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6566 - Amendment 1 Executed Docusign Transmittal Coversheet File Name Purchasing Contact Contract Expiration DocuSign Envelope ID: 47FAAD54-1152-4401-BDDB-D9FE66A815FD Cori Power RFQ 6566 - DME Engineering Services-Amendment 1 N/A 6566 PSA – Amendment #1 Page 1 of 2 FIRST AMENDMENT TO CONTRACT BY AND BETWEEN THE CITY OF DENTON, TEXAS AND PIKE ENGINEERING, LLC PSA 6566 THE STATE OF TEXAS § COUNTY OF DENTON § THIS FIRST AMENDMENT TO CONTRACT 6566 (“Amendment”) by and between the City of Denton, Texas (“City”) and Pike Engineering, LLC. (“Engineer”); to that certain contract executed on September 18, 2018, in the original not-to-exceed amount of $900,000 (the “Agreement”); for services related Electric Utility Engineering Services. WHEREAS, the City deems it necessary to further expand the services provided by Consultant to the City pursuant to the terms of the Agreement, and to provide an additional not-to-exceed amount $45,000 with this Amendment for an aggregate not-to-exceed amount of $945,000; and FURTHERMORE, the City deems it necessary to further expand the goods/services provided by Engineer to the City; NOW THEREFORE, the City and Engineer (hereafter collectively referred to as the “Parties”), in consideration of their mutual promises and covenants, as well as for other good and valuable considerations, do hereby AGREE to the following Amendment, which amends the following terms and conditions of the said Agreement, to wit: 1. The additional services described in Exhibit “A” of this Amendment, attached hereto and incorporated herein for all purposes, for professional design services of joint-use fiber optic cable attachments, are hereby authorized to be performed by Engineer. For and in consideration of the additional services to be performed by Engineer, the City agrees to pay, based on the cost estimate detail attached as Exhibit “A”, a total fee, including reimbursement for non-labor expenses an amount not to exceed $45,000. 2. This Amendment modifies the Agreement amount to provide an additional $45,000for the additional services with a revised aggregate not to exceed total of $945,000. The Parties hereto agree, that except as specifically provided for by this Amendment, that all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations of the Parties, set forth in the Agreement remain in full force and effect. DocuSign Envelope ID: 47FAAD54-1152-4401-BDDB-D9FE66A815FD 6566 PSA – Amendment #1 Page 2 of 2 IN WITNESS WHEREOF, the City and the Consultant, have each executed this Amendment electronically, by and through their respective duly authorized representatives and officers on this date _________________________. “CITY” CITY OF DENTON, TEXAS A Texas Municipal Corporation By: _________________________________ AUTHORIZED SIGNOR, TITLE “Engineer” PIKE ENGINEERING, LLC. By: _________________________________ AUTHORIZED SIGNATURE, TITLE THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. _______________ ________________ SIGNATURE PRINTED NAME __________________________________ TITLE __________________________________ DEPARTMENT DocuSign Envelope ID: 47FAAD54-1152-4401-BDDB-D9FE66A815FD Director of Operations Tony Puente ELECTRIC DME General Manager 5/6/2021 Senior Buyer March 31, 2021 Mr. Coy Werner 601 E Hickory St. Denton, TX 76205 Subject: City of Denton, Joint-Use Fiber Optic Cable Attachments Dear Coy, Thank you for the opportunity to provide a bid proposal for the engineering design of joint-use fiber optic cable attachments for the City of Denton. This proposal is based on the Scope of Services discussed with you and Pike Operations Supervisor, Cody Bush. Pike Engineering, LLC is committed to the success of all our clients. We appreciate the opportunity to serve the City of Denton. If you have any questions regarding our submittal, please feel free to call me. Sincerely, Duane M. Deeds Operations Manager II 4001 Airport Freeway Bedford, TX 76021 Phone: 817-685-2615 Cell: 512-365-4531 ddeeds@pike.com Duane M. Deeds DocuSign Envelope ID: 47FAAD54-1152-4401-BDDB-D9FE66A815FD