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21-1126 - 7425 - Amendment 3 Ordinance ExecutedFILE REFERENCE FORM X Additional File Exists Additional File Contains Records Not Public, According to the Public Records Act Other FILE(S) Ordinance Created B- First Amendment Second Amendment Third Amendment b' Date 10/13/2020 02/08/2021 04/8/2021 06/08/2021 Initials CW CW CW CW Ordinance 20-1995 Ordinance 21-1126 21-1126 ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL CORPORATION, AUTHORIZING THE APPROVAL OF A THIRD AMENDMENT TO A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF DENTON AND PEAK PROGRAM VALUE, LLC; AMENDING THE CONTRACT APPROVED BY CITY COUNCIL ON OCTOBER 13, 2020, IN THE NOT-TO-EXCEED AMOUNT OF $696,074.00; AMENDED BY AMENDMENTS 1 AND 2 APPROVED BY PURCHASING; SAID THIRD AMENDMENT TO PROVIDE PROGRAM MANAGEMENT SERVICES FOR THE AMERICAN LEGION HALL RENOVATION AND EXPANSION IN THE EXPENDITURE AMOUNT OF $11,380.00, SERVICE CENTER RENOVATION IN THE EXPENDITURE AMOUNT OF $331 ,181.00, AND FLEET MArNTENANCE BUILDING EXPANSION IN THE EXPENDITURE AMOUNT OF $121,424.00; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (RFQ 7425 – PROVIDING FOR AN ADDITIONAL THIRD AMENDMENT EXPENDITURE AMOUNT NOT-TO-EXCEED $463,985.00, WITH THE TOTAL CONTRACT AMOUNT NOT-TO-EXCEED $1,204,969.00). WHEREAS, on October 13, 2020, by Ordinance No. 20- 1995, the City awarded a contract to Peak Program Value, LLC in the amount of $696,074.00 for program management services for the construction phase of the Public Safety Buildings (Police Headquarters, Police Substation, and Firing Range) and additional services for new or renovations of City buildings; and WHEREAS, on February 8, 202 1, the City awarded a First Amendment to Peak Program Value, LLC in the amount of $44,910.00 for program management services for the City Hall West Renovation project, and WHEREAS, on April 8, 2021, the City awarded a Second Amendment to Peak Program Value, LLC for pro-bono project controls and support services on the Loop 288 Junction Project, and WHEREAS, the additional fees under the proposed Third Amendment are fair and reasonable and are consistent with, and not higher than, the recommended practices and fees applicable to the Provider’s profession, and such fees do not exceed the maximum provided by law; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The Third Amendment, increasing the amount of the contract between the City and Peak Program Value, LLC, which is on file in the office of the Purchasing Agent, in the amount of Four Hundred Sixty-Three Thousand Nine Hundred Eighty-Five and 00/100 $463,985.00) Dollars, is hereby approved, and the expenditure of funds therefor is hereby authorized in accordance with said amendment which shall be attached hereto. The total contract amount increases to $1,204,969.00. SECTION 2. This ordinance shall become effective immediately upon its passage and approval. The motion to ap2rove this ordinance seconded by3es S Q th\J iS following vote []z - a: made by Pc/ko t me jtze< and ' This ordinance was passed and approved by the Aye Nay Abstain Absent Mayor Gerard Hudspeth: Vicki Byrd, District 1 : Brian Beck. District 2: Jesse Davis. District 3 : Alison Maguire, District 4: Deb Armintor, At Large Place 5 : Paul Meltzer, At Large Place 6: J-./a .,/ \,/ PASSED AND APPROVED this the IS a day of 2021 GERARD HUDSPETH, MAYOR ATTEST: ROSA RIOS, CITY SECRETARY bIll BIll tIff APPROVED AS TO LEGAL FORM: CATHERINE CLIFTON, INTERIM CITY ATTORNEY \NuW£\ \JU\\\BY Digitally signed by MaKella Lunn DN: dc=com, dc=cityofdenton. dc=cc>dad, ou=apartment Users and Groups, ou=General C3cwernment, ou=Legal, a\=Marcella Lunn, email=Marcella.Lunn@cityofdent on.com Date: 202 1.05.26 14:2351 -05'00' DocuSign Envelope ID: 55A43EIF-00674C3B-A703z15C5A2BF5B8C DENTON Docusign City Council Transmittal Coversheet PSA 1 7425 File Name Program Management Servlces, Amendment 3 Purchasing Contact Christa Chrls tian City Council Target Date JUNE 15’ 2021 App1 i cab1 ePiggy Back Option NOt Contract Expiration Ordinance N/A 21-1126 DocuSign Envelope ID: 55A43EIF-00674C3B-A703Jj5C5A2BF5B8C THIRD AMENDMENT TO CONTRACT BY AND BETWEEN THE CITY OF DENTON, TEXAS AND PEAK PROGRAM VALUE, LLC. PSA 7425 THE STATE OF TEXAS § §COUNTY OF DENTON THIS THIRD AMENDMENT TO CONTRACT 7425 (“Amendment”) by and between the City of Denton, Texas (“City”) and PEAK PROGRAM VALUE, LLC. (“Consultant“); to that certain contract executed on October 