, Acacia will submit them to CAS for permanent housing.
Contingency for Eligibility of Sites
Acacia proposes a contingency plan and budget should one or both sites be found eligible for
NRHP/SAL-listing. The contingency would allow investigators to move into an additional data recovery
phase of work immediately after testing, with little to no demobilization and delay. Should the
contingency be necessary, Acacia would notify the City of Denton and the THC immediately in writing
to describe the materials, context and conditions of the site(s), and approve the contingency plan.
The proposed contingency provides for additional excavations of up to five (5) additional cubic meters
of sediment, along with additional trench excavations, column sampling, radiocarbon dates and other
DocuSign Envelope ID: CBE2EE64-3622-4C40-9C42-E6BCB47CC7E6
Acacia Heritage Consulting No. 2021-08|3
studies in the event that the testing reveals unexpected features, artifacts and cultural materials in high
density, of unexpected age, or in unanticipated contexts.
Under the contingency, field methods, reporting, analysis and curation follow the general methods
approved under the Testing Permit, and the results would be integrated into the interim and final reports
already planned under the testing scope.
Schedule
The schedule for the project is as follows is outlined below. This does not include delays resulting from
weather or unforeseen circumstances outside of Acacia’s control.
Milestone Business Days to Completion
Complete Task 1 permit application and prefield planning and
begin fieldwork
30 days from NTP
Complete testing fieldwork 30 days from start of field
Interim Report Submitted 25 days from end of field
THC review and approval time 30 days from date of submittal
Total Estimated Days to Agency Review and Approval 115 days.
Post Field Analysis and Reporting* 220 days from end of field
Curation of artifacts*
260 days from completion of
fieldwork
Total Estimated Project Duration* 320 days
Milestones in italics represent tasks outside Acacia’s control.
*indicates tasks that do not affect interceptor construction schedule
Should the contingency work plan be warranted, this would add an additional 21 days onto the field
time and extend the field and interim reporting schedule back by that amount. The total time to agency
review and approval under that scenario would be 136 days.
Proposed Fee Estimate
This testing project will be billed on a time and materials basis not to exceed $183,263.00 without prior
authorization. Acacia will bill monthly, based on work completed.
A separate contingency budget of $71,489.00 is proposed in the event that one or both sites are found
to be NRHP/SAL-eligible, warranting further field investigations. A breakdown of estimate costs is
provided below.
DocuSign Envelope ID: CBE2EE64-3622-4C40-9C42-E6BCB47CC7E6
Acacia Heritage Consulting No. 2021-08|4
LABOR
pre-
field
Site
prep
41DN580
Field
41DN624
Field
Interim
Report
Analysis
& Report Curation
Meetings
& Mgmt total units Price Cost
Sr. Archeologist 30 32 24 24 24 80 8 40 262 hrs 87.00$ 22,794.00$
Project Archeologist 20 32 56 56 56 200 32 20 472 hrs 78.00$ 36,816.00$
Technician II 8 32 112 112 48 100 140 552 hrs 58.00$ 32,016.00$
Technician I 2 112 112 60 100 386 hrs 55.00$ 21,230.00$
TOTAL HOURS 60 96 304 304 128 440 280 60 1672 112,856.00$
EXPENSES
copies, b/w 20 200 200 1000 200 30 1650 each 0.10$ 165.00$
copies, color 10 10 10 1000 200 30 1260 each 0.50$ 630.00$
TDS Rental 0.5 0.5 1 month 1,600.00$ 1,600.00$
Miscellaneous Supplies 1 1 2 each 250.00$ 500.00$
Machine Rental 4 2 2 8 day 2,000.00$ 16,000.00$
Geoarcheologist 1 LS 21,156.00$ 21,156.00$
Malacology Study 1 1 LS 3,500.00$ 3,500.00$
Radiocarbon dating 10 10 smpl 600.00$ 6,000.00$
Macrobotanical Analysis 20 20 Smpl 125.00$ 2,500.00$
Hotel 38 38 76 night 95.00$ 7,220.00$
Meals 38 38 76 day 56.00$ 4,256.00$
Curation 6 6 box 760.00$ 4,560.00$
Mileage*2000 2000 4000 mile 0.58$ 2,320.00$
TOTAL EXPENSES 70,407.00$
TOTAL 183,263.00$
ACACIA HERITAGE CONSULTING
NRHP-eligibility Testing for Two Sites in Denton County
26-Feb-21
DocuSign Envelope ID: CBE2EE64-3622-4C40-9C42-E6BCB47CC7E6
Acacia Heritage Consulting No. 2021-08|5
LABOR
pre-
field
Site
prep Field Interim
Analysis
&
Report Curation
Meetings
& Mgmt total units Price Cost
Sr. Archeologist 0 40 20 60 hrs 87.00$ 5,220.00$
Project Archeologist 56 100 10 166 hrs 78.00$ 12,948.00$
Technician II 112 100 100 312 hrs 58.00$ 18,096.00$
Technician I 112 100 212 hrs 55.00$ 11,660.00$
TOTAL HOURS 0 0 280 0 240 200 30 750 47,924.00$
EXPENSES
TDS Rental 0.5 1 month 1,600.00$ 800.00$
Machine Rental 2 2 day 1,200.00$ 2,400.00$
Special Studies 1 1 unit 6,000.00$ 6,000.00$
Radiocarbon dating 10 10 smpl 600.00$ 6,000.00$
Macrobotanical Analysis 20 20 Smpl 125.00$ 2,500.00$
Hotel 35 35 night 95.00$ 3,325.00$
Meals 35 35 day 56.00$ 1,960.00$
Mileage 1000 1000 mile 0.58$ 580.00$
TOTAL EXPENSES 23,565.00$
TOTAL 71,489.00$
ACACIA HERITAGE CONSULTING
