Exhibit 1 - Agenda Information SheetCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: May 25, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or their designee, to execute a public works contract with Mountain Cascade
of Texas, LLC, for the construction of the Hickory Creek Interceptor, Phase I and II Project; providing for
the expenditure of funds therefor; and providing an effective date (IFB 7252 – awarded to Mountain
Cascade of Texas, LLC, in the not-to-exceed amount of $7,534,784.25).
INFORMATION/BACKGROUND
The Hickory Creek Interceptor Phase I and II Project is a wastewater project that, once completed, will
increase the carrying capacity of the primary interceptor for the Hickory Creek Basin. The existing
interceptor was installed in the 1980s and does not have adequate capacity to accommodate future growth
projected to occur in the Hickory Creek Basin. Once constructed, the new wastewater interceptor line will
be approximately 13,000 linear feet and will range in size from 36” to 54.” The City Council authorized the
original Professional Services Agreement with Freese and Nichols, Inc. for the design of Hickory Creek
Interceptor Phases I and II on June 13, 2016.
As part of the Hickory Creek Interceptor Phases I and II project design process, an archeological survey
was conducted at the project site in October 2020. Details about the archeological findings were shared
through Informal Staff Report 2021-013, which was distributed with the March 5, 2021, Friday Report.
The first amendment to the Professional Services Agreement with Freese and Nichols, Inc. was approved
by Council on March 23, 2011, to provide additional design, environmental, and archeological services
associated with the archeological findings. Updated project plans were needed to reflect the new
archeological and environmental boundaries, and an extended design schedule has been necessary to
conduct testing with the Texas Historical Commission. In addition to finalizing the Hickory Creek
Interceptor Phases I and II project design, the first amendment included an archeological report to send to
the Texas Historical Commission to ensure full compliance with the National Historic Preservation Act and
the Antiquities Code of Texas. The remaining efforts associated with the archeological findings have been
ongoing. The contract has established limits that will not be available to work until cleared by the Texas
Historical Commission.
The engineer’s opinion of probable construction cost (OPCC) for the Base Bid was $9,449,984. All of the
bid prices fell within the engineer’s OPCC range.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
The total project cost of $7,534,784.25 for Hickory Creek Interceptor, Phase I and II Project construction
consists of $7,175,985.00 total base bid for Alternate 1; and a $358,799.25 contingency. A five (5) percent
contingency allowance, if any, is for the sole use of the City and will be subject to written authorization by
the City’s Project Manager.
Invitation for Bids was sent to 827 prospective suppliers, including 58 Denton firms, of this item. In
addition, specifications were placed on the Materials Management website for prospective suppliers to
download and advertised in the local newspaper. Eight (8) bids, with six (6) being responsive, were
received. The lowest bid was submitted by Mountain Cascade of Texas, LLC.
NIGP Code Used for Solicitation: 912 – Construction Services, General;
913 – Construction Services, Heavy;
968 – Public Works and Related Services
Notifications sent for Solicitation sent in IonWave: 827
Number of Suppliers that viewed Solicitation in IonWave: 60
HUB-Historically Underutilized Business Invitations sent out: 70
SBE-Small Business Enterprise Invitations sent out: 305
Responses from Solicitation: 8
Responsive Bids: 6
PRIOR ACTION / REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 13, 2016, City Council approved the professional services agreement with Freese and Nichols, Inc.
for the design of the Hickory Creek Interceptor Phases I and II Project in the not-to-exceed amount of
$654,135.00 (Ordinance 2016-181).
On March 23, 2021, City Council approved Amendment No. 1, to provide additional design, archeological
and environmental services for the Hickory Creek Interceptor Phases I and II Project, in the not-to-exceed
amount of $310,420.00 (Ordinance 21-490).
On May 24, 2021, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award a public works contract with Mountain Cascade of Texas, LLC, for the construction of the Hickory
Creek Interceptor, Phase I and II Project, in a not-to-exceed amount of $7,534,784.25.
PRINCIPAL PLACE OF BUSINESS
Mountain Cascade of Texas, LLC
Alvarado, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date within 365 calendar days.
FISCAL INFORMATION
This project will be funded from Wastewater Certificate of Obligation Funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: ISR 2021-013
Exhibit 4: LLC Members
Exhibit 5: Presentation
Exhibit 6: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Tracy L. Beck, 940-349-8925.
Legal point of contact: Marcella Lunn at 940-349-8333.