13, 2020, in the original not- to-exceed amount of $696,074.00 (the “Original Agreement”); amended on February 8, 2021 in the additional amount of $44,910.00 aggregating a not-to-exceed amount of $740,984.00 (the “First Amendment”); amended on April 8, 2021 to include task order 3, project controls and City support for The Junction Project, in the additional amount of $0 aggregating a not-to-exceed amount of $740,984.00 (the “Second Amendment”); (collectively, the Original Agreement, the First Amendment and the Second Amendment, are the “Agreement”) for services related to Program Management Services. WHEREAS, the City deems it necessary to further expand the services provided by Consultant to the City pursuant to the terms of the Agreement, and to provide an additional not-to-exceed amount $463,985.00 with this Amendment (task orders 4, 5 and 6) for an aggregate not-to-exceed amount of $1,204,969.00; and FURTHERMORE, the City deems it necessary to further expand the services provided by Consultant to the City; NOW THEREFORE, the City and Consultant (hereafter collectively referred to as the “Parties”), in consideration of their mutual promises and covenants, as well as for other good and valuable considerations, do hereby AGREE to the following Amendment, which amends the following terms and conditions of the said Agreement, to wit: 1.The additional services described in Exhibit “A“ of this Amendment, attached hereto and incorporated herein for all purposes, for professional services related to the Program Management Services, are hereby authorized to be performed by Consultant. For and in consideration of the additional services to be performed by Consultant, the City agrees to pay, based on the cost estimate detail attached as Exhibit “A”, a total fee, including reimbursement for non-labor expenses an amount not to exceed $463,985.00. 7425 PSA – Amendment #3 Page 1 of 2 DocuSign Envelope ID: 55A43EIF-0067z}C3B-A703z15C5A2BF5B8C 2. This Amendment modifies the Agreement amount to provide an additional $463,985.00 for the additional services with a revised aggregate not to exceed total of $ 1 ,204,969.00. The Parties hereto agree, that except as specifically provided for by this Amendment, that all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations of the Parties, set forth in the Agreement remain in full force and effect. IN WITNESS WHEREOF, the City and the Consultant, have each executed this Amendment electronically, by and through their respective duly authorized representatives and officers on this date 06/15/2021 “Consultant” “CITY” PEAK PROGRAM VALUE, LLC.. CITY OF DENTON, TEXAS A Texas Municipal Corporation AUTHORIZED SIGNATURE, TITLE APPROVED AS TO LEGAL FORM: E INTERIM CITY MANAGER ATTEST: ROSA RIOS, CITY SECRETARYDocuSigned by: ~: IA~„„hL„„" CATHERINE CLIFTON, INTERIM CITY By: A1–rORN EY 'DocuSigned by: R&nRt% THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. Scott Gray SIGNATURE PRINTED NAME DIrector - Airport & Fac111tles TITLE Fac11 1 ties Management DEPARTMENT 7425 PSA – Amendment #3 Page 2 of 2 DocuSign Envelope ID: 55A43EIF-O0674CT#tf£Re==HCrDH 7425 - Task Order 04 upd,t,d 16 APR 2021 Project Controls Scope of Services & Fees - American Foreign Legion Reno & Expansion ""A'"“"-0” "’19 "’ Service Item # 1.0 2.0 Description Preconstruction Construction iFTiMe Checked 2.A One Time Tasks - Set Up Project Controls & Information Management Systems Excluded ExcludedSubtotal: One Time Tasks v Set Up Project Controls & Information Management Systems 2.B Ongoing Project Control Services - Cost, Schedule & Information Management 1.0 2.0 3.0 4.0 1 2 3 4 5.0 6.0 7.0 8.0 1 .2 3 .4 .5 .6 .7 9.0 10.0 11.0 12.0 13.0 Ongoing Cost Management Ongoing Schedule Management Ongoing Information Management Meetings During Construction: Project Executive Senior Project Manager Project Manager Assistant PM Review Project Status & Interview Team Members Read Weekly Meeting Minutes & Status Logs Reporting to Owner Review Applications for Payment Monthly Note Compliance with the Contract and Standards of the Industry Compare Scheduled/Completed Work vs. Amount Billed Review Appropriateness of Contingency Reallocations Validate Proper Documentation of Expenditures Track Use of Allowances Track Invoices for Furnishings & Equipment Confirm Buyout Savings Status Update Owner's Budget Maintain and Update Project Budget Tracking System Publish Monthly Reports wExecutive Summary + Detailed Findings Establish