Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: May 4, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or their designee, to execute a contract with Ameri-Mex Contractors Inc., for
the reconstruction of a residential property located at 3313 Sunnydale Lane, under the City of Denton Home
Improvement Program; providing for the expenditure of funds therefor; and providing an effective date
(RFP 7616 – awarded to Ameri-Mex Contractors Inc., in the not-to-exceed amount of $103,400.00).
INFORMATION/BACKGROUND
Home Improvement Program (HIP)
Every year, the Community Development Division brings the City of Denton Action Plan for Housing and
Community Development of awarded CDBG and HOME funds (Action Plan). The Action Plan is approved
by City Council annually and it approves the allocation of Community Development Block Grant (CDBG)
and Home Investment Partnership Program (HOME) grant funds to the Home Improvement Program (HIP)
that assists low- and moderate-income families maintain safe, stable affordable housing. Additional funding
sources may include program income and owner-provided personal funds. HIP assists homeowners in need
of major repairs through rehabilitation or reconstruction. Assistance is in the form of a combination
payable/forgivable or forgivable loan for ten years. The program helps homeowners make substantial
repairs to their homes that they could not otherwise afford.
RFP #7616-Home Improvement Project
This bid was issued to include one housing reconstruction project for homeowners who applied and
qualified for the HIP program. Work specifications and pricing estimates were based on project and
household specifications. The project is approximately 1,420 square feet, 3br/2bath/accessibility
rehabilitation.
Requests for Proposals were sent to 341 prospective suppliers, including 31 Denton firms, of this item. In
addition, specifications were placed on the Materials Management website for prospective suppliers to
download and advertised in the local newspaper. Three proposals were received and evaluated based upon
published criteria including delivery, probable performance, price, and homeowner’s choice. Based upon
this evaluation, Ameri-Mex Contractors Inc. was accepted and determined to be the best value for the City’s
federally funded Home Improvement Program.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 909 - (Service Only)-Building
Construction Services, New
Notifications sent for Solicitation sent in IonWave: 341
Number of Suppliers that viewed Solicitation in IonWave: 21
HUB-Historically Underutilized Business Invitations sent out: 41
SBE-Small Business Enterprise Invitations sent out: 136
Responses from Solicitation: 3
RECOMMENDATION
Award a contract with Ameri-Mex Contractors Inc., for the rehabilitation of a residential property located
at 3313 Sunnydale Lane, under the City of Denton Home Improvement Program, in a not-to-exceed amount
of $103,400.
PRINCIPAL PLACE OF BUSINESS
Ameri-Mex Contractors Inc.
Valley View, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date by October 30, 2021.
FISCAL INFORMATION
These services will be funded from Home Investment Partnership Program Grant Funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluations
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Alma Espino, 940-349-7756.
Legal point of contact: Marcella Lunn at 940-349-8333.