Exhibit 1 - Agenda Information Sheet - Amendment 5City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: May 18, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a fifth amendment to a Professional Services Agreement between the City of
Denton and Hazen and Sawyer, P.C., amending the contract approved by City Council on July 21, 2015, in
the not-to-exceed amount of $427,368.00; amended by Amendments 1, 2, 3, and 4 approved by City
Council; said fifth amendment to provide additional engineering services and permitting support for the
Hickory Creek Basin Peak Flow Detention Facility and the Hickory Creek Lift Station project; providing
for the expenditure of funds therefor; and providing an effective date (File 5768 - providing for an additional
fifth amendment expenditure amount not-to-exceed $66,742.00, with the total contract amount not-to-
exceed $1,413,706.00). The Public Utilities Board recommends approval (5 - 0).
INFORMATION/BACKGROUND
City Council authorized the contract with Hazen and Sawyer, P.C. (Hazen) on July 21, 2015, for the
preliminary and final design of the Hickory Creek Detention Facility project in the original not-to-exceed
amount of $427,368. The original agreement included the design of concrete storage basins and a peak flow
pump station to store peak wet weather flows, and then discharge back into the Hickory Creek Interceptor
when the flows subside. The contract was subsequently amended to include the design of the West Peak
Flow Storage Basin and Peak Flow Pump Station on April 5, 2016, in the additional amount of $112,758
aggregating the not-to-exceed amount to $540,126. The contract was further amended on February 7, 2017,
to include the Hickory Creek Lift Station Reconstruction design in the additional amount of $192,239
aggregating the not-to-exceed amount to $732,365. The contract was then amended on August 13, 2019, to
include additional construction and design services related to the Hickory Creek Peak Flow Detention
Facility, West Peak Flow Storage Basin and Peak Flow Pump Station, and Hickory Creek Lift Station
Reconstruction design, in the not-to-exceed amount of $470,449, for a total amended contract amount of
$1,202,814. The contract was then amended on January 12, 2021, to include additional permitting and
design assistance, in the not-to-exceed amount of $144,150, for a total amended contract amount of
$1,346,964. Furthermore, staff has requested assistance from Hazen while the Hickory Creek Lift Station,
the Hickory Creek Detention Facility are under construction. Hazen and Sawyer will assist staff with a
multitude of tasks such as; construction progress meetings, additional site visits, monthly pay request
review, engineering support, operation, and maintenance manual coordination, startup and commissioning,
project closeout, and record drawings.
These additional services that were provided by Hazen and Sawyer, P.C. and come to a combined total of
366 total hours of work and $66,742.00. The fourth amendment will bring this contract total amount to
$1,413,706.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On July 21, 2015, City Council approved a contract with Hazen and Sawyer, P.C., in the not-to-exceed
amount of $427,368 (Ordinance 2015-205).
On April 5, 2016, City Council approved Amendment No. 1 with Hazen and Sawyer, P.C. in the not-to-
exceed amount of $112,758 (Ordinance 2016-098).
On February 7, 2017, City Council approved Amendment No. 2 with Hazen and Sawyer, P.C. in the not-
to-exceed amount of $192,239 (Ordinance 2017-034).
On August 13, 2019, City Council approved Amendment No. 3 with Hazen and Sawyer, P.C. in the not-to-
exceed amount of $470,449 (Ordinance 19-1839).
On January 12, 2021, City Council approved Amendment No. 4 with Hazen and Sawyer, P.C. in the not-
to-exceed amount of $144,150 (Ordinance 21-015).
On May 10, 2021, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award amendment No. 5 with Hazen and Sawyer, P.C., to provide additional engineering services and
permitting support for the Hickory Creek Detention Facility and the Hickory Creek Lift Station project, in
the not-to-exceed amount of $66,742, for a total amended contract amount of $1,413,706.
PRINCIPAL PLACE OF BUSINESS
Hazen and Sawyer, P.C.
Dallas, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be extended for four (4) additional months.
FISCAL INFORMATION
These services will be funded from Wastewater Project Funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Exhibit 3: Ordinance and Amendment 1
Exhibit 4: Ordinance and Amendment 2
Exhibit 5: Ordinance and Amendment 3
Exhibit 6: Ordinance and Amendment 4
Exhibit 7: Ordinance and Amendment 5
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Pritam Deshmukh, 940-349-7710.
Legal point of contact: Marcella Lunn at 940-349-8333.