Schedule Tracking Procedures Validate GC’s Proposed Change Requests (UP to a Max of 5.0% of GC’s Contract Amount) (5.0% CO Max is Calculated on Contract without City's Owner's Contingency Line Included (Evaluating & Negotiating COs Above this 5.0% Amount is An Additional Service) Validate Project Turnover, Start-up, Owner Move-in, and Closeout Procedures Excluded 4X per Month N/A N/A Ja 4X per Month Excluded 14.0 J Subtotal: Ongoing Project Control Services - Cost, Schedule & Information Management 4 Months 2,470 per Month 9,880 9,880Total Fees for Construction Project Controls Services (w/o Reimbursable Expenses) 2.C City Stakeholder Management w/Above 1.0 Provide Direct Interface with End-users and Other Stakeholders as Required J J J J J 2.0 Maintain a Single Point of Project Contact for the City Team 3.0 4.0 5.0 6.0 7.0 7.0 8.0 Provide Briefings of Officials, Council, Boards, Commissions, & Ad-hoc Committees Plan, Coordinate & Lead Project Update Meetings & Status Report Distribution for Above Provide a Public Communication Plan for Neighborhoods & Community-wide Citizens Assist Staff in Coordination of Ground.breaking, Announcements & Press Conferences Not Applicable Coordinate Design, Approval & Placement of Project Signage Serve as the City's Point of Contact during Construction Not Applicable J JConduct Construction Update Meetings at Construction Sites Quality Management w/Above 210416 CoDPPV PajM Cmbob PSA 7425 - TO # C14 DAFL S+vim TemNale REV 01.00 b Cd> (SG+MB)Page 1 of 2 © 2020 Peak Program Vain. LLC Al Rights Reserved DocuSign Envelope ID: 55A43EIF-O0674CT iKEfRee:R?croft 7425 - Task Order 03 - Exhibit B Updated 16 APR 2021 Project Controls Scope of Services & Fees - American Foreign Legion Reno & Expansion ""“ '"'"~202' “’” AM Description 1.0 2.0 3.0 4.0 5.0 6.0 7.0 8.0 9.0 10.0 11.0 12.0 13.0 14,0 15.0 16.0 17.0 Coordinate Project Close Out, including Obtaining Final As-Built Plans from Contractor Monitor Construction Progress Advise the City of Any Observations of Non-Conforming Work or Other Quality Concerns Manage the Geotechnical Investigations and Develop Contracts for Geotechnical Firms Review Results from Geotechnical Investigations Review Contractor’s Quality Control Plan Provide Oversight of City's Quality Assurance Plan Review Submittals Prepared by the Contractor & Processed by the Design Team Coordinate City Staff Review of Submittals Where Required Coordinate CIty Vendors, to Include Security, Data, Telecom, & Move Management Coordinate Furnishings lnstallation (Furnishings Procurement by Others) Coordinate City's Architect's Site Visits & Facilty's Punchlist DistributionfTracking Monitor Contractor's Completion of Punchlist Items & Architect's Confirmation of Same Coordinate City's Commissioning ConsultanFs Site Visits & Review Reports Monitor Contractor's Compliance w/Commissioning Consultant's Findings & Final Cx Report Coordinate Turnover of Closeout Documention & Project Information Management System Coordinate City's Architect's 11 Month Warranty Site Visit & Distribution Findings Not Applicable Not Applicable J J Not Applicable Not Applicable J J J J Not Applicable Not Applicable 2.E Support Services for Other City Project Management Responsibilities Issue "Notices to Proceed” on Appropriate Phases Coordinate TAS Consultant's Site Visit(s) & Review TAS Consultant's Findings Not Applicable Not Applicable Subtotal - Support Services for Other City Project Management Responsibilties w/Above Total Fees for City Support Services (w/o Reimbursable Expenses) Reimbursable Expenses (Billed at Actual Cost; Assumes 16 Months) Total . Construction Services Fees + Reimbursables w/Above 1 ,500 11 ,380 3.0 1.0 2.0 3.0 4.0 5.0 6.0 7.0 8.0 9.0 Task Order # 04 - Clarifications & Exclusions ma ;RmI Gmii;ty of the Contractor Consultant is Not Responsible for Architect's or Contractor's Failure to Perform Design, Procurement, and Delivery of Furnishings is by Others Services Not Checked in Sections Above (Even if Included in PSA Exhibit A) Are Excluded Exctudme Excluded Excluded Excluded Excluded Excluded Excluded Excluded Excluded 210416 coaPPV P,quI Cv,bob PSA 7425 - TO # 04 DAFL SVYlm TnWare REV 01,C>0 U CoD (SG+MB)Page 2 of 2 © 2020 Peak Program Value. LLC Al Rights Reserved DocuSign Envelope ID: 55A43EIF-00674C3B-A70345C5A2BF5B8C JPA Peak Program Value, LLC • 4450 Arapahoe • Suite 100 • Boulder CO • 80303 • 303.503.1155 City & Consultant PSA 7425 - Task Order 05 Project Controls + City Support Services – Service Center Renovation Consultant’s Project Scope; Services & Fees; and Project Schedule This Task Order # 05 provides the authorization to proceed with project controls and City support services, under the terms and conditions of Professional Services Agreement # 7425, and as defined in the following attachments: Attachment A – Project Scope Attachment B – Services and Fees Attachment C – Project Schedule CITY OF DENTON, TEXAS OWNER DocuSigned by: I SMA A%& 5236DB29627Q423 SARA HENSLEY, INTERIM CITY MANAGER ArrEST: ROSA RIOS, CITY SECRETARY /'-••••••Dcx:uSigned by: OdEpIy1b R&rh1LBY: \--lcscA8c5Er75493 PEAK PROGRAM VALUE, LLC “CONSULTANT” BY: Chris Squadra ITS: Partner Page 1 of 1 T 20 caR !/z)byaCO<LULOC g T I I I r?)aaa)@(g !!!! \ B0C I I rEF i _ ii + 82gEa)(aaBCO g;c nEO £0g)a 88 =1:E gHOjgcca 8 igs % 'I gg LItI Z < CDa0 E Z0 C/).J LLI Z al a O 0r\Iaa\IR i El a Q i $Bjlola g'}{ g ) : gD gB ${E U 1F:n !!Eg:i i i-I I I N }\ \ \ i I I I;-1’ I Jd a)C/)r)CD}- gg+a $a s/)Ea£8 LB !h.nc0E: e I IFI I;1 I le \j 0-J<La( I....-$ cr)nc IL.i ! li li It it E i i I i g LL == IZ i [:Z'A In S !! W-W\Ann= \ !!!i F $ $ g i ; ! g i [> CD0 a }- -J ZI C) LLI rY’ LU}- < B LLIt- C/) < B C/) LLI C) QC LU C/) > ad OC LU1- < B C/)LUF --1F3 7 ad LU !!! C/) OF-I I I i TI: ;hl,*[r ;iiI -i- [+F['J'i' BO c C\IDO;QIo r\na x– 9 ; aB\ :i i )H F, 1 d B I a J!( I I I I a \ [Bi ! ! !;!!lb yI A b bIiI I 100 in L= a)la1- 10 Jd C/)(ath I In(NIqb 1+ < ICDa C/)a 0O < < LLInc<!;g II Ig : + I T I I I I g i a)al0O CD t) a)ga I < JO ( >< +1 {Pl E g !!TP I, ,H I P I It I] / \ ! ! !! !b}-Z !By<El gIgnz<<EE I 1 Z < (9a0 + Z0 a) --1 LU Z Na nc 0--1 LL aZ a LU C/) C/) LUF F a( LU1- <S Z0F <(a1- C/)Z hI < Cl ! i iI i } i DocuSign Er'veIQpe ID: 55A43EIF-O0674CTifjE(E:eiEEReCrDH 7425 - Task Order 05 - Exhibit B Project Controls Scope of Services & Fees - Service Center Renovation Updated 11 MAY 2021 Printed on 5/1 1/2021 at 3:16 PM Service Item # 1.0 Description Preconstruction mr nIa; Chee 1 .A 1.0 2.0 3.0 4.0 5.0 6.0 Goal6etting, Scheduling & Information Management w/Fees Below Project Goals & Implementation Plan Public Private Partnership Ideas Communication & Information Management Plan Conceptual Master Project Schedule Conceptual Construction Phasing Plan Detailed Master Project Schedule J Not Applicable J J J J 1.B Cost Management w/Fees Below 1.0 2.0 3.0 4,0 5.0 6.0 7.0 8.0 9,0 10.0 11 .0 12.0 13.0 14.0 Programmatic Construction Cost Estimate – One Scheme Programmatic Construction Cost Estimate – Additional Schemes (Each) Owner’s Development Budget Validation Conceptual Design Construction Cost Estimate – One Scheme Conceptual Design Construction Cost Estimate – Additional Schemes (Each) Cash Flow Prediction 50% Schematic Design Construction Cost Estimate (Assumes Single Scheme) 100% Schematic Design Construction Cost Estimate (Assumes Single Scheme) Validation of GC’s Initial Construction Cost Estimate 50% Design Development Construction Cost Estimate (Assumes Single Scheme) GC’s Estimate Validation at 100% Design Development o um Price (GMP) Coordination of Furnishings, Fixtures & Equipment (FF&E), IT, AV and Security Budgets Not Applicable Not Applicable J Not Applicable Not Applicable J Not Applicable 1 .C 1.0 2.0 3.0 Best Value Procurement Processes r 1.A, 1.B & 1.C Preconstruction 45,815 =D-==endly” Contracting Team Selection Ideas "Owner-friendly” Contracting Team Selection Assistance 1.D 1.0 Ongoing Preconstruction Services . 15 APR 2021 to 13 JUL 2022 15 Months 5,574 per Month J 83,606 Total Fees for Preconstruction Services (w/o Reimbursable Expenses)129,421 Construction ;IffilmI LeW Checke Completed Completed Completed J J J J J J J J J J One Time Tasks - Set Up Project Controls & Information Management Systems Concurrent w/2.B Below Options ReviewCost Options Review Information Management Options Review Set Up the Chosen Systems, Processes & Tools for Tracking: Budgets Against Commitments Proposed Change Orders om GC, Design Team, and Consultant Contract Changes Contingency Use Log(s) Commitments vs. Budget Payments vs. Set Up Buyout Savings Tracking Process with GC Set Up the Allowances &Budget Tracking System Review Project Controls Systems with Team Page 1 of 3 © 2021 Peak Program Value. LLC All Rights Reserved DocuS'gn EnveIQpe ID: 55A43EIF-C)0674C3L59efl:teEReCro„ 7425 - Task Order 05 - Exhibit B Project Controls Scope of Services & Fees - Service Center Renovation Updated 11 MAY 2021 Printed on 5/1 