Exhibit 1 - Agenda Information Sheet
City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
CM: Todd Hileman
DATE: August 7, 2018
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract for on-site tire repair and replacement services for on-
road heavy-duty trucks and off-road vehicles and equipment for the City of Denton Fleet Services
department; providing for the expenditure of funds therefor; and providing an effective date (IFB 6788-
awarded to Dwayne Waters, Inc. dba Briscoe Alignment & Tire, for one (1) year, with the option for two
(2) additional one (1) year extensions, in a total not-to-exceed amount of $310,000 for all years).
BID INFORMATION
This item is for contracted tire repair services and alignments. These services are required to maintain the
safety of the City of Denton fleet of vehicles and equipment while in use at the job site or in transit. This
Tire Service contract will also provide the following benefits to City of Denton:
1) Light and heavy-duty vehicle alignments
2) Flat repairs with warranty
3) Service call response times within 30 minutes
4) Fleet checks
5) City of Denton priority
Invitation for Bids was sent to 115 prospective suppliers of this service. In addition, specifications were
placed on the Materials Management website for prospective suppliers to download and advertised in the
local newspaper. Four (4) bids meeting specifications were received (Exhibit 2). The lowest bid was
received from Briscoe Tire and Alignment.
Briscoe Tire and Alignment, is an established, locally owned business and currently provides quality work
for the City of Denton. Fleet Services staff has been pleased with their responsiveness to service calls and
attention to details.
RECOMMENDATION
Award a contract with Dwayne Waters, Inc. dba Briscoe Alignment & Tire for the supply of fabrication and
repair services in a three (3) year not-to-exceed amount of $310,000.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRINCIPAL PLACE OF BUSINESS
Briscoe Alignment & Tire
Denton, TX.
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from Fleet Services contract services account and billed back to operating
departments through the fleet maintenance software work order system.
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its vision.
The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence;
Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly Community; and
Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this
specific City Council agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Organizational Excellence
Related Goal: 1.1 Manage financial resources in a responsible manner
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Contract
Exhibit 4: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Terry Kader at 940-349-8729.