Contingency Budget for Sites 41DN580 and 41DN624
26-Feb-21
DocuSign Envelope ID: CBE2EE64-3622-4C40-9C42-E6BCB47CC7E6
Exhibit
CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ
For vendor or other person doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as
defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after
the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a
misdemeanor.
1 Name of vendor who has a business relationship with local governmental entity.
2
Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business
day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)
3 Name of local government officer about whom the information in this section is being disclosed.
Name of Officer
This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship
as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor?
Yes No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer
named in this section AND the taxable income is not received from the local governmental entity?
Yes No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an
officer or director, or holds an ownership of one percent or more?
Yes No
D. Describe each employment or business and family relationship with the local government officer named in this section.
4
I have no Conflict of Interest to disclose.
5
Signature of vendor doing business with the governmental entity Date
DocuSign Envelope ID: CBE2EE64-3622-4C40-9C42-E6BCB47CC7E6
CIQ
Freese and Nichols, Inc.
3/12/2021
Certificate Of Completion
Envelope Id: CBE2EE6436224C409C42E6BCB47CC7E6 Status: Completed
Subject: Please DocuSign: City Council Contract 6137 - Hickory Creek Interceptor I & II - Amendment 1
Source Envelope:
Document Pages: 11 Signatures: 6 Envelope Originator:
Certificate Pages: 7 Initials: 1 Cori Power
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
cori.power@cityofdenton.com
IP Address: 198.49.140.104
Record Tracking
Status: Original
3/12/2021 12:59:12 PM
Holder: Cori Power
cori.power@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Cori Power
cori.power@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.104
Sent: 3/12/2021 2:14:52 PM
Viewed: 3/12/2021 2:15:22 PM
Signed: 3/12/2021 2:18:07 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 174.246.133.57
Signed using mobile
Sent: 3/12/2021 2:18:10 PM
Viewed: 3/12/2021 2:32:25 PM
Signed: 3/12/2021 2:32:35 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Marcella Lunn
marcella.lunn@cityofdenton.com
Deputy City Attorney
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.104
Sent: 3/12/2021 2:32:38 PM
Viewed: 3/12/2021 2:56:44 PM
Signed: 3/12/2021 2:58:20 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Scott Maughn
asm@freese.com
Principal/Vice President
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 104.209.239.171
Sent: 3/12/2021 2:58:22 PM
Viewed: 3/12/2021 3:00:09 PM
Signed: 3/12/2021 3:00:49 PM
Electronic Record and Signature Disclosure:
Accepted: 3/12/2021 3:00:09 PM
ID: 32149a29-3ca3-4bc9-88ee-a1bccfa8ef21
Signer Events Signature Timestamp
Rebecca Diviney
Rebecca.Diviney@cityofdenton.com
Director of Capital Projects/City Engineer
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 47.222.28.222
Sent: 3/12/2021 3:00:52 PM
Viewed: 3/12/2021 3:01:18 PM
Signed: 3/12/2021 3:01:40 PM
Electronic Record and Signature Disclosure:
Accepted: 3/12/2021 3:01:18 PM
ID: 491c5707-c64d-49aa-8e88-2e2f7efab66b
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.104
Sent: 3/12/2021 3:01:43 PM
Viewed: 3/24/2021 7:57:48 AM
Signed: 3/24/2021 7:58:02 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Sara Hensley
sara.hensley@cityofdenton.com
Interim City Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 3/24/2021 7:58:05 AM
Viewed: 3/24/2021 8:03:28 AM
Signed: 3/24/2021 8:03:34 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Rosa Rios
rosa.rios@cityofdenton.com
City Secretary
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 3/24/2021 8:03:36 AM
Viewed: 3/24/2021 9:04:18 AM
Signed: 3/24/2021 12:22:53 PM
Electronic Record and Signature Disclosure:
Accepted: 3/24/2021 9:04:18 AM
ID: 093beef2-ca29-4a13-a397-f8806f71f378
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 3/12/2021 2:18:09 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Carbon Copy Events Status Timestamp
Sherri Thurman
sherri.thurman@cityofdenton.com
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 3/12/2021 3:01:43 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Gretna Jones
gretna.jones@cityofdenton.com
Legal Secretary
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 3/12/2021 3:01:43 PM
Viewed: 3/16/2021 10:06:28 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Zolaina Parker
Zolaina.Parker@cityofdenton.com
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 3/24/2021 12:22:56 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Cathy Welborn
Cathy.Welborn@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Sent: 3/24/2021 12:22:57 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Tracy Beck