1/2021 at 3:16 PM Service Item #Description 8.0 e ntrols Systems Training for Architect & Owner Team 7 Subtotal: One Time Tasks - Set Up Project Controls & Information Management Systems 7,770 2.B Ongoing Project Control Services - Cost, Schedule & Information Management Ongoing Cost Maa Ongoing Schedule Management Ongoing Information Management Meetings During Construction: Project Executive Senior Project Manager Project Manager Assistant PM Review Project & Read Weekly Meeting Minutes & Status Logs Reporting to Owner Review Applications for Payment MonthD: Note Compliance with the Contract and Standards of the Industry Compare Scheduled/Completed Work vs. Amount Billed Review Appropriateness of Contingency Reallocations Validate Proper Documentation of Expenditures Track Use of Allowances Track Invoices for Furnishings & Equipment Confirm Buyout Savings Status Update Owner’s Budget Maintain and Update Project Budget Tracking System Publish Monthly Reports wExecutive Summary + Detailed Findings Establish Schedule Tracking Procedures Validate GC's Proposed Change Requests (UP to a Max of 5:6%iAM (5.0% CO Max is Calculated on Contract without City's Owe gm (Evaluating & Negotiating COs Above this 5.0% Amount is An Additional Service) Validate Project Turnover. Start-up, Owner Move.in, and Closeout Procedures Services Duration = Current Project Contract Schedule; Extensiona GM 1.0 2.0 3.0 4.0 1 2 3 ,4 5.0 6.0 7.0 8.0 1 2 3 ,4 .5 6 7 9.0 10.0 11 .0 12.0 13.0 Monthly N/A 4X per Month N/A J J 4X per Month 14.0 J Subtotal; Ongoing Project Control Services u Cost, Schedule & Information Mi Eg 19 Months 6,985 per Month 132,711 27,2652.C City Stakeholder Management 19 Months 1,435 /MO 1.0 2.0 Provide Direct Interface with End-users and Other Stakeholders as Required Maintain a Single Point of Project Contact for the City Team Provide Briefings of Officials, Council, Boards, Commissions, & AcFhoc Committees J J J J J J J J J 3.0 4.0 5.0 6.0 7.0 7.0 8.0 Plan, Coordinate & Lead Project Update Meetings & Status Report Distribution for Above Provide a Public Communication Plan for Neighborhoods & Communitywide Citizens Assist Staff in Coordination of Ground-breaking, Announcements & Press Conferences Coordinate Design, Approval & Placement of Project Signage Serve as the City's Point of Contact during Construction Conduct Construction Update Meetings at Construction Sites 2.D 1.0 2.0 3.0 Quality Management 19 Months w/Above Coordinate Project Close Out, including Obtaining Final AsBuilt Plans from Contractor Monitor Construction Progress Advise the City of Any Observations of Non-Conforming Work or Other Quality Concerns J J J 210511 CoDPPV PmtHI ContmB PSA 7425 + TO 8 05 DSCR Ext)( B . SeMen + CalpHtsabon REV 01 00 to CoD (SG+MB)Page 2 of 3 © 2021 Peak Program Vabe, LLC All RIghts Reserved DocuSign Envelope ID: 55A43EIF-00674CTifiEtFHee:£ReCrD„ 7425 - Task Order 05 - Exhibit B Project Controls Scope of Services & Fees - Service Center Renovation Updated 11 MAY 2021 Printed on 5/1 1/2021 at 3:16 PM Description 4.0 5.0 6.0 7.0 8.0 9.0 10.0 11 .0 12.0 13.0 14.0 15.0 16.0 17.0 Manage the Geotechnical Investigations and Develop Contracts for Geotechnical Firms Review Results from Geotechnical Investigations Review Contractor's Quality Control Plan Provide Oversight of City's Quality Assurance Plan Review Submittals Prepared by the Contractor & Processed by the Design Team Coordinate City Staff Review of Submittals Where Required Coordinate City Vendors, to Include Security, Data, Telecom, & Move Management Coordinate Furnishings Installation (Furnishings Procurement by Others) Coordinate City's Architect's Site Visits & Facilty's Punchlist Distribution/Tracking Monitor Contractor's Completion of Punchlist Items & Architect's Confirmation of Same Coordinate City's Commissioning Consultant's Site Visits & Review Reports Monitor Contractor’s Compliance w/Commissioning Consultant's Findings & Final Cx Report Coordinate Turnover of Closeout Documention & Project Information Management System Coordinate City's Architect's 11 Month Warranty Site Visit & Distribution Findings J-- J J J J J J J J J J 7 J J J 2.E 1.0 2.0 Support Services for Other City Project Management Responsibilities 19 Months w/Above Issue “Notices to Proceed" on Appropriate Phases Coordinate TAS Consultant's Site Visit(s) & Review TAS Consultant's Findings J J Subtotal - Support Services for Other City Project Management 19 Months w/Above Total Fees for