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Exhibit 1 - Agenda Information SheetCity of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement & Compliance ACM: David Gaines DATE: March 23, 2021 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, for the approval of a pre-qualified professional services list of state certified Transportation Engineers for various improvements and public safety-related projects within the City of Denton; and providing an effective date (RFQ 7292 – for three (3) years, with the option for two (2) additional one (1) year extensions, in the total five (5) year term). INFORMATION/BACKGROUND This list will be used to expedite capital project delivery and to reduce staff time and City resources. The Transportation Engineering Department advertised a request for qualifications (RFQ) relating to specialized professional services in several transportation-related disciplines. On October 26, 2020, an RFQ was advertised for professional services in six categories including Traffic Engineering Studies, Intelligent Transportation System Controls, Transportation Illumination, Roadway-Rail Grade Crossings & Quiet Zones, Bicycle and Pedestrian Facility Development, and Roundabout Design. All Statements of Qualification (SOQs) from thirty-one (31) engineering consultants were received by the submittal deadline of November 17, 2020. The RFQ process involved the review of the 31 SOQs and the scoring of each firm in the categories they submitted. This process ensures that not only are all consultants reviewed fairly and based on criteria spelled out to each consultant in the original RFQ, but it also ensures that the City can use this RFQ process for consultant selection and contract negotiation regardless of the project funding source (i.e. state and/or federal funding). The goal of the City of Denton’s pre-qualified transportation engineering list would be to provide a qualified list of approved engineering firms from which the Transportation Engineering department can evaluate for specific projects. A ranking of the pre-qualified vendors in the project category will be performed for every project using the list. The City will then negotiate scope and price with the highest-ranked firm. If the City and the firm cannot agree on the overall amount, the City moves on to the next firm to gain the best possible contract for the City and the project. Any qualified transportation engineering firm that was pre-qualified under this RFQ is eligible to receive contracts for professional services that would go through the normal negotiation and award process. It is intended that this method of qualifying appraisal firms for current and future capital project delivery will be repeated every five (5) years and is eligible for use by any City of Denton departments and divisions when these services are required. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com Request for Qualifications (RFQ) for professional transportation engineering services was sent to 402 prospective firms for these services, including 16 Denton firms. In addition, the RFQ was placed on the Materials Management website for prospective respondents to download and advertised in the local newspaper. Thirty-one (31) statements of qualifications (SOQ) were received. The SOQs were evaluated based on published criteria including past performance, experience and qualifications, and schedule. All firms scoring 80 or higher were placed on the list. The evaluation team is recommending approval of the list with eleven (11) qualified firms. NIGP Code Used for Solicitation: 969 - (Service Only) - Professional Services, Higher Education and 925 - (Service Only) - Engineering Services, Professional Notifications sent for Solicitation sent in IonWave: 402 Number of Suppliers that viewed Solicitation in IonWave: 101 HUB-Historically Underutilized Business Invitations sent out: 40 SBE-Small Business Enterprise Invitations sent out: 101 Responses from Solicitation: 31 RECOMMENDATION Recommend approval of professional services list of state certified Transportation Engineers for various improvements and public safety-related projects within the City of Denton as reviewed and qualified by City staff. ESTIMATED SCHEDULE OF PROJECT This qualified firm list will remain active for three (3) years with options to extend the contract for two (2) additional one (1) year periods, with all terms and conditions remaining the same. FISCAL INFORMATION No funds are requested or required to be spent as part of this approval. Individual contracts will be negotiated with each firm and purchasing orders will be issued as needed. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Evaluation Sheet Exhibit 3: Pre-Qualified Firm List Exhibit 4: Ordinance Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition, contact: Rebecca Diviney, 940-349-8461. Legal point of contact: Marcella at 940-349-8333.