Tracy.Beck@cityofdenton.com
Project Mngr
Security Level: Email, Account Authentication
(None)
Sent: 3/24/2021 12:22:58 PM
Electronic Record and Signature Disclosure:
Accepted: 3/18/2021 6:29:33 PM
ID: ab4003d0-7899-49c6-947e-ced05cf09ea9
Rachel Wood
Rachel.Wood@cityofdenton.com
Deputy Director of Facilitation
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 3/24/2021 12:22:59 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 3/24/2021 12:22:59 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 3/12/2021 2:14:52 PM
Certified Delivered Security Checked 3/24/2021 9:04:18 AM
Signing Complete Security Checked 3/24/2021 12:22:53 PM
Completed Security Checked 3/24/2021 12:22:59 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of Denton (we, us or Company) may be required by law to provide to
you certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically through your DocuSign, Inc.
(DocuSign) Express user account. Please read the information below carefully and thoroughly,
and if you can access this information electronically to your satisfaction and agree to these terms
and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of
this document.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available
electronically to you by us. For such copies, as long as you are an authorized user of the
DocuSign system you will have the ability to download and print any documents we send to you
through your DocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper copies of
any such documents from our office to you, you will be charged a $0.00 per-page fee. You may
request delivery of such paper copies from us by following the procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign Express user account to receive required notices and consents electronically from us
or to sign electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or
made available to you during the course of our relationship with you. To reduce the chance of
you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Scott Maughn, Rebecca Diviney, Rosa Rios, Tracy Beck
How to contact City of Denton:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: purchasing@cityofdenton.com
To advise City of Denton of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com
and in the body of such request you must state: your previous e-mail address, your new e-mail
address. We do not require any other information from you to change your email address..
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper copies from City of Denton
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an e-mail to purchasing@cityofdenton.com and in
the body of such request you must state your e-mail address, full name, US Postal address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with City of Denton
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to purchasing@cityofdenton.com and in the body of such request you
must state your e-mail, full name, IS Postal Address, telephone number, and account
number. We do not need any other information from you to withdraw consent.. The
consequences of your withdrawing consent for online documents will be that transactions
may take a longer time to process..
Required hardware and software
Operating Systems: Windows2000? or WindowsXP?
Browsers (for SENDERS): Internet Explorer 6.0? or above
Browsers (for SIGNERS): Internet Explorer 6.0?, Mozilla FireFox 1.0,
NetScape 7.2 (or above)
Email: Access to a valid email account
Screen Resolution: 800 x 600 minimum
Enabled Security Settings:
•Allow per session cookies
•Users accessing the internet behind a Proxy
Server must enable HTTP 1.1 settings via
proxy connection
** These minimum requirements are subject to change. If these requirements change, we will
provide you with an email message at the email address we have on file for you at that time
providing you with the revised hardware and software requirements, at which time you will
have the right to withdraw your consent.
Acknowledging your access and consent to receive materials electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please verify that you
were able to read this electronic disclosure and that you also were able to print on paper or
electronically save this page for your future reference and access or that you were able to
e-mail this disclosure and consent to an address where you will be able to print on paper or
save it for your future reference and access. Further, if you consent to receiving notices and
disclosures exclusively in electronic format on the terms and conditions described above,
please let us know by clicking the 'I agree' button below.
By checking the 'I Agree' box, I confirm that:
• I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
• I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
• Until or unless I notify City of Denton as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to me by City of Denton during the course of my relationship with you.