Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: May 18, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or their designee, to execute a contract with FX5 Utility Construction, LLC,
for Underground Electric Installation for Denton Municipal Electric; providing for the expenditure of funds
therefor; and providing an effective date (RFP 7633 – awarded to FX5 Utility Construction, LLC, for one
(1) year, with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-
exceed amount of $15,000,000.00). The Public Utilities Board recommends approval (5 - 0).
INFORMATION/BACKGROUND
Contractors have been utilized for the installation of underground utilities since February 2000. This service
was originally contracted out to accommodate the rapid rate of growth in Denton and the City’s desire to
install underground facilities in all new subdivisions and in locations that make economic sense. Contracts
have been re-solicited in compliance with state law and to update and modify the current three-year-old
agreement (RFP 6518). RFP 7633 consists of the labor, equipment, tools, and supervision, which will cover
all administrative and insurance costs incurred by the contractor necessary to complete installations of
electric service facilities under the direction of Denton Municipal Electric (DME) staff. DME will provide
all permanent electric materials installed by the contractor. Anticipated work will be performed for
underground construction in residential subdivisions, commercial, and industrial developments, exit feeders
for new substations, and overhead to underground conversion projects. This agreement will not guarantee
any minimum amounts of construction and will be used on an as-needed basis as selected by DME.
Project Description Estimated 5-Year Expenditure
Year 1 $ 3,000,000.00
Year 2 $ 3,000,000.00
Year 3 $ 3,000,000.00
Year 4 $ 3,000,000.00
Year 5 $ 3,000,000.00
Total: $15,000,000.00
Request for Proposals was sent to 454 prospective suppliers, including 35 Denton firms. In addition,
specifications were placed on the Materials Management website for prospective suppliers to download and
advertised in the local newspaper. Five (5) proposals were received, references were checked, and proposals
were evaluated based upon published criteria including delivery, compliance with specifications, probable
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
performance, price, and safety. Best and Final Offers (BAFO) were requested from the top firm. Based
upon this evaluation, FX5 Utility Construction, LLC was ranked the highest and determined to be the best
value for the City.
NIGP Code Used for Solicitation: 913 - (Service Only) - Construction
Services, Heavy (Incl. Maintenance
and Repair Services)
Notifications sent for Solicitation sent in IonWave: 454
Number of Suppliers that viewed Solicitation in IonWave: 24
HUB-Historically Underutilized Business Invitations sent out: 33
SBE-Small Business Enterprise Invitations sent out: 165
Responses from Solicitation: 5
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 10, 2021, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with FX5 Utility Construction, LLC, for Underground Electric Installation for the Denton
Municipal Electric, in a one (1) year, with the option for four (4) additional one (1) year extensions, in the
total five (5) year not-to-exceed amount of $15,000,000.
PRINCIPAL PLACE OF BUSINESS
FX5 Utility Construction, LLC
Decatur, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from the numerous Electric Capital Project Funds. Requisitions will be
entered on an as-needed basis., and the City will only pay for services rendered and is not obligated to pay
the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: LLC Members
Exhibit 4: Presentation
Exhibit 5: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Rowdy Patterson, 940-349-7669.
Legal point of contact: Marcella Lunn at 940-349-8333.