Construction Services (w/o Reimbursable Expenses) = 167,746 Summary of Fees & Expenses One Time + Ongoing PrI lction Services (Assumes 15 Months)129,421 167,746One Time + Ongoing Construction Services (Assumes 19 Months) Subtotal: Preconstruction + Construction Services 297,168 15,006 19,007 Reimbursable Expenses for Preconstruction Services (Billed at Actual Cost; 15 Months) Reimbursable Expenses for Construction Services (Billed at Actual Cost; 19 Months) Total All Preconstruction + Construction Services Fees + Reimbursables 331,181 Task Order Clarifications & Exclusions Quality Management of Materials & Installation Are Solely the Resonsibilty of the Contractor Consultant Will Be Performing Onsite Observations, not Continuous or Exhaustive Inspections Consultant Will Not be Held Responsible for Contractor's or Vendor's Nonconforming Work Consultant is Not Responsible for Architecfs or Contractor's Failure to Perform Fees for for Architecf s or Contractor's Failure to Perform, or Project Delays are Add Services Design, Procurement, and Delivery of Furnishings is by Others and Delivery of Security, Data, Telecom Equipment is by Others Services Not Checked in Sections Above (Even if Included in PSA Exhibit A) Are Excluded Excluded Excluded Excluded Excluded Excluded Excluded Excluded 210511 GoDPPV Plated Cm&ob PSA 7425 . 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IA g oakB a it DocuSign Envelope ID: 55A43EIF-0067JIC3B-A7C)3-+5C5A2BF5B8C JFk Peak Program Value, LLC • 4450 Arapahoe • Suite 100 • Boulder CO • 80303 • 303.503.1155 City & Consultant PSA 7425 - Task Order 06 Project Controls + City Support Services – Fleet Maintenance Building Expansion Consultant’s Project Scope; Services & Fees; and Project Schedule This Task Order # 06 provides the authorization to proceed with project controls and City support services, under the terms and conditions of Professional Services Agreement # 7425, and as defined in the following attachments: Attachment A – Project Scope Attachment B – Services and Fees Attachment C – Project Schedule CITY OF DENTON, TEXAS OWNER DocuSlgned by: I SMA Hu.4l£y 5236DB296270423 SARA HENSLEY, INTERIM CITY MANAGER Al-rEST: ROSA RIOS, CITY SECRETARY DocuSigned by: BY ,93 PEAK PROGRAM VALUE. LLC “CONSULTANT” DocuSigned by: I ChAs S.„aIr& D9FFDCA63E20468. BY: Chris Squadra ITS: Partner Page 1 of 1 DocuSign Envelope ID= 55A43EIF-0067J+C3B-A703J+5C5A2BF5B8C JPA Peak Program Value, LLC City & Consultant PSA 7425 - Task Order 06 Project Controls + City Support Services – Fleet Maintenance Building Expansion Exhibit A - Project Scope 1.Project Overview A. Base Bid Scope of Work 1 2. 3. 4. 5. Adding 12 bays; Includes one interior wash bay; New west side canopy at existing & new addition; Extension of existing crane rails into bay expansion; and Fuel, oil & grease distributions system(s). B. Alternates 1. Expansion to the existing truck flush/storage building. 2. Gutters & downspouts on the existing west + new west canopies. 3. Adding a new east side canopy w/gutters & downspouts full length. 4. Furnish and install (1) 5 Ton Crane at bay expansion. 5. Add wash bay as exterior bay rather than interior; No fire lane conflicts per NMA (KM) C. Current Status of Documents 1. 100% Construction Drawings ready for issuance by Tuesday, 25 May 2021 2. Alternates (including #s 4 & 5) will be included. D. Permitting Review Status 1. Permit issued; NMA to submit Addendum w/ West side canopy and Alt #s 2-5 for review 2. 6-month permit extension OK 3. NMIA to resubmit TAS registration 11.Budget A. B C. D. E. F G. H 1. J 593,000 previously funded; 2.9 M approved 21 APR 2021 = 3,493,000. NOV 2019 bids came in from 2.9 M to 3.2 M Fleet + Flush together. At least 20% missing from budget for today, based on escalation + contingency. Plan A will be to request more funding based on current scope & pricing with escalation. Plan B strategy will be to use the scope of the existing 5 alternates + others as "contingency". Promise the base but tell the team (up and down the org chart) no alts guaranteed. NMA & PPV will both need additional service fees if Plan B is requested, due to added work. No new office furniture required per 21 APR meeting. Any new tools/equipment not in base bid will be furnished by CoD Operations. Access controls & AV by CoD IT; PPV to schedule coordination meeting. DocuSign Envelc)pe ID: 55A43EIF-O0674C3Leif; EIF::e==ReCrDH 7425 - Task Order 06 - Exhibit B Project Controls Scope of Services & Fees - Fleet Services Expansion Updated 11 MAY 2021 Printed on 5/1 1/2021 at 3:55 PM MI Preconstructlon1.0 Description r Chec 1 .A 1.0 2.0 3.0 4.0 5.0 6.0 Goalaetting, Scheduling & Information Management w/Fees Below Project Goals & Implementation Plan Public Private Partnership Ideas Communication & Information Management Plan Conceptual Master Project Schedule Conceptual Construction Phasing Plan Detailed Master Project Schedule J Not Applicable J Not Applicable Not Applicable J 1.B Cost Management w/Fees Below 1.0 2.0 3.0 4.0 5.0 6.0 7.0 8.0 9.0 10.0 11 .0 12.0 13.0 14.0 Programmatic Construction Cost Estimate – One Scheme Programmatic Construction Cost Estimate – Additional Schemes (Each) Owner’s Development Budget Validation Conceptual Design Construction Cost Estimate – One Scheme Conceptual Design Construction Cost Estimate – Additional Schemes (Each) Cash Flow Prediction 50% Schematic Design Construction Cost Estimate (Assumes Single Scheme) 100% Schematic Design Construction Cost EstEmate (Assumes Single Scheme) Validation of GC’s Initial Construction Cost Estimate 50% Design Development Construction Cost Estimate (Assumes Single Scheme) GC’s Estimate Validation at 100% Design Development Validation of the GC's Proposed Final Guaranteed Maximum Price (GMP) Coordination of Furnishings, Fixtures & Equipment (FF&E), IT, AV and Security Budgets Not Applicable Not Applicable J Not Applicable Not Applicable J Not Applicable Not Applicable Addtnl Services Not Applicable Addtnl Services Addtnl Services Addtnl Services J 1 .C 1.0 2.0 3.0 Best Value Procurement Processes r 1.B & 1.C Preconstruction 16,898 “Owner-friendly” Contracting Team Selection Ideas “Owner-friendly” Contracting Team Selection Assistance 1.D 1.0 Ongoing Preconstruction Services - 15 APR 2021 to 13 JUL 2022 6 Months 3,507 per Month J 21 ,044 Total Fees for Preconstruction Services (w/o Reimbursable Expenses)37,942 Construction Includ b3 One Time Tasks - Set Up Project Controls & Information Management Systems Concurrent w/2.B Be )Cost Schedule Management Options Review Management Options Review Set Up the Chosen Systems, Processes & Tools for Tracking: Budgets Against Proposed Change Orders Pending GC, Design Team, and Consultant Contract Changes Contingency Use Log(s) Commitments vs. Budget Payments vs. Commitments Set Up Buyout Savings Tracking Process with GC >ment Budget Tracking SystemSet Up the Allowances & F Review Project Controls Systems with Team 21 0511 CoDPPV Prqnt Controls PSA 7425 . TO B CB DSCR &bt C - SeMas + Compensation REV 01 00 to GoD (SG+MB)Page 1 of 3 © 2021 Peak Program Vabe. LLC NI Rights Reserved DocuS'gn Envelope ID: 55A43EIF-O0674C3Leif; gene::£ReCrDH 7425 - Task Order 06 - Exhibit B Project Controls Scope of Services & Fees - Fleet Services Expansion Updated 11 MAY 2021 Printed on 5/1 1/2021 at 3:55 PM Service Item #Description 8.0 c rols Systems Training for Architect & Owner Team 7 Subtotal: One Time Tasks - Set Up Project Controls & Information Management Systems 5,040 2.B Ongoing Project Control Services . Cost, Schedule & Information Management Ongoing Cost Mr Ongoing Schedule Management Ongoing Information Management Meetings During Construction: Project Executive Senior Project Manager Project Manager Assistant PM- Review Project SMlh Read Weekly Meeting Minutes & Status Logs Reporting to Owner Review Applications for Payment Monthly: Note Compliance with the Contract and Standards of the Industry Compare Scheduled/Completed Work vs. Amount Billed Review Appropriateness of Contingency Reallocations Validate Proper) rM Track Use of Allowances Track Invoices for Furnishings & Equipment Confirm Buyout Savings Status Update Owner's Budget Maintain and Update Project BudgeT-trackinM Publish Monthly Reports wExecutive Summary + Detailed Findings Establish Schedule Tracking Procedures Validate GC’s Proposed Change Requests (UP to a Max of 5.0 (5.0% CO Max is Calculated on Contract without City's Ownefs Contingency Line Included) (Evaluating & Ne Validate Project Turnover, Start-up, Owner Move-in, and Closeout Procedures }ervices Duration = CidRate Below 1.0 2.0 3.0 4.0 1 2 .3 .4 5.0 6.0 7.0 8.0 1 2 3 ,4 5 6 7 9.0 10.0 11 .0 12.0 13.0 Monthly N/A per Month N/A J J per Month J J 14.0 J Subtotal: Ongoing Project Control Services - Cost, Schedule & Information Management 10 Months 5,529 per Month 55,287 7,1492.C City Stakeholder Management 10 Months 715 /MO 1.0 2.0 Provide Direct Interface with End-users and