Exhibit A I. Scope of Services The City of Denton facilities tentatively identified through initial meetings with the city for this work are as follows:  Inspection of approximately 200 Joint-Use Utility Poles  Analyze current configuration of attachments and determine if there is adequate space available for fiber optic cable attachment based on NESC standards  Determine if there is the need for a Make-Ready design  Engineer a Make-Ready Design using Staking Sheets (if needed)  Complete necessary pole loading before and after attachments  Update NJUNS  Obtain TXDOT permits (if needed) DocuSign Envelope ID: 47FAAD54-1152-4401-BDDB-D9FE66A815FD II. Quote and Rate Schedule: Billing for this project is not to exceed $45,000.00 for work completed as described in the Scope of Services. If the Scope of Services change, a change order or modification to the P.O. will be submitted, and additional billing may occur at an agreed amount between Pike Engineering and the City of Denton. Pike Engineering Bid Estimate Breakdown Date 03/31/2021 Project Name Joint-Use Fiber Cable Attachments SOW Number Joint-Use Fiber Cable Attachments Billing Classification Billing Rate Estimated Hours Estimated Cost Distribution Designer $58.50 300 $17,550.00 Sr Distribution Designer $67.50 100 $6,750.00 Sr Engineer $129.60 60 $7,776.00 CAD Technician $45.00 180 $8,100.00 Administrative Support $40.50 80 $3,240.00 Totals 720 $43,416.00 Not to Exceed Total $45,000.00 Proprietary information prepared exclusively for the City of Denton. Use of this information is limited to only those representatives of the City of Denton involved in the evaluation, award, or implementation of this bid proposal. Use by any other party(s) and/or for any additional purposes(s) is prohibited. Pike Engineering will proceed with the work as described in the Scope of Services upon acceptance of this proposal by the City of Denton, and the issuance of a valid P.O. DocuSign Envelope ID: 47FAAD54-1152-4401-BDDB-D9FE66A815FD Labor and Equipment Schedule/Other Rates Labor1 Hourly Rate Overtime Rate Senior Engineer (Engineer Level 4 or Above) $129.60 $129.60 Distribution Engineer (Engineer Level 3) $94.50 $94.50 Senior Distribution Designer $67.50 $91.13 Distribution Designer $58.50 $78.98 Distribution Field Technician $45.00 $60.75 CAD Technician $45.00 $60.75 Administrative Support $40.50 $54.68 Other Charges2 Mileage Prevailing IRS Rates Per diem Prevailing GSA Rates The following costs will be billed at cost plus 15% mark up:  Subcontractors (including but not limited to land surveyors)  Equipment rentals as needed with prior client approval.  Materials as needed with client prior approval. 1All labor rates are fully burdened and are effective until 12/31/2020, or until the State of Texas and the City and Denton disaster declarations for the COVID-19 virus has expired, whichever is later. This is per the Letter of Agreement Contract 6566 dated 05/04/2020. 2 Rate is determined as published by the IRS. Vehicles include Pike Engineering - provided vehicles and/or personal/rental vehicles, as needed. This rate includes fuel, maintenance/repairs and is subject to change if IRS rates are changed. Per Diem will only be charged if personnel are used from outside the immediate area of north Texas. DocuSign Envelope ID: 47FAAD54-1152-4401-BDDB-D9FE66A815FD III. Terms and Conditions 1. Billing for labor is described as follows: a. The first forty (40) hours worked by an employee per “Work Week Period” will be billed at the Regular Hourly Rate. b. All hours worked in excess of forty (40) hours, including travel to/from job sites and/or off-site meeting location(s), will be billed at the applicable overtime hourly rate. Overtime hourly rate will not be billed at overtime rate unless approved by City of Denton. c. Pike Engineering defines a “Work Week Period” as beginning on Sunday @ 12:01am and ending on Saturday @ 12:00 midnight. Pike Engineering does not have a double time provision. 