Exhibit 1 - Agenda Information Sheet - Change Order 3City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: May 11, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of Change Order No. 3 to the contract between the City of Denton and Quality
Excavation, LLC, for the 2019 Street Reconstruction project for the City of Denton with geographical limits
as follows: Hercules Lane from Locust Street to Stuart Road, Scripture Street from Thomas Street to Jagoe
Street, Thomas Street from West Oak Street to Panhandle Street, and Windsor Drive from North Locust
Street to Armstrong Street; providing for the expenditure of funds therefor; and providing an effective date
(IFB 7237 – Change Order No. 3 in the not-to-exceed amount of $514,642.84 for a total contract award
aggregated to $11,902,878.28).
INFORMATION/BACKGROUND
The 2019 Street Reconstruction Project will include reconstruction and water and wastewater improvements
of the following four roadways: Windsor Drive, from N. Locust Street to east of Old North Road; Scripture
Street from Thomas Street to Jagoe Street; Thomas Street from Panhandle Street to Oak Street; and Hercules
Lane from North Locust Street to Sherman Drive.
This is the third change order for this project. The first change order was focused on additional items for
Thomas and Scripture Streets including additional quantities, utility conflicts, and subgrade repairs. The
second change order was executed to compensate the contractor for additional items required for the
construction of the 2019 Street Reconstruction Project that were not included in the original bid plans.
Reasons for the requested change order include additional work associated with unforeseen conditions
found in the field, utility conflicts, contract bid quantity underruns, and substandard subgrade found on
Thomas Street. Approximately $400,000 of the change order is for additional lining work requested by
Wastewater Department for work that was needed in the project area; saving time on necessary
improvements associated with having to issue a separate solicitation.
The purpose of the third change order is to add funding to reconstruct a segment of Scripture at the request
of the Streets Department. We are also adding funding to account for items that had to be added to the
contract. We also had some original bid quantity overruns that we are accounting for in this change request.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 18, 2020, City Council approved a contract with Quality Excavation, LLC, in the not-to-exceed
amount of $10,202,355.45 (Ordinance 20-362).
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
On July 28, 2020, City Council approved Change Order No. 1, in the not-to-exceed amount of $81,087.45
(Ordinance 20-1371).
On December 17, 2020, City Council approved Change Order No. 2 in the not-to-exceed amount of
$1,104,792.54 (Ordinance 20-2436).
RECOMMENDATION
Award Changer Order No. 3 with Quality Excavation, LLC, for the 2019 Street Reconstruction project for
the City of Denton with geographical limits as follows: Hercules Lane from Locust Street to Stuart Road,
Scripture Street from Thomas Street to Jagoe Street, Thomas Street from West Oak Street to Panhandle
Street, and Windsor Drive from North Locust Street to Armstrong Street, in a not-to-exceed amount of
$514,642.84, for a total contract award aggregated to $11,902,878.28.
ESTIMATED SCHEDULE OF PROJECT
The project is estimated to be completed within 864 calendar days from Notice to Proceed. The projected
end date for the project is currently scheduled for July 28, 2022.
FISCAL INFORMATION
These services will be funded from General Government Operating and General Obligation Funds dedicated
to Streets and Traffic Projects.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 3: Ordinance and Change Order No. 1
Exhibit 4: Ordinance and Change Order No. 2
Exhibit 5: LLC Members
Exhibit 6: Ordinance and Change Order No. 3
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Trevor Crain at 940-349-7426.
Legal point of contact: Marcella Lunn at 940-349-8333