Exhibit 1 - Agenda Information Sheet
City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: April 27, 2021
SUBJECT
Consider adoption of an ordinance of the City Of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or their designee, to execute a contract with Daikin Applied Americas, Inc
dba Daikin Applied, through the Buy Board Cooperative Purchasing Network Contract #631-20, for the
repair, inspection, and maintenance of Daikin heating, ventilation, and air conditioning systems for City
buildings for the Facilities Management Department; providing for the expenditure of funds therefor; and
providing an effective date (File 7550 – awarded to Daikin Applied Americas, Inc dba Daikin Applied, for
one (1) year, with the option for two (2) additional one (1) year extensions, in the total three (3) year not-
to-exceed amount of $200,000.00).
INFORMATION/BACKGROUND
The proposed contract is for the repair, inspection, and maintenance of Daikin heating, ventilation, and air
conditioning systems currently located at City Hall, Fire Stations, Service Center, Power Plant, and Central
Plant.
Maintenance, repairs, and inspections for heating, ventilation, and air conditioning systems at other
locations are completed by licensed staff, or through a supplemental contract 24465 for HVAC Services
with CMS Mechanical Services. Based on a historical spend and future projections the recommended NTE
of this contract is $200,000 for the potential three (3) year contract.
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
RECOMMENDATION
Award a contract with Daikin Applied Americas, Inc dba Daikin Applied, for the repair, inspection, and
maintenance of Daikin heating, ventilation, and air conditioning systems for City buildings for the Facilities
Management Department, in a one (1) year, with the option for two (2) additional one (1) year extensions,
in the total three (3) year not-to-exceed amount of $200,000.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRINCIPAL PLACE OF BUSINESS
Daikin Applied
Irving, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with option to extend the contract for two (2) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded through the using department’s operating budget on an as-needed basis. The
City will only pay for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Scott Gray, 940-349-7744.
Legal point of contact: Marcella Lunn at 940-349-8333.