2. Vehicle rate is based on the published rate by the Internal Revenue Service for each mile vehicle is used during travel to, during, and returning from job site and off-site meeting locations. The vehicle will be sufficiently marked with Pike Engineering identification and type typically used in the utility industry. 3. Invoices will be issued to the City of Denton bi-weekly until completion of the project, total amount not to exceed quote listed in section II unless approved by the City of Denton with a change order or modification to the P.O. DocuSign Envelope ID: 47FAAD54-1152-4401-BDDB-D9FE66A815FD CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ For vendor or other person doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor. 1 Name of vendor who has a business relationship with local governmental entity. 2 Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the information in this section is being disclosed. Name of Officer This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor? Yes No B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity? Yes No C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership of one percent or more? Yes No D. Describe each employment or business and family relationship with the local government officer named in this section. 4 I have no Conflict of Interest to disclose. 5 Signature of vendor doing business with the governmental entity Date DocuSign Envelope ID: 47FAAD54-1152-4401-BDDB-D9FE66A815FD Exhibit CIQ Pike Engineering, LLC X X X X 5/6/2021 Certificate Of Completion Envelope Id: 47FAAD5411524401BDDBD9FE66A815FD Status: Completed Subject: ***Purchasing Approval*** 6566 - DME Engineering Services First Amendment Source Envelope: Document Pages: 9 Signatures: 4 Envelope Originator: Certificate Pages: 5 Initials: 1 Cori Power AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 cori.power@cityofdenton.com IP Address: 198.49.140.104 Record Tracking Status: Original 5/4/2021 5:01:02 PM Holder: Cori Power cori.power@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Cori Power cori.power@cityofdenton.com Senior Buyer City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.104 Sent: 5/5/2021 4:21:30 PM Viewed: 5/5/2021 4:21:35 PM Signed: 5/5/2021 4:23:47 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Sent: 5/5/2021 4:23:49 PM Viewed: 5/6/2021 8:29:19 AM Signed: 5/6/2021 8:31:50 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Sherri Naumann SNaumann@pike.com Director of Operations Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 104.218.24.24 Sent: 5/6/2021 8:31:52 AM Viewed: 5/6/2021 12:19:51 PM Signed: 5/6/2021 12:23:03 PM Electronic Record and Signature Disclosure: Accepted: 5/6/2021 12:19:51 PM ID: c7a40b21-a38b-4a32-8175-edc703c12a84 Tony Puente Antonio.Puente@cityofdenton.com DME General Manager Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 174.246.135.239 Signed using mobile Sent: 5/6/2021 12:23:04 PM Viewed: 5/6/2021 3:16:23 PM Signed: 5/6/2021 3:16:53 PM Electronic Record and Signature Disclosure: Accepted: 5/6/2021 3:16:23 PM ID: ea1e637e-5c66-4fbb-8b4d-8ca138536658 Signer Events Signature Timestamp Cori Power cori.power@cityofdenton.com Senior Buyer City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Sent: 5/6/2021 3:16:55 PM Viewed: 5/6/2021 5:24:23 PM Signed: 5/6/2021 5:24:31 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Sent: 5/6/2021 5:24:33 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lisa Collaud Lisa.Collaud@cityofdenton.com City of Denton Security Level: Email, Account Authentication (None) Sent: 5/6/2021 5:24:33 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Coy Werner Coy.Werner@cityofdenton.com Security Level: Email, Account Authentication (None) Sent: 5/6/2021 5:24:33 PM Viewed: 5/6/2021 6:04:54 PM Electronic Record and Signature Disclosure: Accepted: 4/20/2021 2:56:01 PM ID: 3e378b95-806a-4567-a2e2-3ecd9f3b18d8 Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 5/5/2021 4:21:30 PM Certified Delivered Security Checked 5/6/2021 5:24:23 PM Signing Complete Security Checked 5/6/2021 5:24:31 PM Completed Security Checked 5/6/2021 5:24:33 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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