Other Stakeholders as Required Maintain a Single Point of Project Contact for the City Team Provide Briefings of Officials, Council, Boards, Commissions, & Acthoc Committees J J J J J J J J J 3.0 4.0 5.0 6.0 7.0 7.0 8.0 Plan, Coordinate & Lead Project Update Meetings & Status Report Distribution for Above Provide a Public Communication Plan for Neighborhoods & Communitywide Citizens Assist Staff in Coordination of Ground-breaking, Announcements & Press Conferences Coordinate Design, Approval & Placement of Project Signage Serve as the City's Point of Contact during Construction Conduct Construction Update Meetings at Construction Sites 2.D 1.0 2.0 3.0 Quality Management 10 Months w/Above Coordinate Project Close Out, including Obtaining Final AsBuilt Plans from Contractor Monitor Construction Progress Advise the City of Any Observations of Non-Conforming Work or Other Quality Concerns J J J 210511 CoDPPV Prot<1 Caltmb PSA 7425 v TO e CH DSCR EIM C - Sewnu + Cc#np,enubon REV 01 (X) to CoD (SG+MB)Page 2 of 3 @ 2021 Peak Program Vain. LLC NI Rights Reserved DocuSign Er'velape ID: 55A43EIF-o0674CTi BEt=,:=EEReCrDH 7425 - Task Order 06 - Exhibit B Project Controls Scope of Services & Fees - Fleet Services Expansion Updated 11 MAY 2021 Printed on 5/1 1/2021 at 3:55 PM Description 4.0 5.0 6.0 7.0 8.0 9.0 10.0 11 .0 12.0 13.0 14.0 15.0 16.0 17.0 Manage the Geotechnical Investigations and Develop Contracts for Geotechnical Firms Review Results from Geotechnical Investigations Review Contractor's Quality Control Plan Provide Oversight of City's Quality Assurance Plan Review Submittals Prepared by the Contractor & Processed by the Design Team Coordinate City Staff Review of Submittals Where Required Coordinate City Vendors, to Include Security, Data, Telecom, & Move Management Coordinate Furnishings Installation (Furnishings Procurement by Others) Coordinate City's Architect's Site Visits & Facilty's Punchlist DistributionfTrackIng Monitor Contractor's Completion of Punchlist Items & Architect's Confirmation of Same Coordinate City's Commissioning Consultant's Site Visits & Review Reports Monitor Contractor’s Compliance w/Commissioning Consultant's Findings & Final Cx Report Coordinate Turnover of Closeout Documention & Project Information Management System Coordinate City's Architect's 11 Month Warranty Site Visit & Distribution Findings J J J J J J J J J J J 2.E 1.0 2.0 Support Services for Other City Project Management Responsibilities 10 Months w/Above Issue “Notices to Proceed" on Appropriate Phases Coordinate TAS Consultant's Site Visit(s) & Review TAS Consultant's Findings J J Subtotal - Support Services for Other City Project Management Responsibilties 10 Months w/Above Total Fees for Construction Services (w/o Reimbursable Expenses) Summary of Fees & Expenses One Time + Ongoing Precanstruction Services (Assumes 6 Months)37,942 67,476 105,417 One Time + Ongoing Construction Services (Assumes 10 Months) Subtotal: Preconstruction + Construction Services Reimbursable Expenses for Preconstruction Services (Billed at Actual Cost; 6 Months)6,002 10,004Reimbursable Expenses for Construction Services (Billed at Actual Cost; 10 Months) Total All Preconstruction + Construction Services Fees + Reimbursables 121 ,424 Task Order Clarifications & Exclusions mian ind Logistcs CoordFnatlon Are Solely the ResonsbFlty of the CorM of Materials & Installation Are Solely the Resonsibilty of the Contractor Consultant Will Be Performing Onsite Observations, not Continuous or Exhaustive Inspections Consultant Will Not be Held Responsible for Contractor's or Vendor’s Nonconforming Work IIe for ArchitecFs or Contractor’s Failure to PerformConsultant is Not Respo Fees for for Architecf s or Contractor's Failure to Perform, or Project Delays are Add Services and Delivery of Furnishings is by OthersDesign Int, and Delivery of Security, Data, Telecom Equipment is by OthersDesign Services Not Checked in Sections Above (Even if Included in PSA Exhibit A) Are Excluded Excluded Excluded Excluded Excluded Excluded 210511 CoDPPV PKjed Contn)b PSA 7425 - TO # CH DSCR ExtX C - Services ' C<xnpensadon REV 01 'CD to CoD (SG+MB)Page 3 of 3 © 2021 Peak Program Value, LLC NI Rights Reserved NNaN an aD3 < an no3 < ,1S ==3 qrpI C)0 Ln bO3 <( O 00 on10LL on gOLOqrth0 Q nba) C)Ib CO00 II1P LUa)qr < LO LO a a)al0a >C LU Ca) iT)3 C)0a C0 C CDaXUl C/) a)(J >C a) C/) C/)+a) a) LL 0+C a)a 1+-0 >+1 iJ C a) Ln(XI >CD E 00(\1a <( gg 00al a < gaL=A dR HI OIIaN